╨╧рб▒с>■  EG■   D                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴Y ┐х@bjbjєWєW &VС=С=х<      ]иииии ┤4иW╢№№№№№№№№$ ЇЪB№№№№№B№№№№ №№ф8J^J№╘фф№ша▐YЯх├├ии фFULTON COUNTY COMMISSIONERS MEETING December 1, 2003, 9:06 A.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 9:06 a.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, Attorney Greg Heller and Auditor Denise J. Bonnell. Highway Department: Superintendent Scott Tilden stated he wanted to discuss agreements with INDOT and the County for the use of a County Road as a detour. Scott said next Summer on SR 19 north of Akron they will replace the bridge over Chippewanuck Creek, south of Division Road. Scott explain that due to the long official detour they would have to use over the State Route; there is a County Road 100 N, an asphalt road with several inches of blacktop, just a little over one-half mile long. INDOT would like to use that as the Official Detour over to State Road 14. He explained and read the terms of the Agreement, using a plat map. Scott said he would monitor this road during the closure, which will be approximately ninety- (90) days. This was reviewed and discussed. Leslies Walters made a motion to approve County Road 100 North as an Official Detour as determined by the State, for INDOT for State Road 19. Roger Rose seconded this motion. Motion passed 3-0. The Commissioners signed the Agreement. Scott said he had a Request for Proposals for Bridge No. 2. An Amendment was mailed November 19th to be due back November 26th; as a result of the amendment more time was needed. Attorney Heller said, this would have to be advertised again. This was thoroughly discussed. The decision was made to request the proposal returned by Friday, December 26th, 2003 at 4:00 P.M. Scott stated this would replace the wording; only proposals received on or before 4:00 p.m. November 26, 2003, will be given consideration. Tuesday, January 20, 2004 will be the new date for a Draft Agreement submitted to the INDOT regarding the selection of a consultant for engineering services. Auditor Denise stated she had received two Proposals and requested that a written confirmation is sent that these proposals are to be kept as presented for the new date. Scott stated he would correct the information, provide this to the Auditor and Board; also, send out the letters. Scott said regarding the Underground Transmission Ordinance, some of the items questioned about before, are addressed in the Utility Permit Form. This was discussed. It was determined the two issues are the fees and the markers. The fee was discussed and agreed that fifty- ($50.00) dollars would be recommended to the Council and will be included in the Ordinance. Regarding the markings they are waiting on RTC for their input. Scott will present the Underground Transmission Ordinance Amendment to the Council for the $50.00 fee. Scott told the Board he would like to see this all in place before the construction season begins in the spring. Scott returned with the Amendment for Construction Engineering Services. Scott explained this to the Board. Roger Rose made a motion to amend the Request for Construction Engineering Services for Bridge #2. Leslie Walters seconded this motion. Motion passed 3-0. SheriffТs Department: Sheriff Roy Calvert informed the Board he had asked Jail Commander Jeff Berlasty to look for options for the overcrowded jail. Sheriff Roy presented a four-page plus document prepared by Jeff, which included pictures of a 48 bed Pre Engineered Modular Jail for lease/sale. Roy proceeded to explain the costs involved in obtaining this facility. This would not replace the present jail. There was a discussion on how/where it could be situated. Roy said it shows some of the issues in the surrounding counties and whatТs happening, the money crunch has gotten everyone. Roy said at this point they are trying to find a solution to the problem, before getting hit with legality. He said this facility is ten years old and is entirely constructed of cement; its something he wanted the Board to think about. The discussion continued. There was also a discussion on double bunks and what would be required. County Clerk: Clerk Karen Miller said as Roy was speaking; a while back she had received some statements from an individual incarcerated and the impending possibility of a filing against Fulton County. Karen said