аЯрЁБс>ўџ OQўџџџNџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСY ПTObjbjѓWѓW &j‘=‘=TKџџџџџџ]DDDDDDD D—Ж€€€€€€€€\^^^^^^$MєA š‚D€€€€€‚єDD€€€єєє€.D€D€$8X^Ж^DDDD€\є0є$DD$€dР‰UџьŸУЎF$ FULTON COUNTY COMMISSIONERS MEETING October 20, 2003, 6:00 P.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 6:05 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also Auditor Denise J. Bonnell. County Attorney Greg Heller arrived later. Tribute to Highway Employee Rick Schmidt: Superintendent Scott Tilden said that Rick Schmidt had been a County Highway Employee for twenty-six and a half years. Rick was a good, hard working employee with no indication of any health problems and passed away Saturday, October 18th, while splitting wood at his home. Many comments were made concerning his dedication and willingness to help out wherever needed. Rick will be sadly missed. A “moment of silence” was observed in his memory. By consensus the Commissioners approved the closing of the Highway Department, October 22nd so that the highway workers could attend the funeral service. The service is to be at 10:00 a.m. Wednesday, October 22nd at St.Ann’s Catholic Church, Monterey, IN; also, the Board gave their approval for Rick’s truck to be in the Funeral Procession. Scott reported to the Board that the cracks in the sidewalk on Bridge #93 Nyona Lake, have been sealed, the work is done. Scott informed the Board that he was satisfied with the work and gave his approval to the signing of the final inspection. This was discussed and Roger Rose summarized by saying, the Board together with Engineers, Sam Edging with INDOT and Tom Stoffl with DLZ met at the project site, October 10th to review the work. Roger stated they discussed the problems, as some being just cosmetic; also, the INDOT Engineer said this was not a structural problem, it is a good bridge and INDOT makes the final decision on the projects. The consensus of the Board was to sign the Indiana Department of Transportation, “Report of Contract Final Inspection and Recommendation For Acceptance”, on Nyona Lake. Bridge #93, and they did so at this time. Scott stated it was time to request Proposals for Construction Engineering Services for Bridge #2 over the Tippecanoe River at Leiters Ford, located on road 750 West. Scott had previously prepared this proposal and presented it to the Board. He further stated with their approval of the proposal he had submitted, he would like a list of Contractors, to contact. Scott would like to mail the Proposals on October 21st, requesting they be returned November 26, 2003, by 4:00 p.m. Scott said this would enable the Board to make their selection at the Commissioners Meeting, December 1, 2003. This was thoroughly discussed. The date of December 15th was set to submit a draft agreement to INDOT. Also, the following contacts were given to Scott; DLZ, South Bend, IN., Condgon Engineering, Indianapolis, IN., American Consulting, Indianapolis, IN., Strand-Seico, Columbus, IN., Janssen & Spaans, Indianapolis, IN., and Pyramid Engineering, Indianapolis, IN. Scott told the Board he would be going before the Council on Tuesday night, October 21, for their approval, permitting him to invite quotes on the new 2004-ton truck. His plan is to ask that the quote be in by Friday, October 31, 2003, 3:00 p.m., E.S.T., at the Fulton County Highway Department. The award will be made at the Commissioners’ Meeting Monday, November 3rd, at 9:30 a.m., E.S.T. This was thoroughly discussed. Cum Bridge Funds will be the source of revenue for the truck. Scott reminded the Board that November 7th, 10 a.m., is the date and time for County Supplies, fuel for the Highway & Sheriff’s Department, Aggregate, etc. The Underground Transmission Ordinance will be on the Agenda for the Commissioners Meeting, December 1, 2003. Sheriff’s Department: Sheriff Roy Calvert reported on the work being done in cleaning the roadsides using the inmates. He stated he has received positive feedback from the people. Sheriff Roy having provided a copy of the Health Professionals, LTD and Fulton County Jail Agreement for the Board; also, Sheriff Roy said Attorney Heller has reviewed this Agreement from the legal standpoint and gave his approval. This was discussed. Leslie Walters made a motion that the County enters into an agreement for the provision of healthcare services at the Fulton County Jail with Health Professionals, Services and gives Sheriff Roy Calvert the authority to sign this agreement. Roger Rose seconded this motion. Motion passed 3-0. Sheriff reported that the pipes are being wrapped with insulation. Sheriff also