╨╧рб▒с>■  EG■   D                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴M Ё┐Ф6bjbjт=т= &RАWАWФ2      l4444444р, , , , 8 $рB╢h h h h h C C C ┴├├├├├├$° Ич4C C C C C ч 44h h █№   C 4h 4h Й8 C ┴ n Й44Йh \ LM╛■╟рL , M ЙЙ0BЙаW ─аЙ HXа@4444┘FULTON COUNTY COUNCIL 2008 BUDGET HEARING August 21, 2007, 8:15 A.M., E.D.T., in the Assembly Room of the Fulton County Office Building. Hearing Called To Order: President James Widman opened the Hearing. Members present were James Widman, Earl Gaerte, Christopher Sailors, David Helt, Judy DeVries, and Gary Sriver; also, Denise J. Chandler, County Auditor and Penny Shireman, 1st Deputy. Auditor: Denise Chandler said the two biggest jumps in her office here office supplies, which was reduced by $1000 for the last two years, and dues for the Auditors Association, which will double next year. Soil and Water Conservation: Joe Rude reported that the secretaryТs salary is now on their budget instead of the commissionerТs budget. He said rent will increase $3,180 next year. He described the remaining line items in the budget. It was noted that dues were not included in the 2007 budget. Rude noted that in the past that was paid through a grant, but it is no more. He also noted that until the rent last year, Soil and Water has never asked the County for money. FEDCO: Mike Terrone presented the proposed 2008 budget for Fedco. He noted that the proposed budget has an overall increase of 1.45% over the 2007 budget. The increases are in professional and personnel of approximately 6%. Promotion expenses are the same at $11,000. Office rent is the same at $15,500. Office expenditures went down from $16,500 to $12,100. There was a slight reduction in insurance cost due to sale of a piece of property. The total budget is proposed at $199,160. Income is down by $1000 due to there being a vacant office. Donations are being halved from $2000 to $1000 against what is received from businesses. Interest income has increased. Prior year carry over is $10,000 bringing the total net budget to $175,660, which is an increase of approximately 1.45 percent. Jim Widman asked about the effect if the city withdraws its funds from the CEDIT and if there was any contingency planning. He reported that at this time they donТt know what to expect if that were to happen. He reported receiving eight resumes for the replacement of the executive director. Drainage Board: Roger Rose said there arenТt many changes from last yearТs budget. He said the main addition is an additional $2,000 for fees for engineering studies. They plan to offset that with the Commissioners contribution to the GDI from $15,000 to $13,000. There was $20 added to the telephone bill. There is a proposed 3% increase for the board members and the attorney. Highway Department: Superintendent Scott Tilden said he proposes increases for the Supervisor, Assistant Supervisor, and clerk each increased by three percent. Insurance is expected to increase again by 25%. Laborers are proposed at $545,000, which includes 18 men. He let one retire last year without replacing him. Another will retire, but heТll need to be replaced. He reported that Stone, Gravel & Aggregate is up by $10,000; Bituminous is up by $10,000; and Road signs is up $1,000 due to Federal Highway mandate increasing reflectivity standards. Tilden said he was taking the truck rotation to 1-╜ years instead of every year, so trucks will be ten years old on trade-in now. Widman questioned the employee health insurance cost. It appears as if the family coverage is still reflected in the budget, when the actual cost should be approximately $7,000, because most of the highway department employees have gone to individual coverage. Tilden said the total of $689,335. The projected his 2008 Motor Vehicle Highway budget is $2,295,689. He estimates revenue from the State Auditor figuring gas tax calculations to be at $1,927,258 next year, as well as Major Moves on October 15 that should total $479,000, for a projected income next year of $2.4 million. He said the budget was about $2.3 million with no room for additional appropriations. He said there wouldnТt be Major Moves funding the following year. He also said the paving program for 2008 is in jeopardy. He thinks there will be no paving unless something changes and less than 60 miles of chip/seal. He anticipates $200,000 to $300,000 in cuts for the following yearТs budget. This may also involve lay-off for highway department employees. Local Roads and Streets (706): He reported dismal news for this budget, as well. Increased costs for Stone, Gravel & Aggregate ($25,000), Bituminous ($160,000) and Machinery & Equipment ($30,000) totaling $215,000, which will suffer from the dwindling gas tax and the loss of land fill host fee. Cum Bridge: Bridge inspection $22,000 to perform Phase II of the bi-annual bridge inspection. Bridge #88 - $300,000. Misc Hwy (county culverts 10Т and under) $7,000. Misc Engineering - $35,000. Total Cum Bridge - $427,000. He hopes to receive good news about financing of the Mount Zion project after the Senate reconvenes. The bridge and the roadway have been funded 80% by INDOT, but the cost of the dam is unknown. Tilden discussed the need for additional truck housing. He wants to expand the south end of the highway garage 16 feet. This expansion is estimated at approximately $43,000. This would allow the garage doors to be shut while the employees are working on the trucks, saving on heat costs. He said the building is 50 years old and needs some work. Purdue Extension Service: Mark Kepler reported that the wiring for the computer lines is 14 years old. He added to the budget for 2008 a couple thousand dollars to change the computer lines in the office. He said mice have had access to the lines, and it is time to replace the lines. He also said that the mileage line item was increased. Most other things are about the same, although telephone was increased $100. He also said that repair costs for his copier would be too much to justify keeping the machine. He doesnТt know yet what he will do for a replacement. He said that his computer and printer are leased from Purdue. He said that with the price of toner, it is almost a wash for him to use the printer over the copier. Park and Recreation Board: Mark Kepler said the Board didnТt really change the total budget, but they changed some items in the budget. They added cleaning services while reducing insurance costs and promotion