ࡱ> lnk7 {bjbjUU &7|7|wlppppppp DLLLLLLLLBDDDDDD$y hpLLLLLhxppLL}xxxLpLpL 8xLBxx pp L@ ,cJjDb  0 =x= x0|ppppFULTON COUNTY COMMISSIONERS MEETING June 21, 2004, 6:00 P.M., E.S.T., in the Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this Meeting to Order at 6:02 p.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters; also, County Auditor Denise J. Bonnell. Attorney Greg Heller was absent. Highway Department: Superintendent Scott Tilden presented Permit #06-108 and Permit #06-109 both from the Fulton County REMC. Scott described both permits, the location of the work and the need for each one. Scott stated he had no problems with Permit #06-108 and Permit #06-109 both for Fulton County REMC. Roger Rose made a motion to approve Permit #06-108 and Permit #06-109 for the Fulton County REMC as recommended by the Highway Superintendent. Leslie Walters seconded this motion. Motion passed 3-0. The Commissioners signed these Permits. Scott presented information on Bridge #2 regarding the Pre-Construction Conference, on Thursday June 24th, 2004 at 9:30 a.m. Bill Hawkins from Seico will be the chairman of this meeting. Present for this conference with the contractor will be utility representatives, representatives with INDOT along with representatives of the county. Scott reported that the Countys10% match of the money $94,768.57 has been sent; therefore there should be no delay in the Notice to Proceed for this project. There was a discussion on the Mussel Survey. Scott explained and stated this will be done as soon as the river goes down. Scott explained that he had submitted two LPA Claim Vouchers to INDOT for reimbursement of construction inspection on Bridge #118 on County Road 100 N the total for the two $86,392.09. Scott explained this is an 80% reimbursement from the 100% the County paid. Also, Scott will be sending in a Claim voucher for Bridge #93 at Nyona Lake for reimbursement of construction inspection in the amount of $90,894.47. Scott stated these reimbursements would go back into the Bridge Fund. Scott said American Consulting did the Phase II Bridge Inspection for the county. Scott said he reviewed the draft and submitted changes that he felt should be changed, along with his comments. Scott stated this is now ready for INDOTs approval, as they are the ones that approve the bridge inspections. Scott also explained this to the Board. Scott reported that he had the Fracture Critical Inspection Report for the two truss bridges in the county. He explained this inspection to the Board and stated everything was fine; also, Scott feels they did a very good job on these inspections. Scott stated he wanted to talk about Bridge #88, at Mt. Zion stating he had received both good and bad news. The bad news was the committee that reviews the FA-3 that we had submitted turned down the application for funding, at this time. Scott went on to explain that every year IDOT submits to the Federal Highway a list of bridges that are eligible for replacement and rehab. Scott said to be eligible for replacement the sufficiency rating has to be 50 or below, functionally obsolete or functionally deficient. Scott continued to explain the last updated list was in March, at that time the old rating was 80. Scott stated he is in the process to get this changed, as it is a year behind. He continued to explain this to the Board. The good news Scott stated, he was promised from two members that the project would be approved once the correct numbers are reviewed. This discussion continued. Scott reported that as of today the first round of mowing is complete, which he detailed. Rich said he had a concern, as he had received a telephone call from people regarding the gravel road 300 W, Tams hog operation. The Freds said the dust is terrible there. Rich asked Scott if they could look at something else. Scott reported that calcium chloride has been spread in front of all the residents that live on that road; all, the residences have been treated a fair share. Scott explained; stating there should not be anybody getting dusted out real bad especially with all the rains we have had. This was discussed. Scott explained that limestone is a little dustier than gravel; he continued to explain this. Rich stated the Freds said the semi-traffic has been tremendous on that road now, as it has really picked up. Scott said about the only thing they could do would be treat the whole road with calcium chloride, as they have treated all the normal places in front of everybodys houses, but they are probably talking about in between the houses. The comment was made that this is hard to believe, since this road has been improved since the hog operation has come in. This was discussed, as well as, the treatment of the road. Scott said he would talk with Fred and see; just exactly what is his problem. Scott said the calcium chloride put down every year, which is usually sufficient; every year it is put down which Scott stated this is the sixth season