reported on the medical bills and a shortage of $1,384.34 to cover the water bill. This is just for information. The claims were reviewed. County Clerk: Clerk Karen Miller passed out copies of Resolution #102003; also, information on the Help America Vote Act of 2002(HAVA) and Polling Places Checklist, which she explained. Resolution #102003 BE IT RESOLVED AND CERTIFIED BY THE FULTON COUNTY BOARD OF COMMISSIONERS AND FULTON COUNTY COUNCIL: SECTION 1. Subject to the availability of the Title III requirement monies to the county under the Help America Vote Act 2002 no later than October 1, 2004, the county will make all permanent and temporary improvements to each polling place not later than October 1, 2004 to comply with the polling place accessibility standards set forth in Indiana Code 3-11-8, and to the extent possible, make any additional improvements identified in the May 2004 HAVA polling place survey that are not specifically required by state or federal law. SECTION 2. The County will submit a report to the Indiana Election Division not later than December 31, 2004 (or no later than December 31,2005 for reimbursement approved after 2003). The report under this SECTION must list the polling place accessibility problems identified in the May 2004 survey of polling places and indicate whether these problems have been resolved by temporary or permanent improvements, or whether the polling place has been relocated to an accessible facility. If the report indicates that the problems have not yet been resolved, the report must indicate how the County will resolve the problem not later than March 3, 2006. The County agrees to submit any additional report required by the Indiana Election Division until the County reports that the polling place accessibility requirements identified in the May 2004 survey have been resolved. The report must be certified as accurate by majority vote of the county election board, following review and opportunity for written comments to be added to the report by the local advisory council as described in SECTION 5 of the Resolution. SECTION 3. The County acknowledges that the Secretary of State and Co-Directors of the Indiana Election Division may extend the October 1, 2004 deadline until March 31, 2006, for a specific polling place, if it is impossible or impractical for the County to ensure the polling place’s compliance by October 1, 2004. SECTION 4. As of December 31, 2005, each polling place will contain at least one (1) voting system To permit a voter who is blind or visually impaired to vote privately and independently. SECTION 5. No later than December 31, 2003, the county legislative body will adopt an ordinance to establish a local advisory council comprised of representatives of the disabilities community and elderly voters to provide assistance to the county in choosing polling places. The council may include any number of members, but must include at least two (2) representatives of the disabilities communities or elderly voters. The county executive shall appoint the members, and shall encourage county residents with a variety of backgrounds, partisan affiliations, and perspectives to participate. If the county residents are not available to serve on the council, the county executive may partner with the Governor’s Planning Council on Disabilities to carry out the functions of the council. SECTION 6. The County fiscal body pledges that section 101 funds received by the County will be used to pay any outstanding obligations incurred by the County for the voting system purchase subject to the reimbursement. SECTION 7. The County fiscal body pledges that if the obligations incurred by the County to obtain this voting system have been paid in full or in part as of this date, that the remaining Section 101 funds will be used to improve the administration of elections for federal office in the County. SECTION 8. No later than thirty (30) days after adoption of this Resolution, the County will establish a separate non-reverting account in which all Section 101 funds will be deposited. SECTION 9. The County agrees to refund to the State of Indiana no later than May 1, 2006 an amount equal to the Section 101 funds received by the County if the Secretary of State of Indiana and the Co-Directors of the Indiana Election Division determine on March 1, 2006 that the County has not (1) provided at least one (1) voting system in each polling place of the county not later than December 31, 2005 to permit a voter who is blind or visually impaired to vote privately and independently in accordance with Public Law 209-2003; or (2) honored one or more of the certifications made by the County in this Resolution regarding polling place accessibility or the permitted uses of these funds. CERTIFIED, THIS ______ DAY OF ________________, 2003. Fulton County Commissioners Fulton County Council _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ _____________________________ Attest this ____ day of ______________, 2003 _____________________________________ Denise J. Bonnell, Fulton County Auditor This was discussed and Attorney Heller will review this resolution. Karen thanked the Commissioners. Note: this Resolution #102003 was read, passed by the Board and signed later at this meeting. County Assessor: County Assessor, Sandy Owen informed the Board that according to the County Policy purchases for Capital Outlay costing over one hundred dollars must have the Commissioners’ approval and she needs a faster printer. Sandy explains her work and the use of the printer. She has investigated and can purchase a business inkjet printer, the cost being $200.00. She asks the Commissioners’ permission to purchase two, one for herself and the other for Kim. This was discussed. Rich ask if she had this money in her budget and she stated, yes. She further explained it was not in Capital Outlay but could be moved into that account. This was discussed. The consensus of the Commissioners was to approve Sandy’s request for the purchase of the two printers. Sandy thanked the Board. Maintenance: Custodian Joe Morrow said he would like to know the Board’s decision on the snow blade for the truck. Rich stated the Board had left that up to him as to which bracket was the best. Joe said he had talked with one of the highway guys, who said they were thinking about getting a new snow blade; also, Gentry has never gotten back with him regarding the fellow that was going to try and put the blade on or whatever he could do. This was discussed. Joe said he would like to go with getting the new bracket put on the truck at a cost of $1019.72, put on with the old bracket tracings. Joe stated regarding the heating and cooling, he talked to Rex, the new owner of the company “Controls Solutions”. Joe said, Rex had no idea of this problem. Joe gave him the names and all involved. Joe stated the reason they have not come/called back; no longer are they a Honeywell Representative. Joe further explained that Herman & Getz is the Honeywell Representative and they will send a guy down to read the computer. Joe said Herman & Getz does the work at the jail. Herman & Getz charge $66.00/hour, Joe stated. This was thoroughly discussed. It was noted that through “Spike” this problem should have be taken care of by him as the “Project Manager”. It has never worked properly. The Board asks Joe to contact Spike with his information. Joe said he would. The consensus of the Board was to talk with Attorney Heller for his advice. Joe said the automatic closures on the outside doors do not work. They shut but do not stay shut. He will get estimates to get them fixed and this he explained. This was discussed. Joe stated that the Panic Buttons are not in operation. This he explained and said he is still working on it. This was discussed further. It was noted that a memo should be sent to all offices that the Panic Buttons are not working. The Board took a short recess. Roger Rose left due to his eye injury. There was a short discussion on the WTH Licenses. The decision was to put it on the Agenda for the Commissioners’ Meeting, November 3, 2003. Emergency 911: Steve Reese stated he needed to discuss the 911 System. Steve said the system is obsolete, both from the hardware and software standpoint. The current software used is supported by Sprint and they will no longer be supporting it, soon. He provided copies of ERS Price List that he explained. This was discussed. The Quote for ERS is $59,671.00 and Sprint’s is $61,859.46. Steve continued to explain the costs and the operation. Steve said the Communication Board met on October 8th and voted to accept the proposal of ERS, Emergency Radio Service, with CML for several different reasons, which he explained. Steve said the Board asked him to bring this before the Commissioners and inform them, which he did. The total project is $59,671.00. He further stated that the three year Maintenance Agreement would be, $3200.00 for the first year, $6400.00 for the second year and $6700.00 for the third year. He continued to inform the Commissioners as to the quotes and answered their questions explaining this is an entire new system. There was a thorough discussion as to the need for the first