and advertising costs. They have discussed the possibility of utilizing someone to open and close the Prairie Edge Park. Recess at 9:45 a.m. Reconvene at 10:15 a.m. Sheriff/Jail: Sheriff Walker Conley reported that over the last nine years the department has lost six deputies with a total of 26 years experience for better pay, better benefits, better pensions. He discussed required initial education and continuing education for the deputies and its cost to the department. He said the educational investment in a 13-year veteran is $27,436.65 with a per-additional-year investment of approximately $1,451.77 in continuing education costs. He asked that the Council allow an increase in the deputiesТ pension plan by $13,632 for an additional six years, totaling 26 years of service to the County. This would be an additional 12% for 26 years of service. Conley said he has received $67,410 from DOC, with another $10,000 just received, as of the end of June. He said this is an increase from last year. He feels it is important to retain the deputies the County employs. Clerk: Letty McKee spoke about the needs, costs and responsibilities in her office. She said she and Pam have been working to update the voter registration system. She also noted that Akron has asked the ClerkТs office to perform its election in 2008, which has never occurred before. She asked that PamТs position be made full-time in the voter registration department. The Council discussed the pros and cons of making her full time versus hiring a second part-time employee. The Council recommended moving some of the full-time cost to part-time and that Pam continue working part-time and having two more part-time employees. Recess: 12:00 p.m. Reconvene: 1:00 p.m. Circuit Court: Judge Morton said that his court reporter will be on maternity leave in 2008, and he will be moving monies from her line item to extra help to cover a temporary employee for that time. He also said that his court administrator turned 65 and wants to start working part-time instead of full time. He said that sheТd like to work 20 hours a week and be available for jury trials starting January 1. This would be less expensive for the county, as she would no longer be eligible for benefits. The downfall would be that there would be no one available to answer the phones and greet the public in the afternoon, and the ClerkТs office would lose the time that she spends helping there. Penny noted that Perf requires separation of employment for 60 days to go from a full-time Perf covered employee to a non-Perf employee. The AuditorТs office will track down the answer to that question. Morton noted that the line item for CASA is the same in his budget, but CASA will get a big boost from the State and the County is required to match that. He also noted a small raise in his postage line item. He said the Law Books line item is up a bit, as well. He discussed the acoustics in the Circuit Courtroom. A Purdue representative ran tests and reported that sound decay takes about a second and there is an echo problem in the room. The carpet is the only thing absorbing sound, and it is too thin. He said that foam padding needs to be attached to the outside of the white walls. Judge Morton did not know the cost for this. He said that some time next year he will be approaching the Community Justice Committee, the Commissioners and then the Council to have this done. Department of Child Services: Director Chris Ackerman reported that the State is moving to a three-month operating balance, but the County Councils can move to change it back to a six-month operating balance. The Council asked how they could do that if the Council has the authority to change it back. She worried that if there were a move to a three-month operating budget, the Department wouldnТt have the money to make it through to the next distribution, depending upon reimbursements. Rochester Township Assessor: Karen Miller reported that the personnel budget went up for projected raises. She was available for questions. Recess: 4:30 p.m. Reconvene: 7:50 p.m. Council: The Council added $10,000 to its budget for an IT person. Widman wants all computers identified for a more uniform system. Commissioners: Widman suggested making the HSA contribution the most allowed by law and being sure not to cut the wellness benefit. The cuts to be made, if needed, are to cut $1 million from health insurance, and $100,000 from EMS. Airport Authority: The Council asked if they had the authority over the Airport Authority budget. Denise said that sheТd have to check into the Ordinance. Widman said that he didnТt like that an airport employee receives a full-blown health insurance program, when the other County employeesТ health insurance has been cut to the bare minimum. Corner Perpetuation: The Council discussed the problem with the Corner Perpetuation problem. There is not enough money for the project, but it needs to be done. The Council tried to call the Surveyor, Don Towne, for this discussion, but he wasnТt in. Health Department: The Council chose to cut the employeesТ raises from 5% back to 3%. Denise thought the contractual person in the health department wouldnТt pass another IRS audit. The Council wondered why the Health Department was asking for an additional $9,486 for professional fees. In 2006 it was zero. The Council would have liked to hear from a representative from the Health Department to understand that line item, as well as others. Denise asked if raises were at risk or if the raises can be started on Jan 1. She said that calculating the retroactive pay raise at this time of the year is very time consuming and has a large margin of error. The Council said to start the pay raises as of January 1. This concluded the business conducted. At 8:05 p.m Judy DeVries moved to recess the general budget meeting until September 7, 2007, at 8:00 a.m. Dave Helt seconded this motion. Motion passed 7-0. Meeting recessed. FULTON COUNTY COUNCIL _______________________________ James Widman, President _______________________________ David Helt, Vice-President _______________________________ Gary Sriver, Member _______________________________ Mike Gearhart, Member _______________________________ Christopher Sailors, Member _______________________________ Earl Gaerte, Member _____________________________ Judy DeVries, Member Attest: __________________________________ Denise J. 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