ࡱ> _a^Y ]bjbjWW &==Y]82 >T;$&&8*hhx~Ph<9v}q FULTON COUNTY COMMISSIONERS MEETING August 18, 2003, 6:05 P.M., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 6:05 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, Attorney Greg Heller and Auditor Denise J. Bonnell. Highway Department: Superintendent Scott Tilden presented Permit #01-113, Rochester Telephone Company, to bury cable. Scott read this permit giving description of the proposed work; also, recommended the permit for Board approval. Roger Rose made a motion to approve Permit #01-113 for the Rochester Telephone Company. Leslie Walters seconded this motion. Motion passed 3-0. Scott informed the Board there needs to be a revision of the Underground Transmission Devise Ordinance #080497-2, established in 1997. Following a discussion, the consensus of the Board was to let Scott review the Ordinance, which is five to six pages; also, make suggestions to update to the present. This will be added to the Agenda for the first meeting in September 2003. Scott asked for the final reading of the Speed Zone Ordinance #080403. Rich give the final reading for Ordinance #080403, Title Only. BEFORE THE FULTON COUNTY BOARD OF COMMISSIONERS Ordinance #080403 An ordinance establishing speed limits on Lucas Street near Rochester in Rochester Township. WHEREAS, the Fulton County Highway Department and the Fulton County Sheriff have completed a traffic study of Lucas Street as described in Subsection One. It is therefore ordained; that the speed limits set forth in subsection one supersedes all prior speed limits at this location. It is further ordained, that the Fulton County Highway Department post appropriate speed limit signs to advise motorists of the speed limit at this location. (Subsection One) SPEED ZONE FOR LUCAS STREET Thirty miles per hour (30 M.P.H.) speed zone on Lucas Street starting at Old US 31 and continuing for 4,050 (four thousand and fifty) feet and ending at 4th Street. This ordinance is effective upon passage and proper publication. Adopted this ___18th__day of __August__, 2003. BOARD OF COUNTY COMMISSIONERS FULTON COUNTY, INDIANA ____________________________ Richard A. Powell, President ____________________________ Roger D. Rose, Vice-President ____________________________ Leslie R. Walters, Member Attest: _______________________________ Denise J. Bonnell, Fulton County Auditor Roger Rose made a motion to adopt Ordinance #080403. Leslie Walters seconded this motion. Motion passed 3-0. Scott reminded the Board of the Grant from (INDOT) Rail Section in the amount of $10,907.40, for improvements as they were outlined in Scotts application. Attorney Heller and Rich were to review the copies to be signed at this meeting. They must be signed and returned by September 15, 2003. Scott noted after the Grant is signed the work begins and it must be completed in the next eighteen- (18) months. Scott told the Board this is the first time Fulton County has received this. The Board signed the Grant. Scott informed the Board he had received the licenses and receipt books for the Animal Drawn Vehicle Ordinance. Scott said he would prepare several copies of the ordinance for handouts and ask Roger for his help in distribution. The effective date of this Ordinance is October 1, 2003 Scott referred to the last of eleven parcels on the Leiters Ford Bridge that has been acquired. Scott also reported the water was gone on County Road 950S that was reported by David Berry. Scott said there is a problem with the tile; however, until the tile is repair he stated they could widen the shoulders of the road and build the road up two/two and half feet. Also, after the road has set, possibly next Spring put a layer of blacktop on it. This was discussed and Scott asked the for Boards approval to follow though with this proposed work. Scott said he could do the work this Fall, possibly late September. The consensus of the Board was for Scott to proceed with the repairs as discussed. Mt. Zion Access was discussed and Attorney Heller said, he had started researching this, but feels he needs to do more before giving an official opinion. He explained this to the Board. This will be on the Agenda for the first meeting in September. Sheriffs Department: Sheriff Roy Calvert said he would like for the Commissioners to review the Health Plan for the prisoners. He has set a date, September 17th at 6:30 p.m. for the Health Plan Officials to come. He briefed the Board on how the Plan would work. The Sheriff said they had submitted three different proposals, and he explained what it covered. He said the proposals were figured on fifty (50) inmates daily (45-inmates-5-DOC). The sheriff left the booklet with the Commissioners. The Sheriff submitted his monthly report, which the Board reviewed; also, a $9,000.00 claim, which he explained. The plumbing and electric repairs costs were discussed. County Treasurer: Treasurer Judy Reed said everyone should have a copy of the Pitney Bowes Global Mailing Systems, which was prepared for Fulton County, Sales & Equipment Agreement. Judy then introduced Terrance Busch of Pitney Bowes; also, stating that she, Judy, is requesting that Fulton County purchase a mailing system, which will fold, stuff, seal and sort, ready to be mailed. Judy stated that this system could be used in any office, its great for mass mailings and could be utilized in all offices. Judy stated it cost her office