╨╧рб▒с>■  Z\■   Y                                                                                                                                                                                                                                                                                                                                                                                                                                                ье┴Y ┐4ZbjbjєWєW &АС=С=4V      ]╨╨╨╨╨ ▄D╨╢<<<<<<<<фцццццц$╒Ї╔Ъ <<<<< ь<<<ььь<.<<м8^r^<фь└ьмм< `сТТ├╨╨jВмFULTON COUNTY COMMISSIONERS MEETING October 6, 2003, 9:05 A.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 9:05 a.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, Attorney Greg Heller, Auditor Denise J. Bonnell and Jean Cloud. Highway Department: Superintendent Scott Tilden presented the following Permits for Board approval. Permit #12-85, Permittee, Donald W. Kline, 7338W 700N, Culver, IN and Permit #6-22, Permittee, Verizon, Lafayette, IN. Scott read both permits giving a description of the proposed work; also, recommended both permits for the BoardТs approval. Roger Rose made a motion that the Board approves Permit #12-85 for Donald Kline and Permit #6-22 for Verizon as recommended by the County Highway Superintendent. Leslie Walters seconded this motion. Motion passed 3-0. The Board signed these Permits. Scott had prepared a УRequest for Proposals for Construction Engineering ServicesФ and presented a copy to the Commissioners. Scott stated this is in regard to Bridge #2 at Leiters Ford. He asked that the Commissioners review their copies and be prepared to sign the Proposal at their next meeting, October 20th. Scott will then send the Proposals on October 21st., to be returned on before 3:00 p.m., November 17, 2003. Scott stated that the proposal states the County will make their selection of the Consultant on or about December 1, 2003. He explained to the Board his procedure in preparing this proposal. This was discussed and Scott said it was in the right time frame to be accomplished. This will be on the Agenda October 20, 2003. Scott informed the Board regarding the Ordinance for Underground Transmission Devices; that he had contacted five surrounding counties, of which, three had ordinances and two did not. He obtained copies from the three counties, Kosciusko, Marshall and Cass and presented copies of these to the Board. This was discussed and Scott said his thought was to be prepared, if any changes are to be made, have the new ordinance be effective at the beginning of the New Year. Scott gave a short preview of what each of these Counties required. This will be discussed again at the next meeting, October 20th 2003. Scott said he had contacted Tom Stoffl with DLZ, regarding Nyona Lake, Bridge #93. Scott said he would like one more meeting at this bridge and asked the Board about meeting Friday the 10th at 9:00 a.m. This was agreed on and Scott said he would confirm this date and time and get back to the Commissioners. This meeting will include the Contractor, Laporte Construction, DLZ, and possibly Sam Edging with INDOT. This will be published in the newspaper. Scott informed the Board he would be attending the Association of Indiana Counties Conference, Wednesday and Thursday of this week. Scott said he had previously discussed with the Board about purchasing a truck from the Cum Bridge Fund with their approval. He again reviewed his thoughts and the consensus of the Board was they were in agreement with Scott; therefore, he would like to have the Commissioners present with him at the Council Meeting on October 21st 2003. This was discussed and the Commissioners were in agreement. Scott brought the Board up-to-date on the Highway work. The Fortna Addition is completed with the exception of patching the utilities cuts. The claims were discussed. The roadside mowing was discussed and Scott explained his handling of this project. SheriffsТ Department: Sheriff Roy Calvert presented his Monthly Report. This was reviewed and discussed with the Board. Sheriff Roy said he wanted to further discuss the Healthcare Providers that had presented their program to the Council. Roy reiterated what they had to offer and also, what was presented to the Council at their September Meeting. Roy said using this program the cost for 50 prisoners would be $52,246.00 flat rate per year; any number over 50 would be $2.10 per day in addition and anything under 50 they will deduct that on the next monthly billing. Roy told of all that is provided by these providers. Roy said he had talked with the Commissioners individually and would like to see this started and he explained further on the cost and payment of it. Sheriff said he had the approval of the Council by concensus and would also like the same from the Commissioners. This was discussed. The sheriff informed the Commissioners that the last few prisoners needing medical care he has taken to the Winamac Hospital and he told of his experience there, plus the saving in costs. This was discussed further. Sheriff stated it would take thirty-days to get this Health Care Program started. The consensus of the Commissioners was to for the Sheriff to proceed with the Health Care Plan and they will sign the papers at the next CommissionersТ Meeting, October 20th, 2003. Roy will provide the Board with the names of the other companies that he has requested proposals from, and gotten no