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Council Minutes: Council President James Widman referenced the minutes of the Council meeting on July 18, 2006, for additions or corrections. Judy DeVries moved to approve the minutes as presented. Dave Helt seconded the motion. Motion carried 7-0. Widman referenced the minutes of the joint meeting of the Council and Commissioners on July 18, 2006, for any additions or corrections. Jim called for a motion to approve the minutes as presented. Gary Sriver moved to approve the minutes of June 20, 2006, meeting as presented. Earl Gaerte seconded this motion. Motion carried 7-0. E911: Director Steve Reese presented an additional appropriation in the amount of $15, 588 for a digital voice logging system to replace the current system, which is very taxed. He plans to keep both systems, so as to have a back up. Chris Sailors moved to approve the appropriation request. Earl Gaerte seconded the motion. Motion carried 7-0. Reese presented a second additional appropriation in the amount of $12,550 for an employee’s change from single health insurance coverage to family. Gary Sriver moved to approve the appropriation request. Judy DeVries seconded the motion. Motion carried 7-0. Highway Department: Superintendent Scott Tilden presented an additional appropriation in the amount of $55,000 for the placement of a culvert to replace a deteriorating Bridge #506. Mike Gearhart moved to approve the additional appropriation. Dave Helt seconded the motion. Motion carried 7-0. Tilden presented a second additional appropriation in the amount of $25,000 for stone and gravel due to its increasing price. Chris Sailors moved to approve the additional appropriation. Mike Gearhart seconded the motion. Motion carried 7-0. Tilden had another additional appropriation in the amount of $35,000. $20,000 was for gas, oil & lube; $9,000 was for highway workers health insurance; and $6,000 was for repair trucks and tractors. Earl Gaerte moved to approve the appropriation request. Chris Sailors seconded the motion. Motion carried 7-0. Tilden asked permission to accept truck bids for one one-tandem and one single-axle truck. He said they usually get truck bids in March but didn’t this year, so they are approximately eight months behind in the truck rotation. He said the date for the supply bids will be November 3, 2006. He said delivery might be in July of 2007 and the first payment would probably be in late 2007 or possibly 2008. The Council gave its consensus for accepting bids on November 3, 2006, for the described vehicles. Sheriff: Sheriff Roy Calvert presented an additional appropriation in the amount of $59,697, which represents one-third of the law enforcement computer system that is being shared with the City of Rochester and the E911 Department. Gary Sriver moved to approve the additional appropriation. Dave Helt seconded the motion. Motion carried 7-0. Calvert presented a second additional appropriation in the amount of $10,000 for the special operations task force, which had been removed from the budget last year at budget time when all capital outlays were removed from all offices. He said that one of his officers wants to obtain a canine unit and has raised approximately $4,000. He estimates the total cost for the dog and training will be about $8,500. He asked that the County contribute, as well. The Council liked this idea. Upon hearing the Sheriff’s presentation they considered it a better investment than the requested $10,000 appropriation for the special operations task force for which they don’t know the use of the funds. Sheriff Calvert stated that he would much more prefer that the money asked for be spent for a canine for his department as he has an officer interested in taking on this responsibility. The Sheriff went into detail concerning this canine project request. Judy DeVries moved to approve the additional appropriation for the Special Operations request. Gary Sriver seconded the motion. Motion denied 0-7. Jim Widman calls for a motion for a consensus vote for the canine project. Gary Sriver moved. Earl Gaerte seconded the motion. Motion carried 6-0. (Chris Sailors abstained.) Appropriation Requests: Superior Court: 101-30912-000-201 Capital Case Expenses $ 9,482.00 Earl Gaerte moved to approve this appropriation request. Gary Sriver seconded the motion. Motion carried 7-0. Commissioners: 235-41100-000-391 Roof Repairs/Replacement $ 25,000.00 Chris Sailors moved to approve this appropriation request. Dave Helt seconded the motion. Motion carried 7-0. Communications E911: 156-241-21000 Office Supply $ 500.00 Gary