ࡱ> SUR7 NbjbjUU &d7|7|Jl:::::::|||| <$ :::::I8D::; PK+#of|I0,``;NtT::::FULTON COUNTY COUNCIL June 22, 2004, 6:30 P.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: Council Members present at this meeting were Earl Gaerte, Christopher Sailors, David Helt, Harry Richter, James Widman and Gary Sriver; also, County Auditor Denise J. Bonnell. President Christopher Sailors called this June 22nd Meeting to Order asking, all to stand for the Pledge of Allegiance to the American Flag. Chris informed the Council that Judy DeVries was absent because of a family emergency/commitment. Council Minutes: Chris referred to the minutes of May 18, 2004, which everyone had received a copy. He called for any additions/corrections. Chris called for a motion. Jim Widman made a motion to approve the minutes of May 18, 2004. Harry seconded this motion. Motion carried 6-0. County Treasurer: Treasurer Judy Reed informed the Council she had been before the Commissioners requesting Bar Code Readers four of them for the PCs at the counter; also money to purchase a printer for the 1st Deputys desk, the printer being just under $1,000.00. The scanners were $370.00/each. Judy told the Council of her pricing for this equipment and this is what she had presented to the Commissioner and stated they were not against it. She stated the money is available, since the expenses budgeted for the hardware/software for the tax financial program came in under budget; she explained this. Judy referred to a copy she had handed to each member of the Investment Status Report, to date that would be invested as of tomorrow; also, she showed a copy of the new tax statements. Judy said they still do not have the new tax rates; however she stated they are hopeful of printing tax statements the first week of July with a due date the middle of August 13th/15th. Judy informed the Council that because the Kewanna bank is now under new ownership, there are steps she has taken in securing the continuation of the Kewanna Bank as a place for the taxpayers to pay their County Taxes. In addition Judy stated this procedure could now be done at the Twelve Mile Bank, which she explained. Judy stated yes, she would have to open an account at the Kewanna Bank; yes, she said Lake City does collections as well, at any branch. Judy also, stated that she felt it would be cost effective if there were a Postage Machine in the County Office Building; this she continued to explain, the ways it could be handled. Judy again mentioned the Mail Machine (insert/sorter) that she had requested last year; when they finish doing all this years tax statements manually she will be able to present some cost figures for comparison. There was a discussion that followed and Judy stated she would check out these cost. Chris called for a consensus approving the Treasurers purchase of the four Scanners and one Printer. Harry Richter made this motion and Gary Sriver seconded the motion. Consensus passed 6-0. Sheriffs Department: Sheriff Roy Calvert stated the bunking was working well and the census has been 54/60. The Sheriff referred to the Monthly Report complied by the Jail Commander. He said the prototype for the locks is not ready, but he will keep them informed. He then asked if there were any questions on the claims. The question was asked, how was the Medical Contract working? The Sheriff stated that the Medical Contract is less than anticipated. He stated there was a lesser number of inmates; however, for the first quarter it was $2,766.02. This was discussed and the sheriff explained the procedures that have taken place to date. There was a discussion on the fuel usage. The Sheriff explained how they are trying to cut down on the driving; however he feels they could be in a bind before years end. This was discussed. Highway Department: Chris read Ordinance #062204. Ordinance #062204 Of the Fulton County Council Authorizing the Fulton County Commissioners To Obtain Loan WHEREAS, The Fulton County Commissioners have, by resolution, pursuant to I.C. 36-2-6-18, obtained a loan from Indiana Lawrence Bank for the purpose of purchasing (3) Dump Trucks for the Fulton County Highway Department: WHEREAS, bids were obtained for the purchase of the Equipment and were approved; The loan will consist of the following terms: Loan in the principal amount of $202,386.00 Fixed interest rate of 2.58% Terms are for 2 years with semi-annual payments Collateral for the loan will be three 2004 Dump Trucks Payments will be made from budgeted amounts in the Highway Department Fund Payments will be made to Indiana Lawrence Bank, PO Box 502, Rochester, Indiana 46975 There will be no closing costs or loan