response, since this is an expense that is bid for by the County. Sheriff said they are still trying to take work crews out again this fall and asked if there were any objections from the Board. The Board said they would support it. This was discussed. The Board reviewed and discussed the claims. Public Hearing-Building Ordinance October 6, 2003, 10:00 a.m. President Rich Powell called this Hearing to order at 10:08 a.m. Present for the hearing, Building Inspector, Gary Madlem and property owner, Sue Fair. October 6th was the deadline to determine what steps would be taken next as the building is considered unsafe. Inspector Madlem said he had looked at the building and it was coming down slowly. The upstairs is almost totally down and the downstairs is partially gone. Gary said the Board would have to determine the length of time for the demolition of the УapartmentФ type house; also, the other house. Attorney Heller discussed with Gary and Sue Fair exactly what needed to be done. This was discussed with the Board. Gary had pictures of the property from November 2000. The Board asked Gary about the house. He explained this to the Board. Attorney Heller and the Board asked Sue Fair directly what she had to say. She told of the work and when asked stated she had no insurance on the buildings. This was discussed. The consensus of the Board was to see some significant results in 90 days; such as, УapartmentФ type building should be down to the one wall and the roof, siding and windows on the house must all be done by the first meeting in January 2004. Attorney Heller said if this is not complied with, the Board could make sure that it is complied with by having it done and a lien placed against the property or some other way to recoup the expense from Sue Fair. This will be on the agenda for the first CommissionersТ Meeting in January 2004. There being no more questions from Sue Fair or the audience; Roger Rose made a motion to close the Hearing. Leslie Walters seconded this motion. Motion passed 3-0. Hearing Closed. There was a short recess at this time. The meeting was called back to order. Roads-River Run Estates: Property owners Richard and Karen Stanton asked who is responsible for their road УKent DriveФ; that is, who maintains it, who is liable should someone be injured? Mrs. Stanton presented a copy of the УPlat Notes & Restrictive Covenants for River Run EstatesФ. She reported of Уchuck holesФ and the seriousness involved. Hwy Superintendent Scott, in attendance, stated none of the roads out there have been taken into the CountyТs Road System. Scott stated the roads were not brought up, to the standards required by the County, to be able to take them into their inventory. When asked, who was the developer, Mrs. Stanton replied, Thomas Buskirk, he is deceased. Ms. Stanton said that an Attorney was contacted and a letter sent to Pat Buskirk and her attorney sent a letter back to their Attorney stating Pat Buskirk was not liable. Mrs. Stanton stated that is why they are here, is this something to do/not to do with the County? They are interested in their road УKent DriveФ. This was discussed among the landowners, Board, and Attorney Heller. Attorney Heller said since it is not in the УCountyТs Road System then the County is not liable for whatever happens on that road. The County is not involved at this time. Signing of the road was discussed especially for the purpose of 911. Scott said he could help for that purpose, with the permission of this Board. Township Assessing Fees: Township Assessor, Walt Talbott stated he had some assessing bills he would like to have paid. He stated he had put in some claims and they were returned. He went to the Council and they informed him he was to go to the Commissioners. Walt said, he had printed out some Indiana Codes. Rich asked him what bills he was wanting paid. Walt referred to the fourth page of the Codes and read. Rich informed Walt that Sandy Owens, County Assessors supplies the forms. Sandy said she supplied the forms, but two years ago some of the townships said they wanted to go on a computer program. They purchased the computers and the programs out of their tipping fees. Sandy said she supplies them the forms as well as the plain paper. Sandy said, Mr. Talbott had asked for copies of different things and he was given the privilege to use the CountyТs copier. Sandy said she feels her office has fulfilled everything. Rich informed Walt the Codes do not mean the County will write you a check, but that you will be supplied, with the supplies needed. Rich said that is exactly what is being done. Rich read, the Code states, all supplies necessary for the Annual Assessment of Personal PropertyФ. Sandy stated in the Council, Gary Sriver mentioned the УTipping FeesФ were to be used to offset the Township costs when the County has not had money available for; and, that is how some of the computers were purchased, as well as, mileage, etc. This was discussed. Walt began itemizing the claim he was asking to be paid and explained the use. This was discussed fully. Attorney Greg Heller answered questions for Mr. Talbott, which Mr. Talbott said, he understood Attorney Heller. Walt said on January 7th, 8th and 9th they attended training in Huntington and spent two nights there. They did not get paid for their lodging. This was discussed and explained that Mr. Talbott was paid, just what he was to receive, $200.00 plus his mileage to and