аЯрЁБс>ўџ Z\ўџџџYџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСY ПгbbjbjѓWѓW &€‘=‘=г^џџџџџџ]HHHHHHH\\\\\ hL\7Жииииииииќўўўўўў$эєсŽ"Hиииии"HHииииHиHиФ8\\HHHHиќРФHHФиД$€BОЭХqУ\\юФ FULTON COUNTY COUNCIL MEETING July 23, 2003, 6:03 p.m., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Members present at this meeting were Christopher Sailors, Judy DeVries, Earl Gaerte, David Helt, Harry Richter, James Widman, Gary Sriver; also, Denise J. Bonnell, Auditor. President Chris Sailors presiding noted changes in the Agenda as follows: after the Minutes, Andy Holland, following Clerk Karen Miller, Casi Cramer; also, the 7:00 p.m. Public Hearing has been canceled and rescheduled for the August Meeting. Minutes: The minutes of the previous meeting of June 17, 2003, were accepted as read on a motion made by Harry Richter. Judy DeVries seconded this motion. Motion passed 7-0. Probation Department: Andy Holland stated he had two Appropriation Requests he wanted to talk about. The first being Electronic Monitoring, which he said was, budgeted $10,500.00 for the year and it is now down to $2,000.00. He asked for $10,000.00 from the Adult User Fees, from County General. He stated the numbers have been staggering, in six months it has taken nearly all that was budgeted for the year. Andy explained the good news, at this time, there has been $30,000.00 placed in the Adult User Fees fund, which is collected from Home Detention. Andy explained the cost per day for each individual and the type of person that is placed on Home Detention. This cost was discussed as compared to the individual that must be put in Jail. Andy said his other Appropriation Request was for Credit Card Machine Expense for $1,000.00. He said on July 1st a Bill was passed, which part of this bill is allowing Probation to use a Credit Card to pay their Probation User Fees and Home Detention Fees. He explained how this will help in the collection of the fees and how it will benefit. Andy stated he checked and the Farmers State Bank gave him the best deal for the Probation. He explained the process to the Council and would like the Councils’ approval to use this. The consensus of the Council was favorable. Andy passed out copies of the Probation Officer Salary proposed by the State. He explained the Administrative Fee to be collected. This was discussed. Andy also explained his 2004 budget and how he is able to reduce some of the costs. Chris said the two requests are from the Adult User Fees and called for the Councils action. Jim Widman made a motion to approve the request for Electronic Monitoring in the amount of $10,000.00. Earl Gaerte seconded this motion. Motion passed 7-0. Earl Gaerte made a motion to approve the request for Credit Card Machine Expense in the amount of $1,000.00. Judy DeVries seconded this motion. Motion passed 7-0. Resolution: Chris said in their packets was a copy of the resolution for an Intra-County Loan. Chris then read Resolution #072303. RESOLUTION FOR INTRA-COUNTY LOAN RESOLUTION #072303 WHEREAS, the State Reassessment Project has not gone as anticipated, causing Fulton County to be unable to collect ad valorem tax payments for Spring, 2003; and WHEREAS, Fulton County has dedicated funds which may be borrowed for intra-governmental loans upon resolution of the County Council; and WHEREAS, said loans shall be paid from tax receipts distributed by county officials in December, 2003. BE IT THEREFORE ORDAINED That Fulton County Council approves borrowing for the Fulton County General Fund, the Fulton County Healthcare Fund and the Fulton County Aviation Fund the sum of $625,000.00 from the General Drain and Maintenance Fund payable not later than December 30, 2003 from receipts into the County General Fund, County Healthcare Fund or County Aviation Fund. BE IT FURTHER ORDAINED That Fulton County shall pay the principal plus interest at the rate of 1.22% per annum as lost opportunity costs, which rate equals the current investment rate for funds of Fulton County, as reported by the Fulton County Treasurer. Approved by the Fulton County Council, by a vote of __7__ aye __0__ nay, adopting this Resolution this 23rd day of July, 2003. ___________________________ Christopher Sailors, President Members voting aye _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ Attest: _____________________________ Denise Bonnell, Fulton County Auditor Secretary to the Fulton County Auditor Gary Sriver made a motion to accept Resolution #072303 for the Intra-County Loan Resolution. David Helt seconded this motion. Motion passed 7-0. County Clerk: Clerk Karen Miller said she had information on the “Help America Vote Act” and “Legislation”. Karen said she had a couple extra copies of “Help America Vote