it has better residual. He explained stating there are a lot of products out there; however, calcium chloride is the best he has found. Scott said he has not had any other calls on dust, especially with the rainy season. Roger informed Scott that he had received a request to look at an intersection in his neighborhood, 550 N & 200 E its a 2-way intersection off of old US 31. This was discussed as the lady that lives there felt it should be a 4-way stop. Scott said he and Sheriff Calvert would go out and investigate this situation. Rich said there was a concern about an area south on old US 31 400 there is a gravel road there. Scott stated there is two gravel roads there; as the discussion continued it was noted its the road where McMillens built a new house. Rich said, the people said it needed gravel or something. Scott is familiar with the location and will check this out. Rich read the following Resolution #062104. Resolution #062104 WHEREAS, the Fulton County Commissioners have accepted quotes for the purchase of (3) Dump Trucks as listed on Exhibit A, and they were approved; WHEREAS, the purchase of said equipment will be assigned to Indiana Lawrence Bank and is in the best interest of the Fulton County Highway Department; and, WHEREAS, the borrowing entitys name shall be listed as FULTON COUNTY GOVERNMENT; WHEREAS, the Fulton County Commissioners have examined the proposed loan agreement between the Fulton County Commissioners and Indiana Lawrence Bank presented in this meeting; BE IT RESOLVED, that the equipment listed in Exhibit A are hereby assigned to Indiana Lawrence Bank and the proposed Loan to Indiana Lawrence Bank for the equipment specified in Exhibit A, provides for a fair and reasonable purchase for the use of such equipment by the Fulton County Highway Department, and the execution of said Loan is necessary and wise. BE IT RESOLVED, that the execution by the Fulton County Commissioner President, Richard A. Powell and delivery to Indiana Lawrence Bank of the Loan in the form presented to this meeting including any and all loan supplements thereto with respect to the purchase of the equipment authorized by this Board, are hereby authorized and approved, together with such changes in such Loan or loan supplements as may be approved as necessary or appropriate by the Fulton County Commissioners in order to carry out the transactions authorized hereby, with the execution of the Loan or loan supplements to constitute conclusive evidence of any such approval. BE IT FURTHER RESOLVED, that the Fulton County Commissioner President, Richard A. Powell is authorized and directed to initial and date a copy of the Loan together with the loan supplement thereto and to place the same in the minute book immediately following the minutes of this meeting, and said Loan, together with any loan supplement thereto is made a part of this resolution as fully as if the same were set forth herein. BE IT FURTHER RESOLVED, that Fulton County Commissioners President, Richard A. Powell is hereby authorized and directed to execute the aforesaid Loan together with any loan supplement thereto on behalf of the Fulton County Commissioners together with any other documents required thereunder, including but not limited to Certificates of Acceptance, affidavits on behalf of the Fulton County Commissioners, Uniform Commercial Code financing statements and Internal Revenue Service Forms 8038GC or 8038G. ALL OF WHICH IS RESOLVED this 21st day of June, 2004. Fulton County Commissioners ________________________ Richard A. Powell, President ________________________ Roger D. Rose, Vice President ________________________ Leslie R. Walters, Member ATTEST: ___________________________ Denise J. Bonnell Fulton County Auditor Rich stated this Resolution is for the financing of three dump trucks for the County Highway for a total amount of $202,386.00 at an interest rate of 2.58% fixed for two years with Indiana Lawrence Bank of Rochester, Indiana. Roger Rose made a motion to adopt Resolution #062104. Leslie Walters seconded this motion. Motion passed 3-0. The Board of Commissioners signed Resolution #062104. Sheriffs Department: Sheriff Roy Calvert gave a report complied by the Jailer, which the Sheriff stated he was to pass on to the Board to review. The Sheriff said this contains specific details about the jail that the Board had requested they be kept informed about. The Sheriff read a brief summary. The Sheriff said he is asking for a transfer of funds, which he explained, in the amount of $5,000.00. The consensus was this being a transfer that would not be a problem. The Sheriff asked if there were any questions on the claims that were presented. The Sheriff reported an accident with the truck used by the Gene Baker, Animal Warden. Sheriff Calvert stated Gene is home wearing a neck brace and has some problems with his shoulder and he is not able to return to work. The insurance adjuster has been here and looked at the vehicle. The Sheriff