from. In concluding Mr. Talbott was reminded that they could only pay for what has been budgeted. Subordination of Deferred Payment Loan And Forgivable Loan Ц Carl L & Joyce A Miller First Federal Savings Bank: Auditor Denise Bonnell presented the Commissioners correspondence received regarding the above noted real estate to refinance their mortgage, including subordination for both the Forgivable Loan and the Deferred Payment Loan for the CommissionersТ signatures. This Denise explained and after a review by Attorney Heller, the documents were signed. Auditor Denise excused herself from this meeting at 11:45 a.m. Jean Cloud took over for her for the remainder of this meeting. Planning Commission: Director Casi Cramer stated she had been asked when the WTH Think Map Program would be installed. Casi stated Rob Bryant was in her office and she asked him. He stated they were just waiting for an ok from the Board of Commissioners on the distribution of the ten licenses; because the contract was signed to included 10 licenses and with the stipulation additional licenses are $500.00 a piece. Basically the AssessorsТ offices, County and Rochester Assessors have 3 of the licenses currently; therefore, there are not enough licenses purchased. She said the Board would have to say who gets the others. Casi showed the Board a list of licenses needed, as follows: Auditor wants 4, (herself, Vicky & Allison & one on a public terminal at the counter; Sandy wants one on a laptop to be taken out and the discussion continued. Casi stated she had talked with Rob Bryant and if the County needs more and would buy them before the first of the year, the price for 10 licenses would be $3,000.00/$300.00 each. Casi stated her office purchased her own 3 licenses. This was discussed. The Commissioners will look into the needs; this will be on the Agenda for their Meeting October 20, 2003, Additional License for Think Map. Animal Control Warden: Warden Gene Baker said he wants to know what is expected of him, his duties, and guidelines. Gene asked the Board if he was to investigate this or will the Board? This was discussed. Attorney Heller suggested keeping it simple. Gene stated you do not have to be a veterinarian to euthanize; but you do have to be certified for the drugs and equipment. This was discussed; also, to look at the services Dr. McKee and Gene are now doing in reference to animal control. Roger said he would talk with Dr. McKee. Maintenance: Custodian Joe Morrow stated the meeting on the Heating and Cooling System did not happen. Joe said he talked with Dave that works for Dodd and he feels the problem is that something is not hooked up right. Joe said he called Dan Cook with Control Systems and he did not return the call. Joe said he had another problem. Joe contacted Jim Freeman and he agreed to be here Wednesday the 10th to hook up and program the panic button, make sure they are working, bring back our radios; that is supposed to be programmed into the 911 System over to the Jail. This is all to be done Wednesday. Joe said he had the new door put in; also, one-half of the painting is done at the courthouse and he should finish next week. Joe said regarding the wiring harness and bracket for the snowplow, they will not fit the new truck. Joe said he talked with Ken Gentry who told him he had someone who could adapt/modify the bracket to fit the new truck. Joe continued to inform the Board of the problem and recommended instead of trying to adapt the old to go with a new undercarriage, the cost would be $1189.72 minus $150.00 for the old bracket, that is installed, from a Western dealer in Winamac. The consensus was for Joe to talk with Gentry about this before making a decision. Joe said, a new snow blade, undercarriage everything and installed is $3,217.00. There was further discussion. Joe said he has a good snow blower but it needs a new housing. This was discussed. Joe said he would get prices for a new housing. The consensus was for Joe to proceed and check it out. Joe said he is putting an awning, about 6-8 inches on the back door, so it will not rust out. The Board was in agreement with this. Roger Rose made a motion to recess for lunch. Leslie Walters seconded this motion. Motion passed 3-0. Recessed at 12:30 p.m. Rich called the Meeting back to order at 2:05 p.m. Communication Consulting Services, Inc.: Consultant Steve J. Kasper with Communication Consulting Services, Inc. had been here back in March and made an audit of the telephone bills. He stopped by, once again, to see if the Board had changed their minds. Steve stated that Ron Thompson at Woodlawn Hospital, 224-1177, would be glad to share with the Board the result in their savings with this service. Steve stated his working with Rochester Telephone Company on the changes that were made at Woodlawn, which were many, one being their long distance carrier, went very well. They did a super job. He left their brochure and briefly went through their services again. The consensus of the Commissioners was to talk with Ron Thompson and consider this again. Steve left a copy of their Contract Agreement with Attorney Heller to review. CommissionersТ Minutes: The Board reviewed the minutes of their September 5, 2003, Meeting. Leslies Walters made a motion to accept the September 15, 2003 Minutes as presented. Roger Rose seconded this motion. Motion passed 3-0. Christmas Party: The Board discussed the date for the County Christmas