╨╧рб▒с>■  []■   Z                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴Y ┐$cbjbjєWєW &ВС=С=$_      ]жжжжжжжЮЮЮЮЮ кTЮП╢TVVVVVV$EЇ9 Ъzжzfжжfff:жж8║r,rжжжжTf╢fжж■`·иU▀╧├ЮЮTFULTON COUNTY COMMISSIONERS MEETING December 15, 2003, 6:03 P.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 6:03 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, Attorney Greg Heller and Auditor Denise J. Bonnell. Highway Department: Superintendent Scott Tilden introduced Kevin Green with WTH Engineering. Mr. Green said he had been discussing with Scott their УEngineer Sharing Program (УESPФ). He explained this service provides engineering services on a contractual basis, as most counties cannot afford the services of a fulltime engineer. He explained the work done by this team of professionals experienced in Indiana County Highway Departments regarding bridges, roads, culverts and other issues. He detailed the services they would provide including a complete culvert inventory, entering into a contract for a period of four years with the County. The Cancellation Clause provided and cost per year for engineering services, which the fee could be paid either quarterly or annually in advance. The County Commissioners can cancel this contract at any time by providing a 60-day written notice of their intent to terminate the contract. The cost of this service is $27,500.00 per year. Mr. Green stated at the end of the four years the county would have a complete culvert inventory. He explained the culverts being any structure less than twenty feet; the Federal Highway mandates that counties have to inspect all bridges every two years over twenty feet. Kevin said they would, over the four-year period, go through and inspect those that are less than twenty feet not covered by the Federal mandate, which he explained, and then put them on the Think Map Program. He explained the 60-day Cancellation Clause. He also said, there could be added, regarding the Drainage Board an engineersТ review of the drainage reconstruction plans. He explained the handout as a draft proposal, outlining everything that can be accomplished; also, he said most counties readily take the small bridge design, as the cost of that alone is between twelve to fifteen thousand dollars. Kevin mentioned they would soon have their office here in Rochester up and going. This was thoroughly discussed, including the cost coming from Cum Bridge. Scott presented Permit #03-26 United Telephone Company of Indiana, to bury telephone cable. Scott read this Permit and described the work to be done; also, he recommended approving this Permit. Roger Rose made a motion to approve Permit #03-26 United Telephone Co., of IN. Leslie Walters seconded this motion. Motion carried 3-0. The Commissioners sign Permit #03-26. Scott stated with the Amendment to the Underground Transmission Devices, Ordinance #120903, he appeared before the County Council and they passed two readings. Scott asked does he need an ordinance for the Commissioners? Attorney Heller stated no and explained. Scott said he wanted to review this with the Commissioners; also, that the Council will pass the Ordinance at their January 21st, 2004 Meeting. He proceeded to explain Item #14, Permit Fees - $50.00. Scott then explained the Line Item that would be added, which had been previously discussed, to the permit process and he has done that. Now he is asking the Commissioners for their approval of this Line Item. A copy of the ordinance as amended was given to each Commissioner. Scott read and explained Line Item #11, page #3, this will be added. This was discussed and the wording changed to УshallФ instead of should. The addition of Item #11 was the only change on the Responsibility & Condition section of the permit. Roger Rose made a motion to approve the addition of Line Item #11, which adds a wood or steel reflective post to mark a junction box or pedestal to protect it from maintenance activities, recommended by the County Highway Department. Leslie Walters seconded this motion. Motion passed 3-0. Scott presented a letter of recommendation to the Board of Commissioners regarding the Inspection of Whispering Pines Subdivision; also, Resolution #121503 adding these roads to the Local County Highway System all in Aubbeenaubbee Township. Scott explained the location and the roads to be added. Scott explained when the work was completed and the inspection of it. He answered the questions from the Board. There were no further questions or discussion and Rich Powell read Resolution #121503. RESOLUTION #121503 Resolution adding roads to Local County Highway System WHEREAS, the Board of County Commissioners have selected certain roads to be added