processing fees involved Loan is scheduled to close by June 25, 2004 WHEREAS, the Fulton County Commissioners are hereby authorized and directed to execute the above loan on behalf of the Fulton County Council together with any other documents required thereunder, including but not limited to Certificates of Acceptance, affidavits on behalf of the Fulton County Council, Uniform Commercial code financing statements and Internal Revenue Service Forms. THIS ORDINANCE SHALL BE EFFECTIVE UPON PASSAGE. PASSED AND ADOPTED BY THE FULTON COUNTY COUNCIL, FULTON COUNTY, INDIANA ON THIS 22ND DAY OF JUNE 2004. ___________________________ _________________________ Christopher Sailors Harry Richter ___________________________ _________________________ David Helt Judy DeVries ___________________________ _________________________ James Widman Earl Gaerte ___________________________ Gary Sriver ATTEST: _________________________ Denise J. Bonnell Fulton County Auditor At this time President Chris Sailors read Ordinance #062204, by Title only for the second reading, as there were no objections. There being no discussion, David Helt made a motion to suspend the rules for a third reading. Jim Widman seconded this motion. Motion carried 6-0. Chris read Ordinance #062204, by Title only for the third reading. There being no further discussion, Gary Sriver made a motion to approve Ordinance #062204. Earl Gaerte seconded this motion. Motion carried 6-0. The Council signed Ordinance #062204. Appropriation Request: Probation Department 504.247.34500 Electronic Monitoring Fees $20,000.00 Earl Gaerte made a motion to approve this Additional Appropriation Request. David Helt seconded this motion. Motion carried 6-0. Communications: E-911: 156.241.41000 Equipment $15,000.00 David Helt made a motion to approve this Additional Appropriation Request. Jim Widman seconded this motion. Motion carried 6-0. 156.241.32301 Repairs and Maintenance $ 1,869.00 Jim Widman made a motion to approve this Additional Appropriation Request. Gary Sriver seconded this motion. Motion carried 6-0. FEDCO: CEDIT Fund 211.41005.000.211 FEDCO Land Development $ 85,000.00 Note the discussion and action on this appropriation came later on the Agenda. Transfer Request: Maintenance: From:0101.22104 Janitor Supply $ 400.00 To: 0101.36003 Courthouse Repair $ 400.00 Gary Sriver made a motion to allow this Transfer Request. Earl Gaerte seconded this motion. Motion carried 6-0. Emergency Management: From:0101.340001.000.361 Liability Insurance $ 155.00 To: 0101.22001.000.361 Gasoline $ 155.00 Jim Widman made a motion to allow this Transfer Request. David Helt seconded this motion. Motion carried 6-0. Superior Court: From.101.13002.0.201 Per Diem Court Reporter $ 100.00 1010.13003.0.201 Per Diem Bailiff $ 100.00 101.22004.0.201 Court Reporter Supplies $ 100.00 To: 101.21000.0.201 Office Supplies $ 400.00 Earl Gaerte made a motion to allow this Transfer Request. Harry Richter seconded this motion. Motion carried 6-0. Smith Office Supply Presentation: A representative from Smith Office Supply stated he wanted to familiarize the Council with Centralized Purchasing; he began by giving each member a brochure he complied so they did not have to take notes. The company has been in business fifty years, their main office is in Lafayette; however, he stated they would service us out of their Logansport Branch. He said they are in the process of joining the Rochester Chamber of Commerce. He continued with a briefing on Smith Office Supply, as to shipping, pricing, delivery and return items. He called attention to their office furniture and elaborated on their ability as to storage and space all being free services; also, free delivery, installation and service. He thanked the Council for their time, stating they would be glad to put together a program for the County, if allowed. There was a question and answer period. There was a five-minute recess at this time. The Council is back in session. FEDCO: Director Mike Busch presented an $85,000.00 Appropriation Request. He said this is for a loan to purchase property. There was a question, was this on State Road 25. Mike said, no, it is next to Superior Sample Company. He explained they are currently undertaking what he referred to as Phase I; survey the property, a meeting with a firm that has experience with designing site plans, which will be of benefit, in that it will allow value to be added to sell the property by posing to a potential buyer what the site would look like under certain conditions and he gave some examples. He stated they are presently looking at $190,000.00 total cost; for purchase of the property, for work they want