╨╧рб▒с>■  NP■   M                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴Y ┐lNbjbjєWєW &hС=С=lJ      ]╘╘╘╘╘╘╘РРРРР ЬDР;╢№№№№№№№№$ёЇхЪ&╘№№№№№&╘╘№№№№ ╘№╘№╚8шT<T╘╘╘╘№м╚╘╘╚№р@┬+Їw╛├РР╚FULTON COUNTY COMMISSIONERS MEETING November 17, 2003, 6:05 P.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 6:05 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, Attorney Greg Heller and Auditor Denise J. Bonnell. Highway Department: Superintendent Scott Tilden stated he sent a letter 11-3-03, to Mr. Bruno with INDOT, regarding a 90/10-match program, relative to Bridge #2 on CR 750W over the Tippecanoe River. He will keep the Board informed. Scott also received a letter from M. Sean Porter, PE, American Consulting, Inc. that construction on the project will begin in 2004; also, included were Utility Agreements Scott told the Board after reviewing the Ordinance for Underground Transmission Devices; there were two items that needed to be discussed the fees, are we charging what we should be and the marking of utility junction boxes the telephone company has along the roadside. Scott said the rest of the ordinance everyone was in agreement with. Scott stated from other Counties, namely, Cass, Kosciusko and Marshall he had obtained their fees, which he had already given the Board. He reviewed these with the Board and explained the process he did in arriving at a fee, $30.00, which he recommended to the Board; also, noted the present fee is $15.00. This was discussed. Scott said permission to do the work must be written. The Board, Scott and Attorney Heller reviewed and discussed in detail the fees for this ordinance. Roger Rose made a motion to raise the fee to fifty- ($50.00) dollars. Leslie Walters seconded this motion. Motion passed 3-0. Attorney Heller will prepare the revision to this ordinance. Scott informed the Board of his conversation with the Rochester Telephone Company regarding the markings. This was discussed and Scott said any changes would be just for the new permits granted. RTC will get back with Scott with their suggestions. Scott said he would bring that before the Board at the next meeting. SheriffТs Department: Sheriff Roy Calvert informed the Board that the conditions at the jail were what he wanted to discuss, with them. Roy passed out letters 11/17/03 from Jennifer Berlasty, Matron regarding 2003 Budget Status; 11/14/03 regarding Road Work Crew, and 11/14/03 regarding problems at the jail from Jeff Berlasty, Jail Commander with a cover letter from Sheriff Calvert. Sheriff stated the census still remains 55 to 60 and he elaborated on this. Sheriff reported on broken windows, which he stated is very expensive; to replace eight windows would cost $850.00. He said in 2001 they chose not to replace them, so now there are eight. This discussion continued and it is documented in the reports. Sheriff said he felt the locks on the doors were priority. Roy would like to hire an individual, to take care of all the repairs. This was further discussed. The Work Release Program, using six people, is still receiving good reports. There was a discussion on a work program that permits the inmates to realize some compensation. Jeff Berlasty spoke more in depth regarding this program. Jeff said they received this information from Kosciusko County, they are using the program. A discussion followed, questions were answered both pro and con. Both Sheriff Roy and Jeff invited the Board to visit the jail and further talk about this program. Sheriff Roy presented his Monthly Activity Report. The Board reviewed this. Claims were also reviewed at this time. Fulton County Transpo: Director Terry Moore presented the Quarterly Operating Data Report, as well as, an Annual Report from INDOT. Terry explained this report is provided to every agency that has public transportation. She made copies from three different agencies so the Board could compare the difference in what Fulton County is doing compared with other agencies of the same size. She continued to explain and compare the numbers of these counties with Fulton County. She stated the report shows the cost of each trip must be posted in that vehicle; therefore, everyone that rides knows what it costs the County to run that vehicle, per trip. She was pleased with the figure showing Local Support to the program because that is what the Federal Government checks on and they like a high