to the Local County Highway System: and WHEREAS, such roads provide access to residential areas; and WHEREAS, Indiana Code 8-23-4-1 through 8-23-4-12 governs the adoption of roads into the Local County Highway System. Be it therefore resolved by the Board of Commissioners of Fulton County that Whispering Pines Addition, west of county road 1125 West in Aubbeenaubbee township, including Pine Trail 441.02 ft. (four hundred and forty-one and two hundredths feet) and Pine Trail Court 430.20 ft (four hundred and thirty and 2 tenths feet) with a cul-de-sac, be added to the County Highway System for a total of 871.22 ft. (eight hundred and seventy-one and twenty-two hundredths feet). This resolution shall be in full force and effective on this 15th day of December, 2003. Passed and adopted by the Board of Commissioners of the County of Fulton, this 15th day of December, 2003. Attest: Board of Commissioners ___________________________ ________________________ Denise J. Bonnell, Auditor Richard A. Powell Fulton County ________________________ Roger D. Rose ________________________ Leslie R. Walters Roger Rose made a motion to approve Resolution #121503 adding the previously mentioned roads Pine Trail and Pine Trail Court into the County Highway System. Leslie Walters seconded this motion. Motion passed 3-0. The Board signed Resolution #121503. Scott informed the Board that now a УStop SignФ Ordinance is needed, as well as, УNo Signs NeededФ Ordinance and he explained these. Scott asked that both Ordinances be read and passed at this time. He explained that since the road has been accepted the Stop Sign Ordinances need to be passed and Scott recommended it be done. Attorney Heller said this could be done, which he explained. Before the Fulton County Commissioners Ordinance Number 121503 Amendment of Ordinance #041894 Amendment to Ordinance #041894 establishing Уno signs neededФ, for the intersection listed in subsection I. Whereas, the Fulton County Highway Department and Fulton County Sheriff Department have completed a traffic study of Whispering Pines Addition at Pine Trail and County Road 1125 West. Now, therefore, be it ordained by the Board of Commissioners of the County of Fulton as follows: УNo Signs NeededФ will establish right-of-way (as in through road). (Subsection I) No Signs Needed Pine TrailЧ1125W 1125W No Signs Needed This ordinance is effective upon passage and proper publication. Adopted this ___15th days of December, 2003. Fulton County Board of Commissioners ________________________ Richard A. Powell ________________________ Roger D. Rose ________________________ Leslie R. Walters Attest: ______________________________ Denise J. Bonnell Fulton County Auditor Rich called for a motion to read this Ordinance by title only. Roger Rose made a motion to read Ordinance #121503 by title only. Leslie Walters seconded this motion. Motion passed 3-0. Rich Powell read this Ordinance by title only. Ordinance #121503 No signs needed. Following this reading Leslie Walters made motion to suspend the rules for the second and third readings and read by Title only Roger Rose seconded this motion. Motion carried 3-0. Rich read Ordinance #121503. Leslie Walters made a motion to pass Ordinance #121503. Roger Rose seconded this motion. Motion passed 3-0. The Board signed this Ordinance. Before the Fulton County Commissioners Ordinance Number 121503-A Amendment of Ordinance #041894-A Amendment to Ordinance #041894-A establishing УStop SignФ for the intersection listed in subsection one. Whereas, the Fulton County Highway Department and Fulton County SheriffТs Department have completed a traffic study of Whispering Pines Addition at Pine Trail and County Road 1125 West. It is therefore ordained that, the stop sign set forth in subsection one, supersedes all prior signage at this location. It is further ordained that, Fulton County Highway Department will install the stop sign in accordance with subsection one. (Subsection One) Pine TrailЧ1125W Pine Trail - Stop Sign SW Corner This ordinance is effective upon passage and proper publication. Adopted this ___15th days of December, 2003. Fulton County Board of Commissioners ________________________ Richard A. Powell ________________________ Roger D. Rose ________________________ Leslie R. Walters Attest: ______________________________ Denise J. Bonnell Fulton County Auditor Rich called for a motion to read Ordinance #121503-A by title only. Roger Rose made a motion to suspend the rules to the second and third reading, and read by Title only. Leslie Walters seconded this motion. Motion passed 3-0. Rich gave the third reading by title only. Ordinance #121503-A. Roger Rose made a motion to approve Ordinance #121503-A. Leslie Walters seconded this motion. Motion passed 3-0. The Board signed this Ordinance. Nyona Lake Access: Connie Smith and Jerry Caylor citizens of the Nyona Lake area came to discuss an access with the Board. With the aid of a drawing Jerry Caylor pointed out the problem of that being the condition of the soil. They noted it was County property and they do not want it made into a public access that can be driven on. Attorney Heller proceeded to explain this to these citizens. This was thoroughly discussed. Attorney Heller said he wanted to clarify whether or not it is a true public access. The discussion continued. Scott said he has not received any sewer plans, for the Nyona Lake sewer project at this time; however he should have them in the next couple weeks. They discussed the sewage system that would be involved in this area. Attorney Heller asked that he be given time to check into this farther. The citizens were agreeable to that. SheriffТs Department: Sheriff Roy Calvert informed the Board he had some major hot water problems, which he said was discussed a year ago. He said he knew if a hot water heater went out it would be expensive. One quit working Sunday evening and we just located one in Elkhart that has now been installed and is working. He said it was between $6,000.00/$6500.00. He has no money in his budget for this. The sheriff said the people that were coming regarding the double bunking were delayed because of a snowstorm; they arrived today. They did look the facility over; hoping there can be double bunking, change the ventilation, for that they will give us a proposal. The lock system, they told Sheriff that a key lock or manual lock should be put on each and every cell door with one trip that will let the inmate out in case of fire. Sheriff said there was conversation as to putting solitary cells in the inside rec room that would permit possibly eight cells. If this could be accomplished the present jail site would accommodate between 75-80 people, without building. This was discussed. Sheriff stated he is talking with Poly Jail Building Company, owner is James Stoner. Rich asked Sheriff Roy if he could help out the Commissioners with snow removal at the Courthouse, the steps, etc. Roy said he could but not in the middle of the night. He stated he could bring the inmates out but not at night, as he does not have the manpower. He went on to explain. Sheriff said, he could start around 8:00 a.m. This was discussed. Planning Commission: Director Casi Cramer said they need to make the appointment to the BZA Board. This was discussed and Linda Herd will be appointed at the January 8, 2004 Meeting. Appointments To Board of Health: Rich stated the appointments to the Health Board are Robert Poffenberger and Judy Petersons. Roger Rose made a motion to reappointment Robert Poffenberger and Judy Peterson to the Fulton County Board of Health for a period beginning January 1, 2004, through December 31, 2007. Leslie Walters seconded this motion. Motion passed 3-0. Tommy Williams, regarding Kings Lake Development Plan will be on the Agenda for the January 2004 Meeting. Pricing on Digital Recording Equipment: Rich made reference to a Fax Proposal from Office Machine Co., Inc., on a equipment. New Sony B-246 $1895.00 Refurbished (same) $1495.00 Sony MDCC2000 Mini-disc Digital Conference recorder $3,195.00 Sony MDCT1000 Mini-disc Digital 4-Channel Transcriber $1,795.00 (comes with the foot pedal and headset) This was discussed and decided to wait for more information. CommissionersТ Minutes: The minutes of the Special Bid Letting, November 7, 2003, were reviewed. Minutes of November 17, 2003 Executive Meeting, were reviewed. Minutes of Commissioners Meeting, November 17, 2003 were reviewed. Minutes of Commissioners Meeting December 1, 2003 were reviewed and corrected. Leslie Walters made a motion to approve the Minutes for November 7th as presented, Minutes of November 17th Executive Meeting as presented, Commissioners Minutes of November17th as presented and the Commissioners Minutes of December 1st as corrected. Roger Rose seconded this motion. Motion passed 3-0. WTH Engineer Sharing Program: There was further discussion on the Services Contract for the Program. Rich felt it was a little pricey for us and asked the others for their thoughts. Roger said it would depend on how much work they do. Scott stated the Culvert Inventory and inspection would be about $6500.00. Rich asks who normally does that and Scott replied, himself. Scott said they do the culvert inspection on roads they will be doing the following year. ThatТs what they are doing now and he explained. Scott stated the stamping and review for the Drainage Board