to do to the property in terms of getting ready for sale. He said, this does not include the cost of a lift station, which is needed to adequately service this property for Industrial Development. He stated the City of Rochester would most likely be coming to seek CEDIT Funds to pay for the cost of that lift station. He went on to say, they would support that request, if it happens. Mike quoted the costs for this lift station could be $35,000.00 on the low side to $75,000.00 on the high. This he said, would be designed and built to accommodate future growth, which he said, the last several stations, he does not believe have in their design to do. Mike said the $85,000.00 is actually a loan to FEDCO from Fulton County; proposing this be paid back in 5-years without interest and if necessary, would be granted an automatic three-year extension on that payment. Mike further stated it would be FEDCOs intension to dispose of the property to return $80,000.00 of FEDCOs proceeds to the County back into the CEDIT FUND to use for another project. Mike stated that FEDCO is using $110,000.00 from their Community Investment Fund to finance this, so its roughly a 60/40 split on this project; $40,000.00 coming from the CEDIT FUND and $60,000.00 coming from FEDCO. Mike further stated he could see no reason why one hundred percent of this cost could not come from the CEDIT FUND, as thats what the money is there for, at the same time, there have been times when one hundred percent funded from the FEDCO FUNDS. He continued to explain the project. He said he spoke of the lift station and explained. He also stated they have very few properties for sale right now, industrial. He explained this. He closed by offering to answer any questions. A question came from the audience as to the lift station, wanting to know why the County has to fork over the money for the lift station? Arent these people going to be paying Sewer Fees every month when this situation is up and running? Why is that not built into his or her monthly charges for everybody in the area? Mike answered. There was another question, as to who determines there is a need for a lift station at that site. Answer, the laws do. Then why wouldnt a vacuum system like that used at the lake work? This was discussed and the discussion continued. The question was asked is this appropriation for the actual land or is it for the development of the land? Mike said it is for both, and explained. Mike said the entire costs for everything is $180,400.00. Mike said FEDCO $110,000.00 and the County $85,000.00 a total of $195,000.00, that being more goes to pay for closing costs, and professional services, surveying, insure the property, pay property taxes for one year, which he explained. Chris called for a motion. Jim Widman made a motion to approve the Appropriation Request from Fulton County to the Economic Development Corporation from the CEDIT FUND in the amount of $85,000.00 for the loan to purchase the property for industrial development. Harry Richter seconded this motion. Motion carried 6-0. Mike Busch presented to the Council a booklet Embrace Uncertainty, Create Our Future regarding a State of the Workforce Agenda for Change in North Central Indiana and Work Force Development Strategies, Inc. This booklet covers Fulton, Cass Miami, Wabash, Howard and Tipton Counties. Mike elaborated on the purpose for this and what it will attempt to accomplish. Mike stated that next month there would be a presentation and following that they will be seeking a group of people to serve as volunteers on this Task Force. Communications-E911: Steve Reese, Director said he would answer any questions/concerns. Harry stated that Nyona Lake wants a Tornado Siren. Harry said the Trustee talked to him about this and Harry directed him to contact Steve and see what could be worked out. Harry said they had applied for a Grant, but have not received any word on that. Steve is willing to talk with them, at the same time he introduced and explained a new system Reverse 911. A discussion followed. Employee Longevity Procedure Review: Chris referred to Ordinance No. 112100-A-2000 established in November 2000, outlining the Longevity Pay for the County employees. Chris noted it specifies in the Ordinance that based on the years of service how much would be paid; also, subject to whether or not there is money. It also outlines an appeals process, which Chris explained. Chris said this is being reviewed because of the budgets, etc., as it will be brought up again this year and the question as to whether or not it could be paid. Chris opened the floor for comments/discussion. It was noted the problem last year