Act” should anyone like to look it over at their leisure. Karen stated Indiana is definitely taking an active part in the Help America Vote Act in its Federal Legislation. It contains new guideline some of which we will be forced to do, as well as, they are promising money. Karen stated the reimbursement that was forthcoming on the election process, now that has been forgiving/cancelled because it had to go into the State General Fund Budget. Now this new legislation from the Federal level, there is supposed to be $15,000,000.00 coming down to the State of Indiana; plus, there will be more money coming from the gambling, boats and that type of property that will be added to that. Karen proceeded to explain the Help America Vote Act and the Indiana Legislation process that will be divided and continued into 2006. She read the Sections for the Council and explained. She said there would be a State Grievance Committee that will be able to assist the counties that have a problem in moving over to the statewide system. She read the deadline stated when the counties would have to comply. Karen said in talking with the State she would need a revision on the previous resolution that the Council had signed, for any reimbursement coming in the next two years. She explained the need to get this revised resolution to the State as soon as possible as the reimbursement will be on a first come/served. She would like to have the Councils permission to have Chris sign the amended grant application instead of calling a “Special Meeting”. The Council gave their consensus for Karen to amend the version of the reimbursement from the State for the elections funds and to have Chris sign-off on this amendment when ready, by a vote of 7-0. Karen then proceeded to explain a “provisional ballot” and that process. She then informed them on the education required for the officials/poll workers. She further detailed the other Sections and the costs involved and the possibility of leasing equipment. Karen stated in talking with our vendor for our cost for next year, they told her they would freeze our costs until the year 2008; so, we are looking at a fee of $11,475.00 per election for the next few years. Chris verified with Karen that the State is going with a statewide voter registration system, which will be Webb-based; therefore anybody that registers in Fulton County would be downloaded wherever, Clerk’s Office, Bureau Motor Vehicles, etc. Karen said that was corrected and again she explained the process. The discussion continued. Karen informed the Council that because of the drop in interest rates, the interest would no longer cover the fees being charge by the banks and she has removed every possible accounting with fees that she can; even with that, there will still be fees that there is no money for. She stated next year’s budget will have to have a line item for bank fees and she explained and this was discussed and noted there no longer are any hometown banks. Karen told the Council she will go to the banks again. Advisory Plan Commission: Director Casi Cramer informed the Council of her copier and the costs that have been involved to date. She stated she would like to have a maintenance agreement on this equipment. She presented coverage and cost figures from a quote she has received from Van Ausdall & Farrar, Inc., Indianapolis, IN. Mark Kepler recommended this to her. The cost of the maintenance contract for three years would be $3471.12. She further detailed the number of copies it will cover per year, and compared this to what she actually makes and stated her reasons for requesting a larger amount. She asked the Council’s okay for her to sign the agreement. There was a discussion. It was noted Casi had given this presentation to the Commissioners and they voted for the three-year $3,471.12 contract. The Council gave their approval and for Casi to sign the Agreement. Animal Drawn Vehicle Ordinance Fees W/County Commissioners: Commissioner Roger Rose informed the Council that the Commissioners have been working on an Animal Drawn Vehicle Ordinance for sometime. They had the final draft at their meeting, July 21, 2003; also, the first and second readings of the Ordinance. Roger presented this Ordinance to the Council with the associated Fee Schedule that consists of a $40.00 fee that goes to County General with separate line items for the fees collected; $5.00 goes to the Auditor, for administration, the remaining $35.00 payment of wages incurred in maintaining the County Road System. Roger proceeded to explain the reason this Ordinance was enacted. Roger then presented the Ordinance with the fee schedule to the Council with anticipation they will approve the “Fee Schedule”. There