ࡱ> XZWY qUbjbjWW &v==qQ] \pppppKKKz||||||$k_KKKKK_ppp___K ppB8h|hKz__hBpL$U 2FULTON COUNTY COMMISSIONERS MEETING November 3, 2003, 9:00 A.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 9:00 a.m., E. S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; Also, Attorney Greg Heller and Auditor Denise J. Bonnell. Scott Tilden said he had nothing except to remind the Commissioners that Friday, November 7th was the County Bid Letting for Supplies for 2004, at 10:00 a.m., with County Forms at 11:00 a.m. Scott said the review of the Underground Transmission Ordinance would be on the Agenda for November 17th 2004. Sheriffs Department: Sheriff stated he just needed to inform the Board that they were running very close on supplies, i.e., there was no extra clothing for the new jailer, and so they are trying to make out with whats available. Also, with the higher population the food is diminishing. Sheriff said he talked with the Rochester City Water Department about the enormous water bill. That not being an outside leak, the water went down the sewer; therefore, there is no way we can get a break on that bill, unless the Commissioners can talk them out of it. Additionals and Transfers were discussed. Sheriff informed the Board he had circulated the specifications for the new vehicles in 2004. He states he is asking for three new vehicles, 2 cars and 1 utility. This was discussed; also, the date and time for the Letting. Auditor Denise said last year the Ads were run the last two weeks in November and the Bids were opened in December. The consensus of the Board was doing the same as last year. Sheriff said he wanted to thank Scott and his crews for picking up the trash along the highways. Sheriff also said several people have stated that this is a worthwhile program; it has been very well received. The fuel was discussed as to quality and costs. Highway Department: Superintendent Scott Tilden stated with the approval of both the Commissioners and Council to purchase a truck from the Cum Bridge Fund he has prepared and sent specifications out on October 22nd to be returned October 31st at 3:00 p.m. Scott said all the quotes were returned within the legal limits. The quotes returned were from Rochester Ford, Oliver Ford, Plymouth, Mike Anderson, Rochester and Mike Raisor Ford, Lafayette; also, two quotes, Northern Equipment, Plymouth, IN., and Deeds, Plymouth on the Dump Bodies. Scott read the following quotes: Rochester Ford Truck only $28,359.00 Trade in Allowance- 97 Chevrolet 3,800.00 Net for F-450 Truck & Chassis $24,559.00 Oliver Ford Plymouth cash bid price $28,660.00 Trade in Allowance - $ 2,000.00 Net for F-450 Truck & Chassis $26,660.00 Mike Andersons Rochester Truck only $24,973.80 Mike Raisor Ford Lafayette Truck only $28,355.00 Trade in Allowance - $ 8,000.00 Net for F-450 Truck & Chassis $20,355.00 These quotes were discussed and Scott explained and answered questions for the Board. Roger Rose made a motion to award the purchase to Mike Raisor Ford, Lafayette, In., with the net price of $20,355.00. Leslie Walters seconded this motion. Motion passed 3-0. Scott kept the all of the above quotes. Scott read the two quotes received on the Dump Bodies, Northern Equipment, Plymouth, IN., and Deeds, Plymouth, IN. Northern Equipment: dump body, hoist, hydraulics and 9 snowplow. One dump body (IMS) $8,321.00 Option on Gallion $8,951.00 9 Boss super duty snowplow $3,445.00 Deeds: Gallion (complete) $12,420.00 Scott stated he would like to take Northerns Bid with the Gallion dump body and the snowplow added together totals - $12,396.00. Scott explained this and said his recommendation would be to go with Northern being the low bid. Leslie Walters made a motion to accept the bid of Northern Equipment for the dump body, hoist, Gallion dump box, and the 9Boss super duty snowplow for a total price of $12,396.00. Roger Rose seconded this motion. Motion passed 3-0. Scott stated when he went before the Council he estimated the cost at between forty to forty five thousand dollars. The final cost was $32,751.00. Township Assessor Fees: Attorney Greg Heller informed Walt Talbott, as he understands the State Statues regarding Training Sessions for education can be called by the State Board of Tax Commissioners. If they do and they are required by State Statues to attend then the State Board of Tax Commissioners is suppose to furnish the County Auditor with a Certified Statement for the days of attendance that the Township Assessor filed claim for payments with the County Auditor and then the County Treasurer shall take a warrant from County General Funds, from funds not otherwise appropriated. Attorney said there are also Training Sessions that the Township Assessor is entitled to a per diem for new assessors. Attorney Heller asks Walt if this was his first time doing this and Walt replied, yes. Attorney Heller said this is different expense as it applies to mileage, lodging, and