stated they are doing without a truck, at the present, just paying a guy for his fuel but they need a solution to that soon. There was a discussion as possibly replacing the truck with a used vehicle as was done before. The discussion continued. Smoke Free Dining Ordinance: Rich said there were a number of people in the audience and asked if they were here for the smoke free ordinance as that has been postponed until July 19th Commissioners Meeting. Rich stated if they wanted to comment, the Board would listen; however it would be best if they came back to the night meeting. The question was asked what is the reason for the change of date? Rich stated the Health Department recommended the change, which he explained. The following spoke: Paul Schmidt asked where the coming meeting would be held? This was discussed. Richard Wagoner said he would be back, he is a resident that has lived here since 1970 and wants to be on record that he is an ex-smoker and mentioned second hand smoke. He hates to see two groups of people denied their rights to something that is legal. He continued to explain and said he really feels it is an issue of choice. Violet Fisher spoke saying she wanted to agree with Wagoner, one hundred percent; its just another right that three, four, five/six people is trying to take away from everybody. She went on to explain; she feels the meeting should be in a good place to have a good group. Lorrane Severns spoke and said she agrees and thinks that over the years our liberties have slowly eroded. Every time you turn around somebody is trying to take away a right you have. She continued to explain, mentioning the restaurant owners. Mike Foreman, owner of Mikes Pizza at Nyona Lake spoke saying he would like to get the records straight on the figures, explaining he has 37 non-smokers that disagree with this ban totally; 110 papers filled out by his customers and continued to give the statistics. Larry Calhoun, owner of the Streamliner spoke and said he is not for smoking, but he agrees with the rights issue. He would like to see more effort put into the education part at the Middle School level; because that is where most people actually develop their smoking habits. He said that is why he started smoking when he did. He was in school and had to be on the level with everybody else. Larry stated they do not let people under the age of 18 smoke in their establishments; also, nobody that works is allowed to smoke on the time they are working. Larry said as far as customers coming in the door, he said he does not feel it is his right to tell them, they dont want them in their establishment if they smoke and he went on to explain people will drive a distance to eat out, saying the biggest share of his business, is out-of-town business. He said they have a good local base, but the biggest percentage is out-of-town; he continued to explain. His opinion was if money was spent on a continuing basis especially grade school and middle school levels, not just once in a while, continually, that would help the problem immensely. Then he suggested looking at this again in three/four years and see if that doesnt help. He feels it starts with education. There were others commented but they did not state their names. The Board invited everyone back to the meeting on July 19th 2004. Emergency Management: Director Susan Griffith stated she is requesting permission to purchase two (2) computer systems. Susan stated she had given the Commissioners a printout. She further stated this is grant money that she will be using, from the County Plan. There is also a Hazardous Analysis Plan these have both been completed and approved by the State. Susan said she had to put together a proposal as to how this money would be spent, as this is a 2002 Grant, which has been extended twice. Susan stated she had put this proposal together and submitted it to the State, explaining what she would be doing with the remainder of this money. Susan said the total amount would be $13,342.74. She stated these are desktop computers, and further explained she is doing it this way, which is a lease with option to buy that is how she presented it to the State. Once this approved she can go ahead and pay it off without a penalty. This discussion continued and noted that for grant money it had to be done this way, and this was explained to the Board. The Comprehensive Emergency Management Plan Software is brand new software furnished by WTH Engineering; he continued to explain this in detail to the Board. Following this discussion Roger Rose made a motion to approve Susan Griffith request for Hardware and Software particularly the Comprehensive Emergency Management Plan Software in the amount of $10,000.00, and the two with lease/option, Grant Money, to buy computer systems in the amount of $2,576.00. Leslie Walters seconded this motion. Motion passed 3-0. Leslie Walters ask Susan to explain the eight (8) radios. It was noted that there are 6/8 TK-940 