number. Terry explained Local Support means the County, City and United Way, which shows it comes from several sources, which is good and INDOT likes to see that. She continued to explain and answer questions as to rates and how she tries to keep them affordable. Everything is going well, running over a hundred trips a day. There are also two new vehicles coming after the first of the year. She stated at the present the percentage of those using the program is about 50/50, seniors/public. The Board thanked Terry for her report. County Clerk: Clerk Karen Miller gave the Board copies of the HAVA Resolution Ц Title III, #111703. She explained this to the Board, as to the change from an earlier resolution, which she stated was for Title 101 monies. She explained the difference in these two Titles. She also explained this resolution must be signed by both the Commissioners and the Council Members. Karen stated Fulton County has already qualified, as the application is already in place, she just needed the two resolutions as opposed to one. Karen continued to explain to the Board conditions she has to meet for Fulton County. Karen stated her office is in need of file cabinets. She has the funds but has to transfer, which we she will be presenting in December. She explained this to the Board. RESOLUTION #111703 BE IT RESOLVED AND CERTIFIED BY THE FULTON COUNTY BOARD OF COMMISSIONERS AND FULTON COUNTY COUNCIL: SECTION 1. Subject to the availability of the Title III requirement monies to the county under the Help America Vote Act 2002 no later than October 1, 2004, the county will make all permanent and temporary improvements to each polling place not later than October 1, 2004 to comply with the polling place accessibility standards set forth in Indiana Code 3-11-8, and to the extent possible, make any additional improvements identified in the May 2004 HAVA polling place survey that are not specifically required by state or federal law. SECTION 2. The County will submit a report to the Indiana Election Division not later than December 31, 2004 (or no later than December 31,2005 for reimbursement approved after 2003). The report under this SECTION must list the polling place accessibility problems identified in the May 2004 survey of polling places and indicate whether these problems have been resolved by temporary or permanent improvements, or whether the polling place has been relocated to an accessible facility. If the report indicates that the problems have not yet been resolved, the report must indicate how the County will resolve the problem not later than March 3, 2006. The County agrees to submit any additional report required by the Indiana Election Division until the County reports that the polling place accessibility requirements identified in the May 2004 survey have been resolved. The report must be certified as accurate by majority vote of the county election board, following review and opportunity for written comments to be added to the report by the local advisory council as described in SECTION 5 of the Resolution. SECTION 3. The County acknowledges that the Secretary of State and Co-Directors of the Indiana Election Division may extend the October 1, 2004 deadline until March 31, 2006, for a specific polling place, if it is impossible or impractical for the County to ensure the polling placeТs compliance by October 1, 2004. SECTION 4. As of December 31, 2005, each polling place will contain at least one (1) voting system to permit a voter who is blind or visually impaired to vote privately and independently. SECTION 5. No later than December 31, 2003, the county legislative body will adopt an ordinance to establish a local advisory council comprised of representatives of the disabilities community and elderly voters to provide assistance to the county in choosing polling places. The council may include any number of members, but must include at least two (2) representatives of the disabilities communities or elderly voters. The county executive shall appoint the members, and shall encourage county residents with a variety of backgrounds, partisan affiliations, and perspectives to participate. If the county residents are not available to serve on the council, the county executive may partner with the GovernorТs Planning Council on Disabilities to carry out the functions of the council. SECTION 6. The County fiscal body