per diem. Attorney Heller said there are two different Statues, one is required by the State Board of Tax Commissioners, which can be required of them regardless of the length of time in the office. Those expenses are to be paid out of County General, which if there is no money there, then it doesnt get paid. The other Statue where training is done for the first time for the Assessing Official then those expenses are to be paid and they are to come from the Countys Reassessment Fund. Attorney Heller stated that is his interpretation, but he would like to have some oversight from the State Board of Accounts, saying that is the way it is to be done. Attorney Heller went on to discuss and explain that he feels Walt is combining the two statues to be reimbursed and that is not how it should be done. He either falls under the first statue that is for new assessors or he falls under the second statue. Walt said it should be for the new assessors. If that is the case than the Auditor has paid him correctly according to statue. The Auditor said Walt was paid the per diem, for expenses while he was in attendance. She stated that he was paid the $200.00 per diem as his certificate stated, plus mileage. The discussion continued. The Auditor said anything paid out of Reassessment Fund would have to go through the County Assessor, Sandy Owens. The bill still in question is for lodging. Attorney Heller said in summarizing this situation for the first time training, for Assessing Duties, Walt is entitled to per diem, and mileage as paid by the County from the accumulative reassessment fund (First Time Training). Walt said he was paid that. Does he receive payment for his lodging? Attorney Heller said he did not believe so, and he reiterated what he is paid for and again told of the responsibility of the State Board of Tax Commissioners in supplying the Auditor with certification of attendance, and if the money is in County General, then it comes from that fund, if no money, no pay. Greg said his information came from IC 6-1.1-35.2 (that chapter). Attorney Heller said Walt has been paid. The Commissioners suggested Walt talk with the other Township Trustees and coordinate any changes they would want to make and present them to the Commissioners so that they could make any necessary changes for the next Budgetary cycle. The discussion continued. Employee Health Care Plan: Auditor Denise said Chuck Cloud called and could not keep his 10 a.m., meeting, and she will try and reschedule for a November 13th Meeting at 9:00 a.m. This was discussed. The concensus was to reschedule for November 13th at 9:00 a.m. if possible. Rich informed the Board he had received some papers from Spike on the paint issues at the courthouse. Rich asks Attorney Heller to look them over and give them direction on what should be done. There are no contracts involved in this issue. WTH Licenses: Rich ask Rob Bryant about the extra licenses for the WTH Program. Rich stated when they surveyed the different offices on their needs; the answers were more needed. He asks Rob how many we were to get on the Original Contract? Rob stated 10. This was discussed and Rob explained where they might be needed. Rob quoted an additional ten (10) at $300.00 each/total $3,000.00, and stated he feels that should cover the additional licenses needed. This was discussed. Roger Rose made a motion that the County enters into a contract with WTH Engineering, Inc., to provide us with an additional ten (10) Think Map Licenses for a package price of $3,000.00. Leslie Walters seconded this motion. Motion passed 3-0. Fine Things: Mary Ellen Lowe said they wanted to talk about ways, to save money. She stated the biggest portions of their business were office supplies. She said they could be of help to the County, and proceeded to explain. There will be no handling fee or shipping charge. This applies also to furniture, when needed. When an exchange is necessary, if it is within 30 days there will not be a charge, after that then, whatever is involved will be worked out satisfactorily. They further stated should the County decide to go with centralized purchasing, they would be happy to do that. This was discussed. There was a short recess at this time. Health Department: Deb Gardner with the Health Department presented an Amendment to Ordinance #110501, a proposal to increase the fee schedule. This was thoroughly discussed and also noted there has not been an increase since 83. Theses charges were set by the Fulton County Board of Health and recommended to the County Commissioners for their approval. Following the discussion Roger Rose made a motion to approve Ordinance #110303 regarding the increases for the County Health Department. Leslie Walters seconded this motion. Motion passed 3-0. Ordinance #110303 Amendment to Ordinance #110401, dated November 5, 2001 Passed 6-0 THE FULTON COUNTY HEALTH DEPARTMENT IS RECOMMENDING THAT THE