radios EMS owns could these be donated to the EMA Agency. Rich will bring that up at his next meeting. Smith Office Supplies: Two gentlemen, Greg Binkerd and Mark Bender with Smith Office Supplies, gave a presentation, proposing how they could be of help serving the County with the their products. They started with a brochure containing their representatives/contacts for the various needs. They would serve Fulton County from their Logansport facility. He stated they are looking for ways to save the County money & how. He said they have over 80,000 items available for next day delivery, and explained; also, how they would stock the cabinets with office supplies and detail how much each department is spending. They are able to do an analysis on how to save money. Rich stated the County has talked about centralized purchasing, as well as, having it previously presented. He stated this is something we do need to look into. There was a question from the audience as to how small a business do they service. The answer was all sizes, and they left a card with him. A short break was taken at this time. Meeting back in session. Area Planning Commission: Director Casi Cramer said she prepared a cheat sheet, which she stated is not easy to understand. She said it was something they could look at later on, as well. Casi said after the Board of Commissioners and the Town of Akron signed the Ordinance for the Area Plan Commission the State Law said they had to certify all legislative bodies in the County. Casi then sent out a letter to both the Commissioners and the Town of Akron; also the City of Rochester and Town Councils of Fulton and Kewanna, which she explained. Casi said that the Town Clerks of Fulton, Connie Hartman and Karen Good of Kewanna stated their Councils did not show any interest and saw no reason for Casi to wait. Casi said she then spoke to Mayor Thompson if the City of Rochester had any interest and he said, basically he wants to ask them again; they will be holding a meeting to give a definite answer. Casi told the Board that Wednesday she will be talking with Mayor Thompson, at that time she would find out the Councils decision. There was a discussion at this time and Casi said she feels that this is something they should show their own interest, as well as the residence in joining the Plan Commission. She explained this to the board. Casi stated the information she handed out explains the creating of an Area Plan Commission Board. All she wants from the Commissioners at this time is to know how exactly they want her to go about this. She continued to explain to the Board how it stands as of now, which she read from the sheets that she passed out. She said by the Town of Akron coming in then they should have one member on the Board, Option 2 (b). At this time Casi asks the Commissioners if they would like for her to ask for an opinion from the existing Advisory Plan Commission and the Akron Town Council. This was discussed and explained in detail by Casi. More discussion continued as to how best get full representation. The consensus seems to be with a nine (9)-member board going with more citizens. Casi stated after this Board is initially formed then those serving, can be elected to serve a four-year term, which she explained. Casi asks the Commissioners if they would like for her to proceed by going to the Akron Town Council for their recommendations as to an appointment. The consensus was yes for Casi to help with setting up this Board. Casi stated she would present the recommendations at the July 19th Commissioners meeting at 6:30 p.m. Smoke Free Dining on the Agenda at the July 19th Commissioners Meeting at 7:00 p.m. County Treasurer: Treasurer Judy Reed said she is not asking for an Additional Appropriation, just permission to spend some money. Judy had received quotes for the Bar Code Scanner for the four (4) PCs at the counter. The unit alone is $316.00 this company works with Lowes and Judy continued to explain. The second item she stated is to purchase an HP Printer for her Deputys desk, as she is using a printer that is really needed at the counter. Judy says she thinks this item is just under $1,000.00. She said the money is in the appropriation; also, it is money that was left over as they came in under budget when all the hardware and software was purchased for the new tax and financial system. There will not be any additional appropriation. Auditor Denise spoke saying she had given the Board figures of what has been spent to date and both the Auditor and Treasurers Office have come in under budget in the amount of $51,573.20. This was discussed. Judy said in the future she would like a postage meter and she explained the advantages. At this time Judy stated she would like to purchases the four (4) Scanners and the HP Printer. Judy said this would come from Cum Cap Budget. This was explained again. Judy said the cost for the four Scanners at $370.00 each without shipping, which should