аЯрЁБс>ўџ @Bўџџџ?џџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅС7 №ПЁ2bjbjUU &D7|7|Ё.џџџџџџlЎ"""" .4Ў‚ЖnnnnnIII$8 X”'IIIII'9nnл<999InnЩ89I99ЩЩnb 0дGѕю ХЎt"_ЩЩR0‚ЩьuФьЩ9Xn@йFULTON COUNTY COMMISSIONERS January 18, 2005, 6:00 P.M., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Richard A. Powell called this Meeting to Order at 6:00 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; Denise Bonnell, Fulton County Auditor; and County Attorney, Greg Heller. Fulton County Highway Department: Scott Tilden presented a resolution to add a road in the Boyer subdivision to the Fulton County Highway system. Resolution #011805 Resolution adding road to Local County Highway System. Whereas, the Board of County Commissioners have selected certain road to be add4ed to the Local County Highway System; and Whereas, such roads provide access to residential areas; and Whereas, Indiana code 8-23-4-1 through 8-23-4-12 governs the adoption of roads into the Local County Highway System, Be it therefore resolved by the Board of Commissioners of Fulton County that the Boyer Addition, east of county road 775 East in Newcastle Township, including Boyer Dr. 1,395 ft. (one thousand and three hundred and ninety-five feet) with a cul-de-sac be added to the County Highway System. This resolution shall be in full force and effective on this 18th day of January, 2005. Passed and adopted by the Board of Commissioners of the County of Fulton, this 18th day of January, 2005. Attest: Board of Commissioners ___________________________ ___________________________ Denise J. Bonnell Richard A. Powell Auditor, Fulton County ___________________________ Roger D. Rose ___________________________ Leslie R. Walters Roger Rose moved to pass this resolution. Leslie Walters seconded the motion. Motion passed 3-0. Scott Tilden presented the proposals for a consulting firm for Bridge #88, Mt. Zion. The Commissioners opened the RFP’s in the last meeting and took them under advisement until this meeting. There were six from which to choose. Roger recommended American Consulting, Inc., feeling that they are the most experienced and because they are also involved with the Lake Association in extending the life of Lake Manitou. Leslie Walters recommended American Consulting, as well. Richard Powell also recommended American Consulting due to the County’s history with the firm and their working knowledge of the situation. Roger Rose moved to award the job on Bridge #88 at Mount Zion to American Consulting. Leslie seconded the motion. Motion passed 3-0. Joe with American Consulting recommended scheduling a strategy meeting within the next two weeks and to also invite someone from the Lake Association to that meeting to keep the lines of communication open with them. Scott Tilden reported that at the end of April, 2005, Landfill fees received by the Highway Department will cease. He plans to attend the next Fulton County Solid Waste District meeting, which is Tuesday, January 19, 2005. Equipment bidding on March 18, 2005, at 9:30 a.m. will be for two single-axle dump trucks, a 1 М ton truck and one pickup truck. At 10:00 a.m. on the same date bidding for asphalt will commence. Sheriff’s Department: Auditor Denise Bonnell presented proposed rates for financing of the vehicle purchase totaling $79,195.00 for two SUVs and a Ford car. Lake City Bank offered a fixed rate of 2.98 % for three years with semi-annual payments. Wells Fargo offered a fixed rate of 4.23 % for three years with semi-annual payments. Community First Bank offered a fixed rate of 4.02 % for three years with semi-annual payments. Roger Rose moved to award the Lake City Bank offer for financing of the three vehicles totaling $79,195.00 at 2.98 % for three years with semi-annual payments. Leslie Walters seconded the motion. Motion passed 3-0. Roy Calvert noted that the three new vehicles would replace a 1997 Explorer with 123,000 miles, a 2002 Chevy Impala with 84,000 miles and 2002 Intrepid with 65,000 miles, which are to be disposed of, either by selling or taking to an auction. Steve Reese: Steve requests that he be able to use other Sheriff Department employees on an as-needed basis to fill in as necessary for 911 dispatching. Greg Heller noted there are some well-defined regulations describing overtime and how that is to be compensated. Greg said that public employees can be exempt from overtime requirements. Specifically, Employees, of their own volition, can occasionally work in the same public agency but in a different capacity that they normally work. Greg said that Steve and Denise both acknowledge the exception that is noted in the Federal Legislation. Greg suggested having an agreement that the employee would sign that acknowledges that they are doing it of their own option. Greg will prepare an agreement for the employee to sign and an opinion letter for Denise’s file. Steve intends to begin using this as soon as possible, as he has an employee on maternity leave and another going for major surgery in the near future. Rochester City Planning Appointments: Roger Rose moved to reappoint Chris Brown and Larry Mueller to the Rochester City. Leslie Walters seconded the motion. Motion passed 3-0. These were not appointed at the last meeting due to some confusion as to why they were making these appointments. They tabled the action for clarification. Greg Heller contacted the Rochester Plan Commission and these two appointments represent the 2-mile fringe around the city. Commissioners’ Minutes: The minutes of the December 30, 2004, and January 4, 2005, minutes were reviewed. An addition was made to the December 30, 2004, minutes. Roger Rose moved to approve the December 30, 2004, and January 4, 2005, minutes as presented. Leslie Walters seconded