on the reconstruction plans was $1,000.00. Scott said basically for $20,000.00 you would be getting one bridge plans done a year, small structure and any other engineering work needed. He said that could be guardrail details, pavement markings, things a County Engineer should be doing instead of him. Scott told how he does his own culvert work, anything that is replaced where Highway Bridge funds are used he goes according to a culvert book he has for the length, size and the amount spent. The small stuff is done at random and there is no formal Culvert Inventory. This was discussed. Scott stated anything regarding culverts over twenty feet has to be Federally Inspected. Scott informed the Board that out of the 58 bridges over twenty feet there is about 40/45 that needs guardrail work on the very ends, as they are all substandard. He said it would be nice to do several of those through this contract. Scott went on to explain that in four years time he could get all the entire culverts up to standard. Scott said it is getting harder every year to work without a County Engineer, as compared to the 60Тs/70Тs. Scott stated going with a program such as WTH you do not have any benefits to pay and with their office here in Rochester, he would like the Board to consider their offer. Scott feels their work would benefit the County and a lot less expensive than a County Engineer. Community Correction Advisory Board: Mark Rodriguez referenced a letter Judge Morton wrote after being notified Mark was coming. He looked at the Statute on Community Corrections. Mark is present in regards to the Advisory Board. He told of his experience in the County and that many of the programs were formed under his leadership. Mark stated the Commissioners established this Advisory Board in 1994/95. Mark said shortly after he left, the Community Corrections Advisory Board here dissolved. Mark said he believes the stumbling block at that time there just was not much direction. He went on to explain. Mark said again the opportunity is here and the way Community Correction Programs work, very few use any Local Funds itТs a combination of what they call Project Income which comes from the various programs run that are paid by the offenders; also, about fifty (50%) percent is funded by the State. He went on to detail the Charge Back and tell of the larger percentage paid by the State. He said basically one of the things to keep in mind is you can start any type of program but if it does not have some type of outcome based result to received from the program other than relieving a jail situation or relieving a financial burden its really of very little value. When you look at what CCAB does; they have done a lot analytical work on what really works in corrections today. Mark said he came to urge the County to consider reinstating the CCAB and become a participant in that process within the State as a way to deal with some of the issues before the County. Mark further stated there are no personal business interests in his being here. He stated he has a lot of expertise in this area and he would be willing to set on the Board to help get it going and to get a Grant process going. Mark said he would do that at no charge; also, be willing to provide leadership to that level and then step back, if that would be necessary. Mark was asked to give some benefits in establishing this Board. Mark began by stating you are going to get money from the State to establish Alternative Sentencing Programs. Mark stated they not only offer Grant Money, but also offer Onetime Money. They build work release centers within the State. They fund large onetime money needed projects, but your need has to be associated with your grant request. The big benefit is there is going to be money, and from the CountyТs standpoint thatТs a big benefit. Also, you are not just putting a program together but you are utilizing an agency within the State that has a lot structure, a lot of experience in dealing with these type of issues, work release, etc. Mark said from his past experience, a lot of these people are just setting in jail, not because they are a threat to the Community; a lot of times it is because they cannot post a bond that most of us could post and have no other alternative. He went onto explain. Mark repeated that the Board of County Commissioners establishes the Community Correction Advisory Board. He said it is a great tool for the Commissioners, and proceeded to explain and said he would strongly urge the Board to just consider reformulating the Board, as it is a Board, authorized by law, by the County Commissioners. Mark said the State Statute clearly defines who is on the CCAB. Mark stated