at the time, she gave those to the Auditor, four letters from the same individual, of the four different types of suits he might file. There was no discussion at this time. Karen said she came to the Board with two transfer requests. One she is requesting $4,000.00 be taken from Printing, and placed in Maintenance Equipment to replace the computer for Voter Registration and installation of the equipment from the election budget. The other request is out of the ClerkТs budget to move $1,000.00 from Printing to Office Supply. This would enable her to cover the cost of file cabinets, which are needed. This was discussed. Karen informed the Board that she has billed the City of Rochester for the Fall Election in the amount of $7,626.64. Karen explained the billing. The Board by consensus approved the requests. County Coroner: Coroner Jon Good explained the need for additional appropriation requests. Due to deaths outside the County that required an autopsy, which they did then billed Fulton County. Jon explained the process. The Board by consensus approved the requests. Public Defender: Administrator Karen Fowler stated she had some additional information to share, to finish up the request made late this summer for the Trial Attorneys. Karen then explained the report to the Board, which she had explained to the Council. Karen also gave a report to the Board that she updates quarterly. When asked, Karen told the Board the Council gave their approval for $5,000.00 for each attorney as opposed to $10,000.00 each. This was discussed and Karen said the attorneys did accept this as negotiated. The Board by consensus approved, as the Council had recommended, this request. There was a discussion as to the accountability, as to whether or not; all the reimbursements are being received from the State. Attorney Heller said he would check to see what the Statute provides. A short recess was taken. Emergency Management: Director Susan Griffith stated she needed to inform the Board that the windows are leaking. She explained this to the Board. Susan said this is officially a county building. This was discussed. The Board asked Susan to contact Fansler Lumber to assess the window problem; also, at the same time, they could possibly tell if that is the cause of the office being so cold. The problem with the faucet was again discussed. Animal Control Report: Warden Gene Baker filed his monthly report. The Board reviewed this report. Weights and Measures Report: Inspector Mike Early filed his monthly report. The Board reviewed this report. Plan Commission Appointment: Roger said he had contacted both of the individuals whose names were submitted for this vacancy. Bruce Lloyd declined due to his work schedule. Rex Robinson was interested in serving; therefore, Roger recommended he be appointed to the Board. Roger said his was a good location geographically as there is no one representing that area. Leslie Walters mad a motion to appoint Rex Robinson to the Plan Commission. Roger Rose seconded this motion. Motion passed 3-0. The Board recessed for lunch. 1:35 p.m., the Board is back in session. Public Land North End of Nyona Lake: Kenneth Roe presented to the Commissioners documentation including pictures requesting the marking and maintaining, a Public Access on the north end of Nyona Lake. He thanked the Board for their time and proceeded to explain the request. Attorney Heller checked and determined this is public land. Mr.Roe stated he would like the area signed. This would make it more acceptable to the public. Mr. Roe discussed this thoroughly with the Board. There was a discussion on whose responsibility it is to maintain this easement, as far as gravel, etc. Since this is a Public Access then it needs to be suitable to be used as a drive. Greg said he would recommend contacting Scott. The discussion continued. The Board will contact Scott regarding the road and sign. Maintenance: Custodian Joe Morrow informed the Board the individual that was to look at the steps, never showed up. Joe said he went to the school to see about these controls and talked with Jim. Joe said they have the same problem, there were two rooms that were cold and the next two rooms were warm. The school originally started with Herman & Getz, and then switch to Honeywell; now they switched to a firm in Indianapolis, they showed up and canТt fix the old controls that were