this motion. Motion carried 3-0. Appropriation Request: County Council #142.10600.000.142 Substance Abuse $ 5,000.00 Probation Department 0504-12022-000-247 Intern $ 2,000.00 0504-12039-000-247 Community Service Coordinator $12,920.00 The above Appropriation Requests were reviewed, approved and signed by the Board. Encumbrance Request: Emergency Management: 161-90900-000 Mask Grant ` $ 18,874.10 Aviation: 12025 Maintenance $ 760.00 31007 Utilities $ 610.00 19003 Personal Services $ 109.00 Aviation: 19003 Personal Services $ 1,058.00 19003 Personal Services $ 1,300.00 Weights and Measures: 31102 Mileage $ 143.82 Circuit Court: 502-248-32002 Parent Dissolution Counseling $ 150.00 Parks and Recreation: 34002 Insurance $ 1,600.00 Public Defender: 101.11027.000.271 Trial Attorney 2nd $ 68.46 101.11028.000.271 Appeals Attorney $ 696.58 101.11007.000.271 Administrator $ 668.42 101.12006.000.271 Secretary $ 866.66 Public Defender: 101.21000.000.271 Office Supplies $ 680.58 101.21100.000.271 Postage $ 411.62 101.32000.000.271 Telephone $ 150.36 Public Defender: 101.11029.000.271 Conflicts Attorney $ 288.87 Public Defender: 101.31011.000.271 Continuing Education $ 410.00 The above Encumbrance Requests were reviewed approved and signed. Transfer Request: Advisory Plan Commission: From: 41000 Equipment $ 300.00 To: 41004 Furniture/Equipment $ 300.00 Claims and Payroll: The Commissioners reviewed the Payroll and all Claims and signed them for payment. Clerk/Personnel Issues: Karen Miller asked for the Commissioners to advance sick/vacation days for an employee who will be having surgery on January 25, 2005. She has been employed by the County Clerk since December 1, 1979. She notes that Management is entitled to modify, revoke, or replace any policies and procedure at any time. We could be looking at five days or more of vacation days’ advancement, depending on her response to the surgery and recuperation time, according to Karen Miller. Discussion ensued regarding the policy and whether or not to modify the policy. Roger Rose moved to amend the vacation policy to change from monthly accrual basis to years of service accrual rate, wherein on the anniversary date the employee will be qualified for the scheduled number of vacation days that they earned in their previous year’s service effective January 1, 2005. Leslie seconded this motion. Motion passed 3-0. Judge Morton: Judge Douglas Morton presented the Commissioners with another personnel vacation policy issue. He received a resignation letter two weeks ago this coming Thursday giving a two-week notice. Attached was her statement regarding her accrued vacation time. She thought she would receive two weeks of accrued vacation. Judge Morton asked what her accrued vacation is, so that she will know her termination date for COBRA purposes. She began July 1, 1999, and worked there through April, 2003. At that time she was hired for Circuit Court, being a county employee the entire time. Due to the recent vacation time policy, she will have 13 days of vacation pay coming, less any she may have taken since her anniversary date in July. Judge Morton provided a press release for his appointment for his Fulton County Park and Recreation Board. He appoints Amber Basham, a 27-year-old IU graduate in Park and Recreation Administration, to replace Jill Runkle, who resigned. Judge Morton stated that he previously asked on behalf of the Rotary Club the Commissioners about putting a marker for the time capsule on the Courthouse lawn. Judge Morton presented proposed language for a marker: “TIME CAPSULE - In celebration of the national bicentennial the Rochester Rotary Club placed a time capsule in the base of this lion to be opened July 4, 2076. This plaque donated to mark the time capsule location in celebration of Rotary International’s centennial February 23, 2005.” Discussion ensued regarding placement and wording for the marker. Judge Morton will notify Commissioners when final wording has been determined. Plan Commission: Casi Cramer, Fulton County Plan Director, presented quotes for computer upgrades in her department. She said another option to their computer problems could be to put XP PRO Operating System LIC and DeepFreeze on their current machines. She asked for permission to spend the money on the software. The Board okayed the purchase following some discussion. Casi presented the issue of whether or not building permits could be available from the plan office. She wants the permits to be provided from her office to streamline the application process, which currently includes getting two permits from her office and one from Gary Madlem, Building Inspector. The Board agreed and approved the change. Old Business: Leslie Walters said he has not been able to reach the gentleman from NIPSCO who was to do a presentation for the Commissioners regarding reducing the County’s natural gas bill. Roger Rose inquired as to the progress of the Animal Shelter Contract. Greg Heller reported that it was not completed. Denise Bonnell presented a county funding agreement for the American Legion for providing flags on Memorial Day. New Business: The Board reviewed the yearly report of the Fulton County Veterans Office. The Board signed letters of thanks for board appointees serving in their respective capacities. This concluded the business transacted. Leslie Walter moved to recess this meeting at 10:00 p.m. Roger Rose seconded this motion. Motion carried 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________ Richard A. Powell, President ___________________________ Roger D. Rose, Vice-President ___________________________ Leslie R. Walters, Member Attest: __________________________________ Denise J. 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