ࡱ> @B?Y /bjbjWW "L==+] ,$ 86J6Mr$ FULTON COUNTY COMMISSIONERS MEETING May 5, 2003, 9:00 A.M., E.S.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: President Richard A. Powell called this meeting to order at 9:00 a.m., E.S.T. Present for this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R. Walters: also, Auditor Denise J. Bonnell and County Attorney Greg Heller. Highway Department: Superintendent Scott Tilden presented the following Permits for Board approval: Permit #12-81, Comcast of Indiana/Michigan, Mishawaka, IN and Permit #12-82 Comcast of Indiana/Michigan. Scott read each of the permits giving their locations and fully described the proposed work and recommended them to the Board for approval. Leslie Walters moved to approve Permit #12-81 and Permit #12-82 as recommended by the County Highway Supervisor. Roger Rose seconded this motion. Motion passed 3-0. Scott obtained quotes from E & B Paving and Phend & Brown to repave the parking lot of the Fulton County Office Building. The lowest bid was submitted by E & B Paving for $17, 967 with Phend & Browns being $19,494. Discussion ensued regarding the removal of a curb in the eastern portion of the lot due to cars running over it. Scott recommended accepting the proposal from E & B, as both were for the same work to be completed. Leslie moved to accept the recommendation with a second from Roger. Motion passed 3 - 0. The ongoing discussion regarding an ordinance to require permits for horse-drawn vehicles, again, ensued. The need for the ordinance, as well as the significance of the money generated was questioned. Sheriff Calvert noted that steel-wheeled vehicles are already covered under a state statute. Glen Schmucher of Miami County wondered if he would need a permit to travel into Fulton County and, if so, said that he and his neighbors would do their shopping elsewhere. Toby Bontrager thought $40 would be too high of a price. He wondered if the cost to put the ordinance in effect would be justified when there are only approximately seven families in Fulton County that would be affected. This discussion will continue in the May 19 meeting. Scott noted that since 1997 any dump truck purchased has not been able to be put in the old south truck shed. It was built for the older, smaller trucks. When he gets the new trucks in July/August, he will have five trucks, among other equipment, that cannot be stored in any buildings. He also said that the sign painting shop is over the offices in the current garage. Scott obtained a proposal to build a 98 X 66 building. He said that, according to the Rochester Building Inspector, it had to have a concrete floor. Scott said that with a building that size all of his equipment could be under a roof and protected from the weather. He also noted that building a 20 X 44 addition onto the west side of the north truck shed would provide a new paint shop for under $70,000 total for both buildings. Scott wondered if the Commissioners would want to tear down the present south truck shed to put the new one there or purchase more acreage adjacent to the current Highway Department facilities. He said land to the south is owned by Bob Peterson. He noted that land to the north is low lying. Commissioners noted that it is not a good practice to purchase new equipment and leave it outdoors. It was decided to continue this discussion and to investigate the options regarding the need for land acquisition and whether or not to leave the current building. Scott also asked about a contract with WTH that would allow him to have a bridge inventory program along with the GIS the county will be getting. Roger moved to enter into this agreement with WTH as provided for in the contract, Leslie Walters seconded the motion. The $3,500 charge is an annual service fee. Motion passed 3 - 0. The Board took a short recess. Sheriffs Department: Sheriff Roy Calvert presented his monthly report and noted the increasing costs of medical claims. He noted that with the annual paring down of that fund he is having a hard time covering those costs. He noted that the panic button system has not been adequately explained to him. He wondered why 911 couldnt be used versus pushing a button for a pre-recorded message to a hand held Kenwood radio. He was outraged that no one knows anything about the system or whether it is currently functional. He thinks the amount of money going out on this project is deplorable. He doesnt feel the hand held radio is adequate. He felt the signal needs to be programmed into the console at the sheriffs department. He reported that plumbing work is underway at the jail. Wayne Township Trustee: Peggy Dague introduced Robert Murphy, Murphy & Associates. He said the Block Grant program allows money to be granted to cities, towns or counties only, disallowing townships applying for the money. Wayne Township wants to apply for a grant for the purchase of a new fire truck. They are in the process of conducting an income survey to determine if they are eligible to apply for funds. That should be completed in approximately 30 days. He asked if the Commissioners would apply on their behalf for funds to purchase a fire truck. Wayne Township would pay the balance of the purchase after the grant. Two public hearings would be held: one before the proposal is sent in July and one before the application is submitted in September. If the money is awarded, the Commissioners would need to sign as sub-recipients. Robert