COUNTY COMMISSIONERS OF THE COUNTY OF FULTON, INDIANA, APPROVE A PROPOSAL INITIATED BY THE FULTON COUNTY BOARD OF HEALTH TO AMEND THE TEXT OF THE FULTON COUNTY HEALTH DEPARTMENT FEE ORDINANCE AS ATTACHED. WHEREAS, The Fulton County Board of Health did meet on October 28, 2003 at 12:15 P.M. hold a legally advertised public meeting on amendments to the text of the Fulton County Health Department Fee Ordinance; and WHEREAS, These amendments were initiated by the Fulton County Board of Health; and WHEREAS, said request did propose that said fee schedule be amended as attached as Exhibit A. NOW, THEREFORE, BE IT RESOLVED, That the Fulton County Board of Health certifies that said commission makes a favorable recommendation to the County Commissioners of Fulton County, Indiana, that the attached ordinance amending the text of the fee schedule be adopted. Michael A. Boldry, D.D.S. President, Health Board M. J. Brubaker, D.O. Health Officer EXHIBIT A Disposition of Fees. All fees collected by the Health Department pursuant to this Ordinance shall be transferred to the Fulton County Health Fund. Fees for Other County Health Jurisdictions. Fees collected for health services and records provided to persons in other county health jurisdictions and involving payment from Fulton County tax revenues shall be collected in accordance with agreements entered into pursuant to Indiana Code Section 16-20-1-8. FEE SCHEDULE. The following Fee Schedule is established and approved for the services and records provided by the Health Department: Environmental Health Services: Service Amount__________ Septic System Permit $20.00 Temporary Food Permit $20.00 Food Permits $25.00 Water Samples $00.00 Nursing Services: Vaccines $00.00 TB Skin Testing $00.00 TB Medication $00.00 Vital Records Services: Birth Certificates $ 4.00 Death Certificates $ 5.00 Coroner Continuing Education Fee $ 1.00 Genealogy $ 5.00 Time For Mail Search $ 2.00 Time For Extensive Copying $ 0.00 Affidavits Certificates (Includes Birth Certificates) $10.00 Notary Public (not concerning Office business). $ 3.00 6. MAXIMUM FEE SCHEDULE. The fees set forth in this Ordinance are maximum fees. Specific fees charged shall be determined by and limited in accordance with any applicable State and Federal laws, rules, and regulations pertaining thereto. In addition, specific rates charged shall be governed by any applicable sliding fee scales adopted by the Board of Health which are based upon the persons financial ability to pay. 7. REPEALING EFFECT. All fee schedules and terms and provisions of any ordinances adopted heretofore which are inconsistent with the terms and provisions of this Ordinance are hereby repealed. 8. EFFECTIVE DATE. This Ordinance shall become effective on ORDAINED AND ADOPTED this _____ day of _____________,2003. BOARD OF COMMISSIONERS OF THE COUNTY OF FULTON, INDIANA By____________________________ By____________________________ By____________________________ EXAMINED AND APPROVED THIS ____DAY OF __________2003. FULTON COUNTY COUNCIL By___________________________ By___________________________ By___________________________ By___________________________ By___________________________ By___________________________ By___________________________ Attest: ___________________________ Denise J. Bonnell Fulton County Auditor Maintenance: Joe stated he had made contact with Spike and he said he would either fax or mail Joe the papers, it would probably be mail since there are a lot of sheets; Joe said it went through D. A. Dodd because Dodd hired them. Joe said there was one extension on the original contract. Joe was asked about the Warranty? Joe stated Spike read to him on the telephone the Warranty is May 2004 and that is the extended Warranty. Joe asked the Commissioners about the snow blade as to which one they decided on. This was discussed among the Commissioners, Joe and Scott. Scott said he would recommend the Western and this was also agreeable with Joe. The price was $3175.00, minus the trade in $1500.00, for a net of $1675.00, complete. Roger Rose made a motion to purchase the Western snowplow, 7 blade for $3175.00, less $1500.00 trade in, for a net difference of $1,675.00. Joe informed the Board the Panic Buttons would be ready. The Board told Joe to have them hooked-up and shut off; then when they know that everything is in line and ready to be turned on, they will hold an office meeting for all of the offices to attend. Leslie Walters made a motion to recess for lunch, 12:00 noon. Roger Rose seconded this motion. Motion passed 3-0. Rich called this meeting to order at 1:25 p.m. E-911: Director Steve Reese presented the ERS (Emergency Radio Service, Inc.) contract for Fulton County Commissioners and three-year maintenance for a Total $74,669.00. This was discussed between Steve and the Board. Steve said this is a totally new system, which will completely replace the 911 systems that he explained in