was a discussion and Roger explained this would be a sticker containing a number that will be purchased yearly. This was discussed and Roger explained while the number of buggies at the present, is not great; there is the possibility of more in the future. He explained the research that was done in regards to other counties with the same situation. He was asked and explained this specifically exempts agricultural equipment. There was a question and discussion on out-of-county buggies coming into the county with no sticker. There will be nothing done regarding the out-of-county buggy. The cost was also discussed, as to whether or not the fees would cover all costs. The Council will put the Ordinance for Fees on the Agenda for their Meeting, August 2003. Englewood Development Abatement Hearing: Chris reported that this hearing with Ted Waggoner has been cancelled. This is rescheduled and will be on the Agenda for their Meeting, August 19, 2003. The Council recessed for a short time. The Council is back in session. Library Board Appointment: Chris said everyone had received a letter and was aware of the previous Library Board Appointment made of Nancy Reinholt; that she has tendered her resignation. Chris said he had spoken to Alan Arms who is really interested in this position and Judy DeVries has also presented a letter from Linda Stayton; that she has someone who would be interested, Harry Sprunger. These individual seem to be interested and qualified. Following a discussion, Jim Widman made a motion to select Alan Arms for this appointment. Gary Sriver seconded this motion. Motion passed 7-0. A Certification Form to be signed will be sent to Alan Arms. Sheriff’s Department: Sheriff Roy Calvert stated he would bring the Council up-to-date on happenings at the Jail. Sheriff said they had been in contact with several people from a change of drug stores, which he stated has previously been discussed. He stated they are seriously thinking of going with one of the chains, which would possibly start August 1, 2003. He spoke of Walgreens’ and to what they offered; this would be a real savings for everybody. They plan to start this August 1, 2003. The Sheriff then referred to the plumbing and said it is done in the jail; when they receive the final bill the sheriff will check this over with his plumber, as to what we have installed/what was already installed before. The Sheriff stated they have been mandated to have commissary one day a week, while they now have it two days. He stated they would cut back to one day and follow strict guidelines that way, and contract that for one day a week. He explained this. He reported the census 43-45 daily without any DOC people. He explained the type of inmates; 50% or more being drug related. He reported one ambulance trip to the hospital that cost $622.17 just to back up to the jail and take them to Woodlawn, Emergency Room $740.00 then there was after-care, which he has not gotten the bill on that; that’s just one person. He said a slip and fall out of the shower cost $2715.15 for CT Scans, $379.00 for the Emergency Room. The doctor in ER was very good and by the time he finished, he told the inmate there was nothing physically wrong with him. He was handcuffed and returned to the jail by jeep. The cost was $3,000.00 to find out he was faking. Sheriff said he has talked to the Prosecutor about filing charges. The ambulance rates were discussed. Sheriff reported an inmate with an unknown stomach problem. He was taken by ambulance. Upon arrival an imaging of some sort was ordered and the cost on that was $990.00. The sheriff detailed other services on this inmate and upon completion the inmate stated he felt better; the doctor stated we think you have appendicitis. A surgeon could not be located; so, he was transported to Pulaski County. After more tests he was diagnosed to be constipated. The cost for all of that totaled $3417.05. The inmate was given an enema and sent back to the Jail from Pulaski County. Sheriff stated these costs are over and above any medication given. The Sheriff said this is what is frustrating; what do you do about it? This was discussed as to the incidents and costs involved. James O’Keefe hospital administrator was present for this discussion. The feeling of the councilmen was something needs to be done. The Sheriff was asked about the Appropriation Request for $33,500.00? The Sheriff reported there was a Commissioners Meeting and he has started hiring last week. They are not fully staffed with the two, but working on it. He was asked to explain the $12,000.00 for employee benefits, if that was their Pension Fund. The answer was no. That is social security, taxes, insurance (if chosen to enroll), $10.00 