Sriver moved to approve this appropriation request. Mike Gearhart seconded the motion. Motion carried 7-0. FEDCO: 211-00231-0-211 Fulton County United Way $ 10,000.00 Four Community Grant Matching Funds Chris Sailors moved to approve this appropriation request. Earl Gaerte seconded the motion. Motion carried 7-0. Commissioners: 101-38101-000-068 Veterans Markers $ 1,200.00 Judy DeVries moved to approve this appropriation request. Mike Gearhart seconded the motion. Motion carried 7-0. Courthouse Maintenance: 101-33000-000-161 Cleaning Services $ 5,000.00 101-34100-000-161 Grounds Maintenance $ 1,000.00 101-22104-000-161 Janitor Supply $ 1,500.00 101-38800-000-161 Equip Repair/Maint $ 1,500.00 $ 9,000.00 Chris Sailors moved to approve this appropriation request as adjusted. Gary Sriver seconded the motion. Motion carried 7-0. Aviation: 202-22006-000-202 Jet Fuel $ 45,000.00 Gary Sriver moved to approve this appropriation request. Dave Helt seconded the motion. Motion carried 7-0. Transfer Requests: Purdue Extension Service: From 101.21104.000.011 Printing $ 800.00 To 101.36000.000.011 Maintenance Equip $ 800.00 Earl Gaerte moved to approve this transfer request. Mike Gearhart seconded the motion. Motion carried 7-0. Emergency Mgmt: From 101-12006-000-361 Secretary Payroll $ 400.00 To 101-22001-000-361 Gas/Oil/Lube $ 400.00 Chris Sailors moved to approve this transfer request. Mike Gearhart seconded the motion. Motion carried 7-0. IRS Compliance Report: Denise reported to the Board that there was an IRS compliance test, which showed there is policy needed regarding fringe benefits for cell phone use. Employees who use county paid cell phones must show the cell bill showing that no calls are for personal use and, if there were personal calls, the employee must reimburse the county for those calls and the cell phone is considered a taxable fringe benefit. She reported that Greg Heller would be talking with the IRS representative about what exactly is needed and in what form it is needed, i.e., ordinance or an addition to the personnel policy. Also, county purchased clothing, unless it is a sheriff deputy uniform, it is also considered a taxable fringe benefit and must be included as a fringe benefit on w-2’s. Meal reimbursement will also be taxed as a fringe benefit if there is no overnight under the substantial sleep and rest law. The IRS representative requires that this practice be implemented immediately. Another issue determined by the IRS is the county vehicle policy. In order to be exempt from a fringe benefit of a county owned vehicle, it has to be clearly marked such as a sheriff vehicle and be driven by a deputy. If there is an unmarked law enforcement vehicle, the only people exempt from a fringe benefit for using it for personal use is a person who has search and seizure powers, carries a fire arm and has arresting powers. All others are considered a taxable fringe benefit. A corrected W-2 for 2005 will have to be reissued to each of the people driving those vehicles. Denise said there are three formulas you can use to determine the amount that should be considered the taxable fringe benefit amount. However, two of them can not be used as calculating the fringe since no mileage logs are maintained on any county vehicle that can determine how many of the miles driven are personal use miles. Keeping that in mind, the only formula left is the lease/rental value. Sheriff: Sheriff Roy Calvert reported that windows were ordered for replacement at the jail. He said the cost is $7,489.00. He said he has a quote for $74,349.00 to canopy the outdoor recreation area to make it enclosed in the winter. New Business: Auditor Denise Chandler reported no red marks on the State Board of Accounts audit or the Federal Audit. Denise asked if any of the council members were attending the AIC conference, which coincides with next council meeting on September 19. It was decided that the next council meeting will be conducted on September 20, 2006, instead. This concluded the business transacted. Judy DeVries moved to recess at 8:40 p.m. Chris Sailors seconded this motion. Motion carried 7-0. FULTON COUNTY COUNCIL  ______________________________ James Widman, President _____________________________ Earl Gaerte, Member _____________________________ Chris Sailors, Member _____________________________ Gary Sriver, Member _____________________________ Judy DeVries, Member _____________________________ Dave Helt, Member _____________________________ Mike Gearhart, Member Attest: ___________________________________ Denise J. 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