be minimal, is $1480.00 the Printer will be just under $1,000.00. Roger Rose made a motion to buy those items for a total of $1480.00 on the Scanners and about $1,000.00 on the Printer. Leslie Walters seconded this motion. Motion passed 3-0. Judy said she had talked about this before; the bank in Kewanna is in the process of being purchased by Royal Center Community State Bank. Judy has talked with their Vice President because now in that area people can pay their taxes at the Indiana Lawrence Bank and Judy stated she wanted to make sure that service would continue. Judy stated he, Jess Robinson, said yes they would be glad to do that. Judy stated they also own the bank at Twelve Mile and she feels they would offer that same option there. She wanted to make the Commissioners aware of this. Judy explained to the Board what she would be doing when they take over ownership. Judy then gave the Board a report on investments, which she will give to the Council a copy of tomorrow. She thanked the Board. GASB 34: The Commissioners discussed this again and decided that they would go with H. J. Umbaugh, Plymouth, IN. This is a State mandate and should prove beneficial. Roger Rose made a motion to accept the proposal of H. J. Umbaugh, Plymouth, IN., in the amount of $11,000.00 for services related to implementation of GASB 34. Leslie Walters seconded this motion. Motion passed 3-0. The Board asks Auditor Denise to e-mail Umbaugh for their instructions to proceed. Courthouse Lights Agreement: Rich explained this is an Agreement that will run from January 1, 2005 to December 31, 2005. By and between the Commissioners and the Board of Public Works and Safety of the City of Rochester, Indiana, in the amount $1,326.78.This amount is payable in June and December. Leslie Walters made a motion to approve the Courthouse Lights Agreement in the amount of $1326.78, payable in June. Roger Rose seconded this motion. Motion passed 3-0. The Board signed this Agreement. Transfer Request: Sheriffs Department: From: 101.005.19006 Sheriff-Pers. Serv Overtime/Deputies $5,000.00 To: 101.005.19000 Sheriff-Pers. Serv-Extra Help $5,000.00 The Sheriff presented this earlier and the consensus was no problem. Superior Court: From: 101.13002.0.201 Per Diem Court Reporter $ 100.00 101.13003.0.201 Per Diem Bailiff $ 100.00 101.22004.0.201 Court Reporter Supplies $ 100.00 101.21104.0.201 Printing $ 100.00 To: 101.21000.0.201 Office Supplies $ 400.00 The Board reviewed, approved and signed these Transfer Requests. Claims and Payroll: The Commissioners reviewed the Payroll and all Claims and signed them for payment. Old Business: Rich informed the Board of a letter he had received from Restaurant & Hospitality Association of Indiana; suggested this be read and initialed by the other Commissioners. Rich noted another communication regarding local telephone service. He is asking to be put on the Agenda. Denise stated she tried to tell him, there was no interest, but that was not good enough; therefore, she asked that one of the Commissioners make the call. The Board asked Roger to make this call for the Board. Rich informed the other Commissioners of the Bridge Meeting on June 24th, 2004 at 9:30 a.m. This is a preconstruction meeting at the site, Leiters Ford Bridge #2. The Board asked that this work be recorded in the minutes, that being repairs to the entry stairs at the Fulton County Courthouse. December 19, 2003 ATLAS Building Services, Inc. 1723 South Wabash Street P. O. Box 628 Wabash, IN 46992-0628 Courthouse Entry Stair Repairs South and West entry stairs brick supports for the stone slabs are starting to deteriorate causing the stone to settle. The defective brick supports at the underside of the stairs shall be laid back to their original positions. Reset the stone slabs to their original aligned positions. Proposal South stairs remove and reset 8 stone slabs West stairs remove and reset 2 stone slabs Remove all existing joint material a) South Entry Stair Stone Slab Joints b) West Entry Stair Stone Slab Joints c) North Entry Stair Stone Slab Joints Entry Stair Repairs Lump Sum Total$11,919.00 The Board discussed the Cleaning Contract with Enids Cleaning; this is to be a three-year contract and no increase in the Fee. Auditor Denise said she would type up this contract to cover a three-year period and no raise in the fees for that period of time. This was agreeable to the Board. Speaking of the retirement in regards to the AUL, it was noted you couldnt be in Perf and AUL; instead it is either/or. This was discussed. The Auditor advised it would take a new Ordinance to change; as well as, several other changes made. The discussion continued. New Business: Leslie stated he had received several complaints on the Citizens Cemetery; that it is not being mowed. Leslie said there were five complaints; one being the Mayor. Leslie said it was Mothers Day and the fact it had not been trimmed lately. Leslie said, he drove out and looked at it. Leslie stated