Honeywell. Then they hired a company from Indianapolis to do the work; that company sublet the work to Herman & Getz, who is doing the work. This was discussed. Rich asked Attorney Heller, if he had checked to see what if any of the warranty is still in force. Attorney Heller has not finished that, as yet. This was discussed further. Old Business: Rich said with finances like they are, they wanted to make sure the County was working as efficient as possible. The number of employees was looked at as well as the positions meeting the current needs. Does the Board need to do some restructuring or leave things, as they are? Rich stated there were two positions that they definitely needed to look at. One was in the SurveyorТs Office. The Board was agreed that it would be the Department heads decision as to which position is eliminated. Attorney Heller advised it is not the CommissionersТ call, but they can recommend to the Council, what their findings are. Denise said she had talked with Dean Gerlach and his answer was it is the CommissionersТ call for policy; it is up to the Council for any financial decisions, they should both be on the same page, however and both in agreement and they have the physical power. Dean Gerlach called back and said Authority is referred to in IC Code No 36-2-5-3 and relies in the fiscal body believed to be the council representatives IC Code 36-2-3.5-3. Rich went on to say; JoeТs position was discussed. We have now contracted the Cleaning Services for the Courthouse and the County Office Building; also, maintenance on the heating and cooling systems is not something that Joe can do, as we now have to have contracts. We have talked about making JoeТs job into two part-time positions. That would save the County money on that position. Rich said as for the SurveyorТs position that would save anywhere from twenty to thirty thousand with benefits, if eliminated and JoeТs position with benefits is up about forty thousand a year on just that one position. This was discussed. It was also noted if/when the jobs are eliminated; there will be ample time given to the employee. The Commissioners consensus was to give their recommendation to the Council and hear their input. The discussion continued. Roger Rose made a motion based upon the CommissionersТ review of the staffing needs in the various departments in the County Offices, that based on what was seen from this investigation, that they recommend to the County Council the elimination of one position in the SurveyorТs Office, the position to be determined by the County Surveyor and also the restructuring of the current maintenance position, to be two part time positions. Leslie Walters seconded this motion. Motion passed 3-0. New Business: Rich said they needed to approve the closing of the offices for the Christmas Party on December 11th at noon. Roger Rose made a motion to close the Courthouse and County Office Building at noon, December 11th. Leslie Walters seconded this motion. Motion passed 3-0. Denise said that she and Jeanie had talked about enough money in their budgets to purchase new recording equipment. Casi said they have had problems with the recorder and she has enough money in her budget that she could transfer to purchase a new one, just the recorder, as we have the microphones, etc. Rich felt we need numbers on a digital system before a decision could be made. Rich informed the Board he has been advised that there needs to be an appointment made to the Mill Creek Conservancy Board. The appointment will fill the vacancy of Keith Hoffman. The Commissioners will be given names by the Conservancy to be considered for this appointment. This appointment will be on the Agenda 12-15-03. Rich said he had been told the CommissionersТ needed to find a source to pay the Cleaning Service, because of an error in JoeТs budget. This was discussed. The auditor said it could come from the CommissionersТ budget, but that would require an additional appropriation request and that is too late, as it needs to be advertised as to where/why it was needed. This was discussed. Rich said he felt the cleaning service should be notified; also, the consensus that the Council needs to approve the additional to pay them. Roger asked about Kings Lake Development Ц Tommy Williams this will be on the Agenda 12-15-03. The reappointments to the County Board of Health will be on the