contribution to dental, (if chosen to enroll) and perf benefits this is to the end of year 2003. Gary Sriver made a motion to approve the Appropriation Request of the Sheriff for two new jailers and employee benefits for same to be taken from the Special CAGIT Fund in the amount of $33,500.00. David Helt seconded this motion. Motion passed 7-0. Fulton County EMS/First Responders: W/James O’Keefe Mr. James O’Keefe said he was representing Fulton County EMS, as well as, the six First Responder groups that are in the County; to bring the Council up-to-date on the Task Force that was started last Fall/early January 2003. The First Responders were incurring a lot of expense. He spoke of the different calls they were responding to in the different areas of the County. There are not sufficient volunteers for the paramedics. He stated they have worked on a couple different things and still do not have the answer as to what the system needs to be for the future. He said they are going to try to develop different models and their costs, to be presented before the next contract renewal. He said what they want to do this year, because their needs to be assistance to the first Responders and what they will submit as part of the EMS Budget is $6,000.00, making $1,000.00 for each Unit, a separate line item in the EMS Budget. He went on to explain this would be for training next year. They are going to do training on a quarterly basis. He said that members of the Task Force were present with him to answer any questions. Good questions and discussion followed. Harry said regarding the problem at the Satellite Units; what about contacting Ball State to get ideas in helping to recruiting individuals and he gave examples. O’Keefe said he felt that was a good idea and would look into, who to contact. The discussion continued. CEDIT Appropriation/FEDCO: Director Mike Busch said he had come to request $30,000.00 from CEDIT for a project they have been working on for six to eight weeks. The company is WTH has its headquarters in Indianapolis. This firm is looking for an office in Rochester. Mike stated they are looking at the building 819 East Ninth Street & Wabash Avenue. They propose to hire 10-15 employees over the next three years; salaries ranging from $24,000.00 to $75,000.00 yearly depending on the job description. He explained in detail what the company would be developing in their Rochester Office. He explained the $30,000.00 would be a promissory note by Fulton County repayable in thirty-six (36) months at 4% interest rate. The promissory will become a Grant on the due date if WTH meets certain conditions; namely, one, if they are still in business at that time, two, they have least ten (10) employees in their Rochester Office, at that time and three, they have an annual payroll of at least $360,000.00, at that time. Mike said there would be other specific details that will go into the final document “Promissory Note” that will be executed by the Fulton County Commissioners. Mike stated this would be the County’s share of this project. He explained other money in this project. Mike stated WTH has agreed to provide FEDCO with at least $10,000.00, in GIS Services over the next three years, to enhance FEDCO’s GIS capabilities as it relates to Economic Development. He continued to explain. Mike said they recommend the Councils’ approval of this appropriation; he explained. Mike introduced Mr. Rex Jones, President of WTH and he spoke on behalf of the company and their plans. The question was asked would there be any reduction in that Promissory Note in the three-year period? Mike Bush answered no and explained the agreement, stating it really becomes a grant. Mr. Jones continued to answer questions. Chris stated there being no further discussion he would entertain a motion. Gary Sriver made a motion to approve the appropriation request of $30,000.00 from the CEDIT Fund for Professional Service Assistance to WTH Company submitted by Mike Busch, FEDCO. Earl Gaerte seconded this motion. Motion passed 6-0. David Helt, abstained. Mr. Rex Jones expressed his thanks for the support. The Commissioners were given permission to sign any and all documents necessary for this transaction. Mike referred to his report for the second quarter, which he had given the Council. He said while it is not complete; it will be before the next quarterly meeting. Chris confirmed with Mike, since the Council Meeting is a public meeting, the discussion and action taken for WTH is public knowledge and Chris can include it in his morning radio report. Appropriation Request: FEDCO: CEDIT Fund: #0211-263-3000-22 Professional Service Assistance $30,000.00 Approved by the Council when discussed. Veterans Service Office: #0101-012-2000-10 Office Supply $ 200.00 David Helt made a motion to allow this appropriation. Jim Widman seconded this motion. Motion passed 7-0. #0101-012-1000-19 Extra Help $ 7,500.00 Earl Gaerte made a motion to allow this appropriation. Jim Widman seconded this motion. Motion passed 7-0. Commissioners: #0101-068-3000-12 Legal Service f/Council $ 2,000.00 Gary Sriver made a motion to allow this appropriation. Judy DeVries seconded this motion. Motion passed 7-0. Transfer/Plat Book: #0170-000-3000-00 Plat-Transfer Book Repair $ 1,385.00 Earl Gaerte made a motion to allow this appropriation. Judy DeVries seconded this motion. Motion passed 7-0. Highway Department: MVH Fund: #0702-533-1000-23 Health Insurance $40,280.00 David Helt made a motion to allow this appropriation. Harry Richter seconded this motion. Motion passed 7-0. LRS Fund: #0706-000-2000-30 Bituminous Material $20,000.00 Jim Widman made a motion to allow this appropriation. Earl Gaerte seconded this motion. Motion passed 7-0. Health Department: Tobacco Grant: #0803-000-1000-10 Tobacco Grant Coordinator $ 4,237.35 #0803-000-1000-12 Social Security Benefits $ 930.15 #0803-000-2000-10 Office Supplies $ 500.00 #0803-000-2000-11 Promotional Materials $ 1,000.00 #0803-000-3000-10 Contracts/Proposals $14,320.00 #0803-000-3000-11 Postage $ 175.00 #0803-000-3000-12 Copying/Printing $ 175.00 #0803-000-3000-23 Mileage $ 500.00 #0803-000-4000.10 Computer/Equipment $ 62.50 #0803-000-3000.15 Rental on Office Space $__600.00 Total: $22,500.00 David Helt made a motion to allow this appropriation. Gary Sriver seconded this motion. Motion passed 7-0. Council: Host Fees: #1136-000-4000.01 Courthouse/Annex Lease Payments $636,000.00 Earl Gaerte made a motion to allow this appropriation. Jim Widman seconded this motion. Motion passed 7-0. Co.Comm Host Fee Rev Fund: #1138-000-4000.01 Courthouse/Annex Building Project $110,287.31 Gary Sriver made a motion to allow this appropriation. Jim Widman seconded this motion. Motion passed 7-0. Sheriff Department: Special CAGIT Fund: #0176-000-1000-10 Jailer $10,750.00 #0176-000-1000-11 Jailer $10,750.00 #0176-000-1000-15 Employee Benefits $12,000.00 Approved by the Council when discussed. Probation Department: Adult Probation User Fees: #0504-247-3000-45 Electronic Monitoring $10,000.00 #0504-247-3000-27 Credit Card Machine Expense $ 1,000.00 Approved by the Council when discussed. Old Business: WEN Products Inc.: Chris referred to a “Letter of Abandonment”, June 5, 2003, addressed “To the Creditors Of: WEN Products, Inc. RE: WEN Products, Inc. Assignment for the Benefit of Creditors. This was discussed. The Auditor noted they do owe County Taxes in the amount of $36,183.74. It was transferred from the Board of Commissioners of Fulton County on 12/02/92. This was discussed. The consensus was to pass this to the Board of Commissioners and Attorney Greg Heller New Business: Chris stated he had information, which he put in the Councils’ packet, regarding Tax Abatement. He explained this to the Council; also, discussed it with Mike Busch. Chris commented it has more detailed than we have had. Chris noted that “Bob” McLochlin passed away recently and he was the Council’s appointment to the Alcohol Beverage Commission Board. It was noted he did an excellent job on that committee and will be missed. An appointment will be made at the Council’s August Meeting. Chris referred to the letter from Mayor Phil Thompson. He was unable to attend this meeting; it is in response to encouraging the County Officials to write a letter to Byron Nickels Commissioner of INDOT in support of the overpass on State Road 31. Representative Tom Weatherwax has also written a letter and encouraging this be done. This was discussed. Harry Richter stated he would support President Chris Sailors writing the letter and signing it, for the Council. This was discussed. The Auditor informed the Council she has Assessed Values in her office; she has balanced/interfaced with Assessor Sandy three times; also, they have begun to put on the exemptions, they are making progress. The assessment was discussed. This concluded all the business to be transacted at this meeting. Harry Richter made a motion to adjourn. David Helt seconded this motion. Motion passed 7-0. FULTON COUNTY COUNCIL __________________________ Christopher Sailors, President __________________________ David Helt, Vice-President __________________________ Gary Sriver, Member __________________________ Harry Richter, Member __________________________ James Widman, Member __________________________ Earl Gaerte, Member __________________________ Judy DeVries, Member Attest: _________________________________ Denise J. 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