explained how the Commissioners could apply on behalf of the township. He also explained that the township would pay advertising fees, his grant writing fee, as well as any other fees necessary. The cost of the truck is undetermined at this time. Kewanna paid $203,000 for a pumper truck. Peggy noted that the truck they would purchase would not be that much. Roger moved that the County be the applicant in this grant on behalf of Wayne Township to procure a new fire truck. Leslie seconded. Motion passes 3 - 0. Terry Moore: Terry presented the quarterly operating report for Fulton County Transpo. She said she compared this quarter to the first quarter of last year, they are doing 18 percent more than that period. She has applied for two more vehicles that would require a 20 percent match. They are currently running five vehicles. Transpo is now receiving state money due to having been in operations for two years. She noted that amount should increase each year. She reported the total funding from the federal and state for the year is $56,606 ($45,096 is federal and $11, 510 is state). Maintenance: Joe discussed the progress of the new directories for the courthouse. He will consult with office holders and department heads to see if any changes need to be made before the completion of the project. Joe noted that the panic button system was not to be turned on until a meeting was held explaining the system. Joe also asked of the wall climbing attraction at the Round Barn Festival could be placed near the sidewalk, creating less traffic across the lawn. County Treasurer and Auditor: County Treasurer, Judy Reed and County Auditor, Denise Bonnell presented proposals from Manatron and Low Associates Inc. for financial software, hardware maintenance and software support. After explanation regarding the proposals and recommendations from other counties, Judy and Denise recommended accepting the Low Associates proposal and getting on their list for conversion next year. Denise noted that the three-year contract with Manatron has been fulfilled. She said the money can come from the cum cap fund. After much discussion the Commissioners gave their consensus to proceed with Low Associates. Credit Card Acceptance: Judy asked if the Commissioners would support her signing a contract allowing her to accept credit card payments. She noted that any fees for these payments would be paid by the payees, so that the County would not pay for this service. The payee would call a specific telephone number, give the needed information, the funds would be wired to the Countys account and the payee would be charged a fee for the service. The fee is a graduated one. This service can be completed over the phone, so that the payee wont have to come to the office. Judy will present the contract for approval when she receives it. Judy also noted that the spring property taxes will be accepted as billed last spring, but they are not due until billing is completed, which may be in the fall. If under or over payment is made, the fall bill will be adjusted accordingly. Animal Control: Gene presented his monthly report. Commissioner Minutes: The minutes for Commissioners Meeting, April 7 and 21, 2003, were reviewed. Roger moved to accept the minutes as corrected, seconded by Leslie. Motion passed 3 - 0. Additional Appropriations: Highway department: Cum bridge: #0790-196-3000.87 Whitmore ditch $50,000.00 Health department: Health maintenance: #0807-203-1000.10 Personal services $2,956.00 #0807-203-1000.11 Employee benefits $ 250.00 #0807-203-2000.11 Educational materials $6,800.00 #0807-306-4000.15 Brochure racks $3,434.00 Sheriff department: General: #0101-380-3000.60 Jail-other-RPR bldg & structure $10,000.00 Transfer Request: Commissioners: From: #2391-214-3000.61 Annex bldg roof repair $20,000.00 To: #2391-214-3000.63 Annex bldg parking lot refinishing $20.000.00 County Assessor: From: #0105-213-2000-10 Office supply $3,450.00 To: #0105-213-3000-10 Postage $3,450.00 Auditor: From: #0101-002-1000.16 1st Deputy Auditor $ 725.00 #0101-002-1000.11 Deputy Auditor $ 825.00 To: #0101-002-1000.19 Extra help $1,550.00 Recorder: From: #004-3000.90 Dues $ 66.19 To: #004-3000.91 Schooling $ 66.19 The Board reviewed and approved the above Transfer and Additional Appropriation Requests. Claims and Payroll: All claims and payroll were reviewed and signed for payment Other Business: Leslie presented photos of recycled benches to replace the hallway chairs and a picnic table for the courthouse. He will check with Doug Oakes at the Solid Waste District regarding whether or not a grant is needed. A color will be chosen at a later date. Greg Heller, County Attorney, stated the Roes of Athens need to present a petition requesting the alley be vacated. He will tell Casi Cramer, Plan Director, of this, as Mrs. Roe will be calling her. Greg will make a presentation regarding litter laws in the next meeting. He will also look up state codes regarding surveying laws regarding corner perpetuation. This concluded all the business transacted. Roger Rose moved to recess. Leslie Walters seconded this motion. Motion passed 3-0. Meeting recessed at 12:20 p.m. FULTON COUNTY BOARD OF COMMISSIONERS _____________________________ Richard A. Powell, President _____________________________ Roger D. Rose, Vice-President _____________________________ Leslie R. Walters, Member Attest: ____________________________ Denise J. 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