pledges that Title III requirement monies and state matching funds received by the County will be used to pay any outstanding obligations incurred by the County for the voting system purchase subject to the reimbursement. SECTION 7. The County fiscal body pledges that if the obligations incurred by the County to obtain this voting system have been paid in full or in part as of this date, that the remaining Title III requirement monies and state matching funds will be used to improve the administration of elections for federal office in the County. SECTION 8. No later than thirty (30) days after adoption of this Resolution, the County will establish a separate non-reverting account in which all Title III requirement monies and state matching funds will be deposited. SECTION 9. The County agrees to refund to the State of Indiana no later than May 1, 2006 an amount equal to the Title III requirement monies and state matching funds received by the County if the Secretary of State of Indiana and the Co-Directors of the Indiana Election Division, determine on March 1, 2006 that the County has not (1) provided at least one (1) voting system in each polling place of the county not later than December 31, 2005 to permit a voter who is blind or visually impaired to vote privately and independently in accordance with Public Law 209-2003; or (2) honored one or more of the certifications made by the County in this Resolution regarding polling place accessibility or the permitted uses of these funds. CERTIFIED, THIS ______ DAY OF ________________, 2003. Fulton County Commissioners Fulton County Council _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ Attest this ____ day of ______________, 2003 _____________________________________ Denise J. Bonnell, Fulton County Auditor Roger Rose made a motion to accept Resolution #111703. Leslie Walters seconded this motion. Motion passed 3-0. FEDCO: Director Mike Busch explained the change in additional funds from $36,000.00 to $15,000.00. He explained this will be from the CEDIT Fund and will be used to make a forgivable loan to a Fulton County industry that is looking to expand, Machine Casting Specialties located on 4th Street. The building they want to purchase is on Blacketor Drive across from the Rochester Telephone Company. This loan will be due in three (3) years at four (4%) interest. If agreed upon and the commitments have been met, then the loan will be forgiven. These commitments have not been finalized, yet. They are to be finalized before the check is actually presented to the Company. It will be between Fulton County and the Company and the Commissioners will need to sign this agreement. He explained what would be included in this agreement. He continued to explain the investments being made by this company, as well as, money from other sources; also, the employment that will increase. At this time, Mike answered questions. Mike said he would have the Agreement ready for the Boards action and signatures at their December 1, 2003 Meeting, as an additional appropriation. Wayne Township: Trustee Peggy Dague stated that on behalf of Wayne Township, the Commissioners and the County was able to give them the opportunity to have a new fire truck. She said they were awarded the Grant and therefore on behalf of Wayne Township they are presenting the Certificate to the Fulton County Commissioners that should be in their possession. The Board accepted this Certificate and thanked Trustee Peggy Dague and Wayne Township for their consideration. There was a short recess at this time. Maintenance: Custodian Joe Morrow explained that the Utilities Fund is short. He explained the cause of this shortage, namely, problems with air-conditioner bills and the bill from Rochester City for electricity for the courthouse lights, he stated he was not aware of. This was discussed and just where the money should come from, as Joe said he does not have funds to transfer and wanted it taken from the CommissionersТ Budget. This was put on hold until after the Council Meeting. Plan Commission Appointment: Rich stated their needs to be an appointment made to the Plan Commission. The Board reviewed the Plan Commission Member Description for this appointment. This was discussed and this appointment will be on the Agenda for the CommissionersТ Meeting, December 1, 2003. CommissionersТ Minutes: The Board reviewed the minutes