it had been mowed, but not trimmed. It was noted that Sammy Stephens has been in the hospital. Leslie said he would be glad to go and talk with Sammy. Leslie said he had something to report on Work Force. He said he goes to all the meetings. He took note of the back page that indicates how many attend and how many are absent. This was the luncheon at the Mallards. This was discussed. Rich said the flag is at half-staff. The consensus of the Board and to concur with Public Input is they are putting the flag back up tonight. Roger said in regards to Steve Kaspers recommendation on telephone service there has not been any action. This was discussed between them as Leslie talked with Allen Terrell. He said that did not bother him, as he understands the Commissioners position and its money. However, he did want to talk to the Board about interchanging with some computer work and the Commissioners are to get back with Allen. Roger asked about that one line that is not a Centrex? There was nothing ever said. Leslie said if it was about the inside line; Allen said that should be there, but it is not a necessity. If he were looking at it, thats what he would want. This discussed continued. The consensus was to keep long distance with RTC until we see if the States provider that Steve Kasper recommended is still the provider after this year. Roger Rose made a motion to act on two of the recommendations presented by Steve Kasper of Communication Consulting Services in particular the recommendation to remove the monthly inside wire maintenance fee from our lines with the proposed monthly savings of $150.00; also Item #3 in his recommendation to convert to what we believe is WIC Office line 223-2035 from the regular business going to Centrex line if that is possible for a monthly savings of $20.00 with the Associated Fee that he is charging us of one-half of these savings per month for a one year period. Leslie Walters seconded this motion. Motion passed 3-0. The Joint Meeting regarding the EMS was discussed and it was agreed that the EMS Contract is to be extended for a six (6) months period; also, Attorney Bob Peterson is drawing up this contract. There was more discussion regarding this meeting and the other meetings scheduled. Rich said there are a couple ladies talking about the Animal Shelter. Leslie said he talked to one of the ladies; also, the piece of land that is located between the Therma Gas Bulk Storage Tank and the apartments. The discussion continued. Rich said he felt it was settled as to who is to buy the truck for the Animal Warden and the other Commissioners agreed; therefore, Rich stated he would call Gene Baker and tell him to pick out the truck. This was agreeable. Rich asked if they should change the location of their meeting, that will include the Smoke Free Dining Ordinance discussion? This was discussed. And the consensus was to at least have a back-up plan. This discussion continued. The consensus was to contact the school and see if the Auditorium at the High School would be available and the costs. Rich will look into the school auditorium. Auditor said the Council was going to put in an Additional Appropriation to hire a person for the Fixed Assets in the Auditors Office so that we can continue with the GASB-34. It was suggested by Chris Sailors that the Auditor hire a part-time person to do this; get the reports, do the money, get this all compiled so we can comply with the GASB-34; also, while they are doing this have some type of stickers/something that will say Property of Fulton County, Indiana, have a number on it, perhaps a serial number, with a cross reference to a list so that all the Countys Assets of computers recording equipment, etc., can be kept track of. Denise said, Chris suggested that she call Hardestys, Shopping Guide or any of the printers and see what they have to offer and the costs. Denise said we have to have a good base; we cant change it once the figure is set. That was his suggestion, have someone come in part-time just strictly to work on that and get into shape, do the stickers and inventory; and, this would have to be approved by the Commissioners to do this. The consensus of the Board was they were all in agreement to the hiring of a part-time individual. Chris said get the approval of the Commissioners and the Council would foot the bill. This too was agreeable. This concluded the business transacted. Roger Rose made a motion to recess. Leslie Walters seconded this motion. Motion passed 3-0. This meeting recessed at 9:45 p.m. FULTON COUNTY BOARD OF COMMISSIONERS ______________________________ Richard A. Powell, President ______________________________ Roger D. Rose, Vice President ______________________________ Leslie R. Walters, Member Attest: ___________________________________ Denise J. Bonnell, Fulton County Auditor %+-%%g(}(,,y-{-8889?@D/DMMMNNJNoWpWqWzWHYeYB[U[]]^!^V`X`aaTfaf{{{>* 5H*\H*5\4$%5 6 > ? 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