over $600.00 last year on incorrect addresses, and she explained. Terrance Bush began explaining the system and answering questions. He said, yes, it does sort by zip code; also, there is an option as to leasing/buying. The question as to how other offices will be able to use the equipment; Judy, stated it can be on a table that is movable or located in an office. It does not act as a postage meter; Judy stated the envelopes would be purchased postage prepaid for all offices under a postage permit. This company is located in Mishawaka, IN. The software is tied in with the Post Office and Mr. Bush explained. This was discussed. Rich stated he would like to see how the machine pays for itself in each of these categories. Judy stated that Kosciusko County has this system in their office; also, she and Denise saw the machine and how it works, and it is an older machine. Judy stated at present the tax statements for the County are printed in Ohio at a cost of approximately $9,000.00/yr (that includes paper and envelopes). Rich asked Mr. Bush according to the County work, could he quote figures on the cost; also, with two different buildings would it require, one system for each building? This was discussed; also, the length of time this machine could be used each day. Judy was asked, was she taking this to the Council, she said no. Rich asked the other Commissioners for their opinions. Judy was asked what she wanted? She said she would like to try it, as well as, possibly other offices. Judy further stated it was not necessary to make a decision tonight; however, she did not know how long the (free for one year-Option I) offer went. The charges for upgrading the software was discussed Rich asked for any questions from anyone on this System? That concluded the presentation. The consensus was there was two yes votes from the Board and thats enough. Habitat for Humanity: Duane Border stated he is asking for a Waiver of Fees from the Fulton County Advisory Plan Commission, Fulton County Building Inspector and the Fulton County Health Department to be used by the Fulton County Habitat for Humanity. Duane explained the use of the Waiver; one Septic Permit ($5), one Location Permit ($20) and one Building Permit ($100), for a home being constructed within Riverwood Acres by Habitat for Humanity. This procedure has been followed before. Roger Rose made a motion to waive all the appropriate fees to accommodate Habitat for Humanity to build this house. Leslie Walters seconded this motion. Motion passed 3-0. The Board signed the Waiver Of Fees. Fulton County Transpo: Director Terry Moore presents the Board with quarterly reports; Operating Data Report and Operating Financial Status Report. She reviewed these reports with the Board. Terry said they would be getting two (2) new additional vehicles, probably around the first of the year. She stated with the increase in numbers, they would be put to good use. Terry said this funding would come from INDOT. She further stated, they receive two kinds of funding, Federal Dollars; and, PMTS, which is Public Mass Transportation Funding, those are State Dollars; and, they both come through the same funding contract. She just submitted today, which is the due date, for a grant for 2004. She informed the Board she had received a resolution, which needed the Commissioners approval and signature and that she took this to Attorney Heller last week to review and he approved it. This Resolution would accompany the Grant Application for next years funding. She went ahead to explain the qualification for PMTS funding. Terry said for the current year, we are in; the funding from both sources was around $57,000.00. She explained the use of this money; also, asks the Board to approve Resolution #081803. Resolution No. 081803 Resolution authorizing the filing of an application for a grant under Section 5311 of the Federal Transit Act, as amended. WHEREAS, the U.S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration (FTA) to support capital, operating and feasibility study assistance projects for nonurbanized public transportation systems under Section 5311 of the FTA Act of 1964, as amended; WHEREAS, the Public Transit Section, Indiana Department of Transportation (INDOT) has been designated by the Governor to make Section 5311 grants for public transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; NOW, THEREFORE BE IT RESOLVED BY FULTON COUNTY COMMISSIONERS: That Richard Powell, President, is authorized to execute and file an application on behalf of Fulton County Commissioners with the INDOT to aid in the financing of transit assistance projects pursuant to Section 5311 of the Federal Transit Act, as amended. That Terry Moore, Executive Director, is authorized to furnish such additional information as INDOT may require in connection with the application. That Richard Powell, President, is authorized to execute grant contract agreements on behalf of Fulton County Commissioners. CERTIFICATE The undersigned duly qualified and acting President of the Fulton County Commissioners certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Fulton County Commissioners held on August 18, 2003. If Applicant has an official seal, impress here. ____________________________ Richard Powell, Recording Officer President, Fulton County Commissioners Richard Powell read Resolution #081803. Leslie Walters made a motion to adopt Resolution #081803. Roger Rose seconded this motion. Motion passed 3-0. Building Ordinance: Inspector Gary Madlem discussed with the Board just what the next step should be regarding the Sue Fair property. Attorney Heller said their needs to be a new order and have a Public Hearing. This was discussed as to what Sue had accomplished only to be destroyed by the storm and the fact that she does not have insurance. Gary stated she has structurally improved the house and he explained. He further stated there had been no one on the property in two weeks. The decision was made to have a Public Hearing to be held at 9:30 a.m., October 6, 2003, Commissioners Meeting. Public Hearing: President, Richard Powell called this Hearing to Order. Robert Murphy opened this Public Hearing on the Wayne Township Fire Truck Grant. He commented on the smaller group present, stating the reason being, there is to be another Public Hearing at the recommendation of the Department of Commerce for this Saturday at Grass Creek. He explained the situation and said the County Commissioners do not have to be present at that meeting. Mr. Murphy presents a sign-in sheet for all attending this hearing. He stated the application is for $150,000.00 Grant and Wayne Township will match with $50,000.00 local. There were no questions or comments and he turned the hearing back to President Richard Powell. Rich called for a motion to close the hearing. Roger Rose made a motion to close this Hearing. Leslie Walters seconded this motion. There were no questions; however, Township Trustee, Ms. Dague, thanked the Commissioners on behalf of the Township for allowing this opportunity to apply for this Department of Commerce Grant because without the Countys help this could not have been done. Rich called for a vote on the motion made. Motion passed 3-0. Rich Powell declared the Hearing Closed. Robert Murphy presented Resolution #081803-A Resolution Authorizing Application Submission and Local Match Commitment. He explained this needed to be adopted and signed. Mr. Murphy read aloud Item 2. of the Resolution #081803-A. He also presented a letter from Wayne Township certifying that the Township has $50,000.00 available in various accounts that they will use as a local match for the purchase of fire truck. Wayne Township will write a check for local match upon delivery of the fire truck. Mr. Murphy stated this is the procedure when the Grant is received. Mr. Murphy stated the Grant is Federal Funds. Resolution #081803-A RESOLUTION AUTHORIZING APPLICATION SUBMISSION AND LOCAL MATCH COMMITMENT RESOLUTION OF THE COUNTY COMMISSIONERS OF FULTON COUNTY INDIANA, AUTHORIZING THE SUBMITTAL OF THE CFF APPLICATION TO THE INDIANA DEPARTMENT OF COMMERCE AND ADDRESSING RELATED MATTERS WHEREAS, the Fulton County Commissioners recognizes the need to stimulate growth and to maintain a sound economy within its corporate limits; and WHEREAS, the Housing and Community Development Act of 1974, as amended, authorized the Indiana Department of Commerce to provide grants to local units of government to meet the housing and community development needs of low and moderate income persons; and WHEREAS, Fulton County, Indiana, has conducted or will conduct public hearings prior to the submission of an application to the Indiana Department of Commerce, said public hearings to assess the housing, public facilities and economic needs of its low and moderate income residents; NOW THEREFORE, BE IT RESVOLVED by the Commissioners of Fulton County, Indiana that: The President of the County Commissioners is authorized to prepare and submit an application for grant funding to purchase a fire truck, and to execute and administer a resultant grant including requisite general administration and project management, contracts and agreements pursuant to regulations of the Indiana Department of Commerce and the United States Department of Housing and Urban Development. The County of Fulton, Indiana, hereby commits the requisite local funds in the amount of Fifty Thousand ($50,000) in the form of funds on hand and to be provided by the Wayne Township and provided to the County as matching funds for said program, such commitment to be contingent upon receipt of CFF funding from the Indiana Department of Commerce. Passed by the Commissioners of Fulton County, Indiana, this 18th day of August 2003. President, Richard A. Powell ATTEST: ______________________________ Auditor, Denise J. Bonnell Mr. Murphy had a statement of his service, for the Commissioners to sign; also, a statement from the Wayne Township Trustee and the Advisory Board recommends the Fulton County Commissioners to sign this contract. Following the reading of Resolution #081803-A, Leslie Walters made a motion to pass Resolution #081803-A. Roger Rose seconded this motion. Motion passed 3-0. President Richard A. Powell signed Resolution #081803-A. Septic Tank Disposal: Commissioner Roger Rose stated several months ago a problem arose regarding septic tank disposal for the County and the regulations for this disposal. As a result one hauler dropped out and the County is not sure what they need to do, and there is no money available. Roger states they talked with Herb Corn and he is here to explain what has taken place. Mr. Corn said new regulations are out and they are tougher. One thing that is affecting the haulers is, if they have a site where the water table comes within three feet