Agenda 12-15-03. The Board will ask the Sheriff about Snow Removal at the jail at the next meeting 12-15-03. The Commissioners talked about visiting the Jail regarding the over crowding issue. The consensus was they should go. Rich signed two copies of the Environmental Review Record, regarding the Wayne Township Fire Truck, as request by Robert P. Murphy, Consultant. Appropriation Request: Public Defender: #0101-271-1000-10 Trial Attorney Ц 1st $ 5,000.00 #0101-271-1000-11 Trial Attorney Ц 2nd $ 5,000.00 Coroner: #0101-007-3000-11 X-Ray & Lab $ 799.27 #0101-007-3000-10 Autopsy $ 5,274.38 The above Additional Requests were approved and signed. Transfer Request: Commissioners: From #0101-068-3000-60 State Institution $ 600.00 To #0101-068-3000-80 Vet Burial $ 300.00 #0101-068-3000-81 Vet Marker $ 300.00 Clerk: From #0101-062-3000-60 Printing $ 4,000.00 To #0101-062-3000-60 Maintenance Equipment $ 4,000.00 From #0101-001-2000-11 Printing $ 1,000.00 To #0101-001-2000-10 Office Supply $ 1,000.00 E-911: From #1156-241-3000-23 Repairs and Maintenance $ 1,200.00 To #1156-241-1000-17 Extra Help $ 1,200.00 Coroner: From #0101-007-3000-22 Mileage $ 7.00 To #0101-007-3000-21 Postage $ 7.00 Family & Children: From #0843-219-3000-19 Preservation Services $ 7,000.00 To #0843-219-3000-11 Foster Homes $ 7,000.00 Superior Court: From #0101-201-1000-13 Court Administer $ 842.73 To #0101-201-1000-14 Extra Help $ 842.73 All of the above Transfer Requests were approved and signed. Claims and Payroll: The Claims and Payroll were reviewed and signed for payment. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. FULTON COUNTY BOARD OF COMMISSIONERS _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice-President _______________________________ Leslie R. Walters, Member Attest: ________________________________________ Denise J. Bonnell, Fulton County Auditor ЖЮНаы э  ╪ ▀ ь ю  U q Р ╘ GHgiч№Ько╜╛╬ ╦с0MЮ╗▌!"%%C(Q(┼1╙15272v2w2в2д2р4с4 8 8┘9я9%:':Z:\:;;▓>┼>х@¤¤√√¤√¤∙∙¤¤¤¤¤¤¤¤¤¤¤¤¤¤√¤√¤¤¤√√¤¤>*H*5БC$%ЕЖЯМНбК Л M N ┌█цч¤ЫЬк !но╛╜╛╧¤·°·················°·······$$%ЕЖЯМНбК Л M N ┌█цч¤ЫЬк !но╛╜╛╧ыь ╩╦т/0MЭЮ╗Т!У!Ф!│!▄!▌!"ё"Є"%%%B(C(Q(k)l)├*─*z,{,..─1┼1╙1р2с2e4f4о5п5╝7╜7 8!8r8s8╧8╨8G9H9╪9┘9Ё9:6:k:l:u:г:╠:;;;&;];¤√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√√c╧ыь ╩╦т/0MЭЮ╗Т!У!Ф!│!▄!▌!"ё"Є"%%%B(C(Q(№№№№№························$Q(k)l)├*─*z,{,..─1┼1╙1р2с2e4f4о5п5╝7╜7 8!8r8s8╧8╨8G9H9╪9┘9¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤¤·¤···¤·¤·····$┘9Ё9:6:k:l:u:г:╠:;;;&;];Р;┼;╞;═;√;6<d<Щ<Ъ<б<▄<===G=x=№№№№№№№№№№№№№№№№№№№№№№№№№№№№№$];Р;┼;╞;═;√;6<d<Щ<Ъ<б<▄<===G=x=y=М=╞=·=√= >A>t>▒>▓>╞>??Л?М?╡?╢?┌?√?№?D@E@i@З@И@Р@╣@т@у@ф@х@/x=y=М=╞=·=√= >A>t>▒>▓>╞>??Л?М?╡?╢?┌?√?№?D@E@i@З@И@Р@╣@т@№№№№№№№№№№№№№№№№№№№№№№№№№№№ў$Д╨$т@у@ф@х@№№№$$&P1Рh░╨/ ░р=!░"░#Ра$Ра%░ [8@ё 8 NormalCJ_HaJmH sH tH <A@Є б< Default Paragraph Font*>@Є* Title$a$5Б\Б,B@, Body Text$a$х<V    !  !  !  !  !  !     █ р!U-l6№;х<  0o Hх@"╧Q(┘9x=т@х@#%&')*];х@$(ч<ч<  CharleneC:\COMM\COMM 120103.docCharleneC:\COMM\COMM 120103.docCharleneC:\COMM\COMM 120103.docCharleneC:\COMM\COMM 120103.docCharleneC:\COMM\COMM 120103.docCharleneC:\COMM\COMM 120103.docCharleneA:\COMM 120103.doc fulton county4C:\windows\TEMP\AutoRecovery save of COMM 120103.asd fulton countyA:\COMM 120103.doc fulton countyA:\COMM 120103.doc  MicrosoftWorksTaskID─$0 @АZZ$Т──ZZх<@@GРЗ: Times New Roman5РАSymbol3&Р З: Arial"ёИЁ╨ha"|Ж┬Б|F"╬52kYЁаH┤ВВ~0dи=[  #FULTON COUNTY COMMISSIONERS MEETINGCharlene fulton county■  рЕЯЄ∙OhлС+'│┘0ФРШ─╨фЁ№ (4 P \ ht|ДМф$FULTON COUNTY COMMISSIONERS MEETINGULT CharleneUNTharhar Normal.dotTfulton countyCO4ltMicrosoft Word 8.0S@Lя┐@юЧйМ║├@д^Ох├├╬52■  ╒═╒Ь.УЧ+,∙оD╒═╒Ь.УЧ+,∙оT hpАИРШ аи░╕ └ ЁфFarm 67kи=j $FULTON COUNTY COMMISSIONERS MEETING TitleШ 6> _PID_GUIDфAN{317A80C0-2A28-11D8-AB03-000347F28987}  !"#$%&'()*+■   -./0123■   56789:;■   =>?@ABC■   ¤   F■   ■   ■                                                                                                                                                                                                                               Root Entry         └F@М7╟М║├рЁбх├├HА1Table            ,WordDocument        &VSummaryInformation(    4DocumentSummaryInformation8            <CompObj    jObjectPool            рЁбх├├рЁбх├├            ■                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           ■       └FMicrosoft Word Document MSWordDocWord.Document.8Ї9▓q