there was no tax rate or anything until October 1st; therefore no decision could be made until late in the year and it carried over into the next year. It was noted that funding is the big issue. The money has to be there to be paid; also, taking it from other sources, these too are drying up. The comment was there was a decision that must be made not to continue to spend five hundred thousand more than the budget. It was note it is a hard decision, but it may be such as the elimination of a person in order to have the funds. The discussion followed and it was noted from the Investments Report that was presented today by the Treasurer, the change in the interest rates. The consensus was to keep this in mind as they go through the Budget Process and be aware of how much money will be needed. There was a question, as to exactly just where does the money come from? This was thoroughly discussed. Budget Procedure Review: Auditor Denise presented sample copies of the Memorandum from last year. Denise stated the State Department of Local Tax Commissions/Department of Local Government Finance would be meeting in here for a Budget Workshop on August 3rd, which was the first day of Budget Hearings, so there is a conflict. Denise stated she wanted to make sure there was not going to be Council Members assigned to departments again, to be clear on that. Denise stated that the Council had mentioned if the budget was not changing other than the three percent that the Council requested for wages, it was not necessary for a budget hearing, and wanted to be clear on that. Denise said, exactly what she needs is the ground rules in order to issue a Memo so the people can start calling to get their appointments, as the Courts schedule ahead of time, etc. The discussion continued. She said September 20th is last day to advertise the approved information. Discussion continued and the consensus was it is not necessary to go through each budget line by line. As the discussion continued for a time to start on the Budget the consensus was to start Tuesday, August 17th at 8:00 a.m., to 4:30 p.m., the Regular Council Meeting to start at 6:00 p.m., with this being only Basic Business on the Agenda. The Budget again Wednesday, August 18th at 8:00 a.m., to 12:00 noon/continued until finished. It was noted that fifteen-minute appointments are not mandatory. The discussion continued. It was the consensus to set Thursday, September 9th at 1:00 p.m. to adopt the Budget. Denise said she would try to get the notebooks ready by August 6, 2004; also, she will get the Memo out in the next couple of days. Old Business: David Helt reported attending the Meeting on Thursday, May 27th. He stated they are looking for both Grant money and people that will participate, as they will need money to match. This was an informational meeting as nothing has been decided; there are two steps, a Planning Grant and all partners that do join in have to be equal partners as a match. Dave said it is a Lilly Program and there will be another meeting and Chris will receive a letter. He stated it is to be about helping with educational health, social/other issues that the community thinks important to improve the quality of life. The question was asked in regards to the funding of the EMS, if there was any way this could be turned back over to the townships? This was discussed as it has been done in other counties. The discussion continued. Chris updated the members on his recent meeting on Saturday the 12th at the IAAC Conference at Indianapolis. There were representatives from Umbaugh and Ice Miller talking about Economic Development and financial issue. One thing brought up the Family and Children Welfare is faced with a shortfall and they will be coming in for more money as the State has cutback. Chris explained the law. He told about Tax abatements and the law that is up for revision. They talked about the election laws and CEDIT Funds. He said this meeting was better attended than in the past. It was informational and they are planning for another one next year. This concluded all the business transacted. David Helt made a motion to adjourn. Harry Richter seconded this motion. Motion carried 6-0. Meeting adjourned at 9:50 p.m. FULTON COUNTY COUNCIL ___________________________ Christopher Sailors, President ___________________________ David Helt, Vice-President ___________________________ Gary Sriver, Member ___________________________ Harry Richter, Member ___________________________ James Widman, Member ___________________________ Earl Gaerte, Member Attest: __________________________________ Denise J. 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