he could not think of a single negative thing some that may cause concern, which he has already shared. Mark answered the BoardsТ questions. Mark suggested that the Board go talk with Commissioners in other Counties and find out what kind of expense they are having. Mark said clearly he is not proposing anything. He is saying form a Board, get the people together in this County about the issues, not just jail overcrowding, but all the other issues that are related to this. Mark said he works with 40/50 of these agencies in the State and he sees great things going on and then asking why is it not happening here in Fulton County? Roger said he feels like it is something we have been talking about and should investigate. Mark suggested at this time, inviting Mark Brown, Director of the Community Corrections for the Department of Corrections. Rich said the Board would pursue this further and get back with Mark. Mark thanked the Board their time. Transfer Request: Auditor: From #0101-002-1000-19 Extra Help $ 250.00 To #0101-002-1000-15 1st Deputy $ 250.00 Purdue Extension Service: From #0101-011-3000-60 Maintenance $ 2.80 To #0101-011-3000-20 Telephone $ 2.80 Treasurer: From #0101-003-3000-21 Postage $ 4.73 To #0101-003-3000-20 Telephone $ 4.73 Commissioners: From #0101-068-1000-23 Unemployment Comp $ 721.00 To #0101-068-1000-16 Special Prosecutor $ 721.00 From #0101-068-3000-60 State Institution $7000.00 To #0101-068-3000-31 Courthouse Utilities $7000.00 From #0101-068-3000-60 St. Institution $1474.00 To #0101-068-3000-40 Bonds $1474.00 Sheriff: From #0101-380-2000-22 Jail-Inmate Supply $ 325.00 #0101-380-3000-61 Jail-Repair Equipment $1600.00 To #0101-380-2000-21 Jail-Cleaning Supply $ 325.00 To #0101-380-3000-62 Jail-Maint. Equipment $1600.00 From #0101-005-2000-11 Sheriff-Photo Lab $ 900.00 #0101-005-2000-10 Sheriff-Office Supply $ 400.00 #0101-005-3000-91 Sheriff-Schooling $1850.00 To #0101-005-2000-41 Sheriff-Leather $ 200.00 #0101-005-2000-20 Sheriff-Garage & Motor $1100.00 #0101-005-3000-21 Sheriff-Postage $1850.00 Surveyor: From #0101-006-2000-11 Field & Surveying Supply $ 100.00 To #0101-006-2000-30 Repairs-Garage & Motor Trk $ 100.00 Health Department: From #0801-197-2000-32 Equipment Supply $ 139.00 #0801-197-2000-42 Photo Supplies $ 67.27 To #0801-197-2000-44 Computer Supply $ 206.27 Communications: From #0101-303-1000-18 Tele-S. Jolley $ 149.02 To #0101-303-1000-13 Holiday Pay $ 149.02 All of the above Transfer Requests were approved and signed. Claims and Payroll: The Claims and Payroll were reviewed and signed for payment. New Business: The Auditor provided the Commissioners a list of the Current Appointments that expire December 31, 2003 and are to be made the first of the New Year. This will be done at the first meeting in January 2004. The Auditor stated she had a question that the Board needs to make a decision on tonight concerning the Health Insurance Premiums. This was discussed and the consensus of the Board was that the Health Insurance Premiums stay the same. Monthly Report: Service Officer Richard Bair presented the City & County VSOТS Monthly Report for November. The Board reviewed this report. Rich said that Secretary Jean Cloud brought it to his attention regarding the Transfer of the General Drain Improvement Fund. Rich said they had discussed this at a Drainage Board Meeting. This was discussed. Following this discussion, Roger Rose made a motion to process a Claim out of the Commissioners Budget for $15,000.00 into the General Drain Improvement Fund. Leslie Walters seconded this motion. Motion passed 3-0. Old Business: Leslie said he has not gotten back with Bob Peterson on the property, but he will. Rich stated he called those people back regarding the courthouse steps. They said they had looked at them; however, they have not written up their report. Rich said they are Atlas out of Wabash. Rich said he talked with Steve Reese about the Panic Buttons. Steve said everything is go. Rich said he would like to get this done this month. The consensus was to set the meeting for 9:00 a.m. on Monday, December 29th 2003 on the Courthouse/Annex Security Issues. The last CommissionersТ Meeting will be at 9:00 a.m., on December 31, 2003. This concluded the business transacted. Leslie Walters made a motion to recess. Roger Rose seconded this motion. Motion passed 3-0. Meeting recessed at 9:45 p.m. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________________ Richard A. Powell, President ___________________________________ Roger D. Rose, Vice-President ___________________________________ Leslie R. Walters, Member Attest: _________________________________ Denis J. 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