detail. Steve informed the Board that Attorney Greg Heller already had reviewed this Contract. This concluded the discussion. Roger Rose made a motion to enter into a contract with Emergency Radio Service, Inc. to provide Fulton County with the equipment listed in the proposal to upgrade our 911 system at the Courthouse, the equipment price $58,369.00 and the three-year Maintenance Agreement $16,300.00, (to be paid over the three years), for a total of $74,669.00. Leslie Walters seconded this motion. Motion passed 3-0. There was a discussion on the insurance. Monthly Report: Animal Warden Gene Baker submitted his Monthly Report. The Board reviewed this. Service Officer Richard Bair submitted the Monthly Report for the Veterans Affairs. The Board reviewed this. Commissioners' Minutes: The Board reviewed the minutes of October 20, 2003, Meeting. Roger Rose made a motion to accept the Minutes of October 20, 2003, as presented. Leslie Walters seconded this motion. Motion passed 3-0. Additional Request: Commissioners: #0101-068-3000-57 Matching Aviation Grant Account $52,250.00 Auditor: #0105-213-3000-37 Miscellaneous Tax Billing Expenses $ 5,000.00 Sheriff: #0101-380-3000-91 Jail-Other-Prisoner Meals $ 2,500.00 #0101-380-3000-10 Jail-Other-Medical & Hospital $30,000.00 #0101-380-3000-50 Jail-Other-Utilities $ 6,000.00 Probation: #1149-000-4000-10 Equipment $ 6,705.00 Courthouse Maintenance: #0101-161-3000-30 Cleaning Services $ 5,000.00 The above Additional Requests were all approved and signed; except Aviation. The Commissioners want the Aviation Grant Match to come out of Cum Cap Development not County General. The Auditor will re-advertise as such. Transfer Request: Commissioners: From #0101-068-3000-43 Appraisals $ 700.00 To #0101-068-3000-67 Council School $ 155.00 #0101-068-3000-65 St. Mtg. & Conference $ 545.00 From #0101-068-3000-60 St. Institutions $ 719.28 To #0101-068-3000-81 Veteran Markers $ 700.00 #0101-068-3000-13 TB Test $ 19.28 Auditor: From #0101-002-3000-60 Maintenance of Equipment $ 2,000.00 To #0101-002-1000-19 Extra Help $ 2,000.00 County Assessor: From #0105-213-2000-10 Office Supply $ 600.00 To #0105-213-4000-40 Computers/Printers $ 600.00 Rochester Twp Assessor: From #0101-013-3000-60 Maintenance Equipment $ 1,060.00 #0101-013-4000-40 Printers $ 1,100.00 To #0101-013-1000-19 Extra Help $ 1,060.00 #0101-013-1000-19 Extra Help $ 1,100.00 Sheriff: From #0101-005-2000-16 Sheriff-Personal Serv-Jail Comm $ 1,000.00 #0101-005-1000-36 Sheriff-Personal Serv-OT-Mdep. $ 1,000.00 #0101-005-2000-11 Sheriff-Supplies-Photo Lab $ 750.00 To #0101-005-1000-34 Sheriff-Personal Services $ 1,000.00 #0101-005-1000-32 Sheriff-Personal Services Holiday $ 1,000.00 #0101-005-2000-10 Sheriff-Supplies-Office Supply $ 750.00 Maintenance: From #0101-162-2000-21 Janitor Supplies $ 60.00 To #0101-162-3000-22 ADT Bill $ 60.00 From #0101-161-2000-21 Janitor Supplies $ 885.51 To #0101-162-3000-60 Bldg. Strut Repair $ 885.51 Highway Department: From #0706-000-2000-30 Bituminous $ 27,808.25 To #0706-000-2000-31 Stone, Gravel & Aggregate $ 27,808.25 From #0790-196-3000-18 Bridge #118 $ 2,244.47 To #0790-196-3000-95 Misc. Hwy. $ 2,244.47 Emergency Planning: From #1160-240-3000-24 Repair Equipment $ 200.00 To #1160-240-3000-11 Fax Machine $ 200.00 From #0101-361-2000-11 Other Supply $ 150.00 To #0101-361-2000-20 Gasoline $ 150.00 Health Maintenance: From #0807-203-3000-12 Computer/Copier $ 1.01 #0807-203-3000-11 Mileage $ .28 To #0807-203-3000-10 Syringe Disposal $ 1.29 All of the above Transfer Requests were approved and signed Payroll and Claims: The Payroll and all Claims were reviewed and signed for payment. New Business: The Board discussed the need to transfer $6,000.00 for the Surveyors truck and snowplow blade. This will be taken care of at the Commissioners Meeting November 17, 2003. The Board discussed an Additional Appropriation from the Reassessment Fund to cover the cost of a five hundred ($500.00) dollar bonus for the Auditor, Treasurer and County Assessor; also a prorated amount of twenty-five (25%) percent of $500.00 or $125.00 for the Township Assessor. The Commissioners wanted to show their appreciation to these Office Heads for the many additional man-hours required because of the reassessment process this year. This will be on the Agenda for the November 17, 2003, Meeting. Personnel Needs: The Board stated their visits to each of the offices were very informative; also, the results will be discussed at a later date. In the meantime, if extra help is needed the request is to come before the Board of Commissioners. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ______________________________________ Richard A. Powell, President ______________________________________ Roger D. Rose, Vice-President ______________________________________ Leslie R. Walters, Member Attest: __________________________________ Denise J. 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