Party; that being, Thursday, December 11, 2003 at 12:00 Noon, Probation Department will be the host; this was agreeable with the Board. Excess Computer Equipment: Treasurer Judy Reed has four PCТs Ц Windows 95 Ц Keyboards, Monitors; 6 VT Terminals, these were purchased in 1982-83 {they are worthless}, all excess equipment and she asked the Board what should she do with it? Judy further stated that Clerk Karen Miller thought she could use one/two of the PCТs. Judy said all this she took to the storage room last week. The consensus of the Commissioners was they could be used here internally by any of the offices, that need/could use them. Following further discussion, Judy Reed will send a Memo to all the Offices of what she has available; and then give the Commissioners a list of what she has left. Judy Reed said the CASA Organization is having a Port-A-Pit Fund Raiser on Saturday June 26, 2004. They are asking permission from the Commissioners to use the Courthouse Parking Lot? The Board gave their permission for this Fund Raiser. Resolution #010603- ClerkТs Office: Clerk Karen Miller, left this resolution to be signed by the Board. Attorney Heller was looking this over, as he had not previously seen it. This was discussed and felt it should be put on the Agenda for the Commissioners Meeting October 20, 2003. Additional Request: Highway Department: #0702-533-2000-21 Gas, Oil and Lube $15,000.00 #0702-533-4000-21 Trucks/New Equipment $20,785.00 Health Department: #0803-000-1000-10 Tobacco Grant Coordinator $ 6,370.68 #0803-000-1000-12 Social Security Benefits $ 1,796.82 #0803-000-2000-10 Office Supplies $ 500.00 #0803-000-2000-11 Promotional Materials $ 1,000.00 #0803-000-3000-10 Contracts/Proposals $11,320.00 #0803-000-3000-11 Postage $ 175.00 #0803-000-3000-12 Copying/Printing $ 175.00 #0803-000-3000-23 Mileage $ 500.00 #0803-000-4000-10 Computer/Equipment $ 62.50 #0803-000-3000-15 Rental on Office Space $ 600.00 The above Additional Requests were approved and signed. Transfer Request: E-911: From#1156-241-3000-21 Sprint E-911 Contract $ 2,500.00 To #1156-241-1000-17 Extra :Help $ 2,500.00 Emergency Management: From#0101-361-3000-40 Insurance $ 400.00 To #0101-361-3000-50 Utilities $ 400.00 Highway Department: From#0790-196-3000-18 Bridge #18 $10,000.00 To #0790-196-3000-95 Miscellaneous Highway $10,000.00 Health Department: From#0801-197-1000-71 Social Security $ 950.12 #0801-197-1000-72 Perf $ 1,498.80 #0801-197-1000-81 Health Board Members $ 913.00 To #0801-197-1000-73 Health Insurance $ 3,361.92 The above Transfer Requests were approved and signed. Payroll and Claims: All claims and the Payroll were reviewed and signed for payment. New Business: The Board discussed Christmas 2004, which falls on a Saturday. Their consensus was to tentatively set Thursday, December 23rd and Friday, December 24th with Christmas on Saturday 25th 2004. News YearsТ Holiday will be Monday, January 3, 2005. Roger reported to the Board he received a very positive comment from a LaPorte Politician who stopped Saturday at the FarmersТ Market. His comment was Уthe Wheels of Government in Fulton County really work well compared to other places he has seenФ. Roger said he stated everyone was very accommodating in the County Office Building. The Board set a new date for the visits/assessments of each OfficeТs need. Following a discussion the decision was October 27th at 9:00 a.m. This needs to be УadvertisedФ. The Animal Control situation was discussed and the decision was to set a date for a УSpecial MeetingФ to include Warden Gene Baker, Dr. McKee and the Commissioners. Roger will contact Dr. McKee for a couple dates, possibly in November and report back. Leslie stated the Hazardous Waste and Communication Board have had a problem getting together with Pat Likens of INDOT, because of vacations. This was discussed, as Leslie will not be present at this Meeting of the Communication Board. Wednesday, October 8th Rich and Leslie will switch tentatively; Rich will cover Wednesday, October 22nd. Old Business: Rich reported receiving word from H J Umbaugh regarding the Hospital Bonds, the rate being 3.9168% Fixed, a Savings of $180,724.99. The Annual Mental Health Dinner will be October 27, 2003. Leslie Walters stated he and his wife were going to attend. Attorney Greg Heller informed the Board that the County would need two appraisals for the purchase of land, for an amount up to $25,000.00; also, a Resolution by the Council before appraisals are obtained. Leslie will contact several individuals for a cost of the appraisal. Attorney Heller reported to the Board of his progress on the Mt. Zion situation. The type of road involved. Regarding the CitizensТ Cemetery there is a need for additional funds. The Board discussed this and their decision by consent was to approve $3500.00. The Weights and Measures Monthly Report presented by Inspector Mike Early was received and reviewed by the Board. The City & County VSOТs Monthly Report presented by Service Officer Richard Bair was received and reviewed by the Board. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. Recessed at 3:25 p.m. FULTON COUNTY BOARD OF COMMISSIONERS _______________________________ Richard A. Powell, President _______________________________ Roger D. Rose, Vice-President _______________________________ Leslie R. Walters, Member Attest: _______________________________ Denise J. 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