year costs on the Maintenance Agreement. Leslie Walters made a motion to accept and follow the recommendation of the Communications Board to accept the quotation of ERS in the amount of $69,671.00. Richard Powell seconded this motion. Motion passed 2-0. Commissioners’ Minutes: The Board reviewed the minutes of their October 6, 2003, Meeting. Leslie Walters made a motion to accept the October 6, 2003 Minutes as presented. Richard Powell seconded this motion. Motion passed 2-0. Holidays for 2004: The Board reviewed the list of designated Holidays for 2004. Holidays for 2004 New Year’s Day Thursday January 1, 2004 Martin Luther King, Jr. Day Monday January 19, 2004 President’s Day Monday February 16, 2004 Primary Election Day Tuesday May 4, 2004 Memorial Day Monday May 31, 2004 Independence Day Monday July 5, 2004 Labor Day Monday September 6, 2004 Election Day Tuesday November 2, 2004 Veteran’s Day Thursday November 11, 2004 Thanksgiving Day Thursday November 25, 2004 Friday November 26, 2004 Christmas Eve Thursday December 23, 2004 Christmas Holiday Friday December 24, 2004 **For reference only: News Year’s Day 2005 will be observed on Monday, January 3, 2005. Dated this 20th Day of October, 2003. Approved this 20th Day of October, 2003. FULTON COUNTY BOARD OF COMMISSIONERS ____________________ Richard A. Powell ____________________ Roger D. Rose ____________________ Leslie R, Walters Attest: ____________________ Fulton County Auditor Leslie Walters made a motion to adopt as printed the Holidays for 2004. Richard Powell seconded this motion. Motion passed 2-0. The Board signed the designated Holidays for 2004. Resolution #102003: Attorney Greg Heller now present reviewed Resolution #102003, stating it is necessary for reimbursement and suggested the Board sign the Resolution. Richard Powell read Resolution #102003. Following the reading Leslie Walters made a motion to pass Resolution #102003 for HAVA. Richard Powell seconded this motion. Motion passed 2-0. The Board signed Resolution #102003. Transfer Request: Auditor From #0101-002-1000-11 Deputy Auditor $2,000.00 #0101-002-1000-15 1st Deputy Auditor $1,000.00 To #0101-002-1000-19 Extra Help $3,000.00 County Assessor: From #0101-008-3000-60 Maintenance $ 300.00 To #0101-008-3000-20 Phone $ 300.00 From #0105-213-3000-15 Land Valuation $1,500.00 To #0105-213-3000-32 Schooling $1,500.00 Superior Court: From #0101-201-1000-33 Witness Fees $ 500.00 To #0101-201-3000-20 Telephone Fax $ 500.00 Treasurer: From #0101-003-3000-60 Maintenance Equipment $1,185.30 To #0101-003-2000-11 Printed Tax Statements $1,185.30 Probation Department: From #0503-248-3000-25 Mileage $ 500.00 #0503-248-3000-26 Travel $ 600.00 To #0503-248-3000-40 Schooling $ 1,100.00 Highway Department: From #0702-533-3000-31 Liability & Casualty Insurance $2,872.48 To #0702-533-3000-52 Repair trucks & tractors $2,872.48 Aviation: From #2102-206-3000-50 Utilities $ 200.00 To #2102-206-3000-20 Telephone $ 200.00 The above Transfer Requests were approved and signed. Payroll and Claims: All Claims and the Payroll were reviewed and signed for payment. New Business: Auditor Denise informed the Board that at the Commissioners’ Tax Sale on Wednesday, a property in Kewanna, (formally Evelyn Foust, Lots #66 & #67) which the minimum bid was to be $2,000.00, and which was advertised $2,000.00; the Tax Company accidentally sold it for $200.00 because all the others were $200.00. Denise stated that leaves two options. 1) The Commissioners can say it is ok to sell it for $200.00 and nothing changes or 2) It can be declared an invalid sale and write the gentleman a letter telling him it was an invalid sale. He can either pay the $1800.00 difference if he still wants it or it is an invalid sale and goes on the next Commissioners Tax Sale. This was discussed. Leslie Walters made a motion that parcel #012-06008-00; Lots #66 & #67 Toners Addition to the Town of Kewanna was an invalid sale, from the Commissioners’ Sale for $200.00. Richard Powell seconded this motion. Motion passed 2-0. Monthly Report: Inspector Mike Early presented his Weights And Measures Monthly Report. The Board reviewed this. This concluded the business transacted. Leslie Walters made a motion to recess. Richard Powell seconded this motion. Motion passed 2-0. Recessed at 8:55 p.m. FULTON COUNTY BOARD OF COMMISSIONERS _____________________________ Richard A. Powell, President _____________________________ Roger D. Rose, Vice-President _____________________________ Leslie R. Walters, Member Attest: ________________________________ Denise J. 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