of November 3, 2003, Meeting. Leslie Walters made a motion to approve the Minutes of November 3, 2003, as amended. Roger Rose seconded this motion. Motion passed 3-0. Appropriation Request: FEDCO: 2391-Cum Cap 2391-214-4000-09 Airport Improvement Grant Match $52,250.00 0211-CEDIT 0211-211-3000-23 Business Expansion Project $15,000.00 The above Additional Requests were approved and signed. Transfer Request: Recorder: From #0101-004-3000-22 Mileage $ 116.40 To #0101-004-3000-20 Telephone $ 116.40 Purdue Coop Extension Service: From #0101-011-3000-22 Mileage $ 512.24 To #0101-011-2000-10 Office $ 512.24 From #0101-011-3000-20 Telephone $ 267.00 To #0101-011-2000-10 Office Supply $ 267.00 Rochester Township Assessor: From #0101-013-1000-19 Extra Help $ 690.00 To #0101-013-1000-11 Office Deputy $ 690.00 Drainage Board: From #0101-063-3000-60 Repair Equipment $ 50.00 To #0101-063-3000-20 Telephone $ 50.00 Maintenance: From #0101-161-2000-21 Janitor Supplies $ 500.00 To #0101-161-3000-20 Telephone $ 500.00 From #0101-161-2000-21 Janitor Supplies $ 75.00 To #0101-161-3000-22 ADT Fire System $ 75.00 From #0101-161-2000-20 Gas Mower Garage Motor $ 450.00 To #0101-161-3000-60 Bldg Strut Repair $ 450.00 From #0101-162-2000-21 Janitor Supplies $ 75.00 To #0101-162-3000-22 ADT Fire System $ 75.00 From #0101-161-3000-64 Sprinkler Inspection $ 250.00 To #0101-161-3000-52 Elevator Maintenance $ 250.00 From #0101-162-3000-52 Building Supplies $ 25.00 To #0101-162-3000-23 Coffee Supplies $ 25.00 From #0101-162-2000-21 Janitor Supplies $ 1,600.00 To #0101-162-3000-60 Bldg Strut Repair $ 1,600.00 Circuit Court: From #0101-232-1000-19 Extra Help $ 644.64 To #0101-232-1000-11 Court Reporter $ 644.64 Weights and Measures: From #0101-380-2000-10 Office Supplies $ 1.50 To #0101-380-2000-11 Seals $ 1.50 Commissioners: Cum Cap From #0101-214-4000-41 Property Purchase $ 6,000.00 To #0101-214-4000-53 SurveyorТs Truck $ 6,000.00 Probation Department: From #0101-235-3000-21 Bond $ 200.00 #0101-235-1000-20 Intern $ 1,000.00 To #0101-235-3000-20 Telephone $ 200.00 #0101-235-1000-17 Community Service Cor $ 1,000.00 Highway Department: From #0702-533-3000-51 Repair Gar & Bldg $ 1,196.27 To #0702-533-3000-52 Repair Trucks & Tractors $ 700.82 #0702-533-3000-53 Repair Road Equipment $ 495.45 MVH From #0702-531-1000-15 Extra Help $ 6,000.00 #0702-531-3000-38 Drainage Assessments $ 1,230.97 #0702-531-3000-39 Other Charges $ 2,000.00 #0702-531-1000-11 OT Workers $ 6,423.36 To #0702-531-2000-25 Stone, Gravel & Aggregate $15,654.33 LRS From #0702-000-2000-30 Bituminous $ 12,468.03 To #0702-000-2000-31 Stone, Gravel & Aggregate $ 12,468.03 From #0702-531-2000-21 Tools $ 678.09 #0702-531-2000-24 Other Supplies $ 146.60 #0702-531-2000-26 Culverts $ 481.15 #0702-531-2000-28 Lumber $ 124.09 To #0702-531-2000-29 Road Signs $ 1,429,93 From #0702-533-3000-31 Liability & Casualty $ 3,000.00 #0702-533-3000-32 WorkmanТs Comp $ 1,800.00 #0702-533-2000-22 Tires & Tubes $ 5,000.00 #0702-533-2000-26 Culverts & Tiles $ 2,000.00 #0702-533-1000-22 Perf $ 997.02 To #0702-533-4000-21 Trucks/New Equipment $ 12,813.02 From #0790-196-3000-99 Miscellaneous Engineering $ 8,125.44 To #0790-196-3000-95 Miscellaneous Highway $ 8,125.44 Prosecuting Attorney: From #1150-000-3000-22 Telephone $ 150.00 To #1150-000-4000-10 Office Equipment $ 150.00 From #0101-009-3000-20 Telephone $ 125.89 To #0101-009-3000-91 Transcription & Depo $ 125.89 From #0101-009-2000-10 Office Supplies $ 600.00 To #0101-009-3000-91 Seminar Fees $ 600,00 Communications: From #0101-303-1000-21 Telephone Ц J. Duff $ 790.20 To #0101-303-1000-11 Extra Help Comm $ 790.20 Treasurer: From #0101-003-3000-60 Maintenance Equipment $ 1,014.70 #0101-003-3000-90 Dues $ 13.30 #0101-003-3000-91 Schooling $ 674.00 #0101-003-3000-22 Mileage $ 134.10 To #0101-003-1000-19 Extra Help $ 1,014.70 #0101-003-1000-19 Extra Help $ 13.30 #0101-003-1000-19 Extra Help $ 674.00 #0101-003-1000-19 Extra Help $ 134.10 All of the above Transfer Requests were approved and signed. Payroll and Claims: The Payroll and all Claims were reviewed and signed for payment. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________ Richard A. Powell, President ___________________________ Roger D. Rose, Vice-President ___________________________ Leslie R. Walters, Member Attest: __________________________________ Denise J. 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