of the surface during the course of the year; they cannot apply to that site for the entire year. Before the new regulations, it was for just for that month, they could not apply. Herb stated in looking where these regulations put the County, it is in a severe bind. He said there is a septic receiving station in Elkhart County, IN and all they handle is septic and grease trap. The problem here is the long haul. He said he has been trying to put together a workable program that will help Fulton County; however, this has to go before the Board of Public Works & Safety. Herb said he would be going before his Board on Wednesday. He said there is a concept that can be workable, but it has to be understood by the haulers in the County, that it will be a one strike and youre out program. It will also be a program of absolutely no industrial waste into it. He stated with this program there would be testing fees. This to will have to be worked out. He said something has to be done, for within five years, the State will mandate that the wastewater treatment plant in every County, will have to accept the septic waste within the County, and he went on to explain. He continued to explain the Municipal Plants and what can/cannot be accepted. The testing will all be done on site. The discussion continued but nothing could be confirmed until after Wednesday, when Herb goes before his Board. The consensus of the commissioners was in accord with what Herb was partially able to present to solve this problem for haulers in the county. Mr. Rex Robinson with R&R Visual was in support of the assistance that Herb is working on. Maintenance: Joe Morrow said the cost to rent a 50-foot lift truck for five (5) days is $900.00; he said 12% is added for insurance, which is already in the amount, as well as delivery. He stated it would be coming from Kokomo. He said he had plenty to check with this truck and could use up the time. Joe said he could possibly transfer at least $700.00. This was discussed as well as the usage of the truck in checking the roof, etc. The consensus of the Board was if Joe could find the money, they would proceed. Joe will check his account. Plan Commission: Director Casi Cramer submitted her Transfer Requests for her Copier Maintenance in the amount of $370.00 and $26.00 to take care of a shortage in her fund. She explained this to the Board and asks for their permission. Commissioners Minutes: The minutes of Commissioners Meeting, August 4th, 2003, were reviewed; a correction was made. Leslie Walters made a motion to accept the minutes as corrected. Roger Rose seconded this motion. Motion passed 3-0. Transfer Request: Advisory Plan Commission: From #0101-036-3000-20 Legal & Consultant $ 370.00 To #0101-036-3000-60 Equipment Repair $ 370.00 From #0101-036-3000-20 Legal & Consultant $ 26.00 To #0101-036-4000-60 Equipment $ 26.00 Superior Court: From #0101-201-3000-10 Medical $ 200.00 #0101-201-1000-32 Per Diem Bailiff $ 150.00 #0101-201-3000-31 Printing $ 200.00 #0101-201-3000-93 Schooling $ 200.00 To #0101-201-2000-11 Copier Supplies $ 200.00 #0101-201-2000-10 Office Supplies $ 150.00 #0101-201-2000-10 Office Supplies $ 200.00 #0101-201-2000-10 Office Supplies $ 200.00 From #0101-201-1000-30 Indiana Judges Association $ 200.00 To #0101-201-3000-21 Postage $ 200.00 Highway Department: From #0790-196-3000-99 Miscellaneous Engineering $5,000.00 To #0790-196-3000-95 Miscellaneous Highway $5,000.00 Health Department: From #0801-197-3000-42 Liability Insurance $ 79.00 To #0801-197-3000-73 Computer & Data System $ 79.00 County Clerk: From #0101-062-3000-31 Printing $ 700.00 To #0101-062-3000-20 Telephone $ 700.00 The above Transfer Requests were reviewed and signed. Payroll & Claims: All Claims and Payroll were reviewed and signed for payment. Other Business: Leslie Walter informed the Board he had received a call from Crime Stoppers asking for $2,000.00. The costs are alternated from the City to the County and this time it is to come from the County. Rich reported that Steve Reese had contacted him and he was meeting with the Panic Button people. Every thing is going well and he will keep the Board informed. Rich said they were debating the cost of moving the base unit. Rich said there was no reason to pay anyone when Joe can do it. Steve will look into that. The Surveyors Truck was discussed. This needs to be done before winter. The auditor asks how much money was needed and they estimated $25,000.00. This discussion will be continued later. Rich asked about a hitching post for the buggies? This was discussed; however no decision was made. Roger will check with Larry and report back. Commissioners Sale was discussed. This will be put on the Agenda for September 6, 2003, Meeting. As President, Richard Powell signed, Governors Council on Impaired & Dangerous Driving; a continuation grant, Fulton County Sheriff Department for October 1,2003 through September 30, 2004. The Commissioners will hold an Executive Meeting, August 25, 9:00 A.M., Personal Matters. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. Recessed at 9:20 p.m. FULTON COUNTY BOARD OF COMMISSIONERS ________________________________ Richard A. Powell, President ________________________________ Roger D. Rose, Vice President ________________________________ Leslie R. Walters, Member Attest: __________________________________ Denise J. 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