ĐĎॹá>ţ˙ ^`ţ˙˙˙]˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁM đż/bjbjâ=â= )F€W€Wő*&˙˙˙˙˙˙lŽźźź8ô <ŽLŞHH"jjjEEELLLLLLL$GN gP”BLEEEEEBL jjŰWL   ELjjäK8 EL ¤ ą,G€°Kj< sŞŕ‰+ČŽź‘0ŹH,°K4mL0LŘHŘűPÁLűP°K Xn@ŮFULTON COUNTY COMMISSIONERS October 15, 2007, 6:00 P.M., E.D.T., in Assembly Room of the Fulton County Office Building. Meeting Called To Order: Richard Powell called this Meeting to Order at 6:10 p.m., E.D.T. Present for this meeting were Commissioners Richard Powell; Mark J. Rodriguez; and Denise Chandler, Auditor. Roger Rose arrived at 6:20 p.m. Highway Department: Superintendent Scott Tilden said that Earl Vance is retiring after 36 years of employment in the County. Tilden presented to the Board Permit #23-07 from Verizon. It asks to bore under Lakeshore Drive to serve a customer at 2979 Lakeshore Drive. Scott recommended Permits #23-07 for the Boards’ approval. Mark Rodriguez moved to approve Permit #23-07 as recommended by Scott. Richard Powell seconded this motion. Motion passed 2-0. He reported that the highway department has purchased three 10,000-gallon asphalt tanks for $1.00 each from Seneca. He said that Central Paving will move the tanks. He anticipates two will be located at the garage and one may be used at work sites. Sheriff Department: Sheriff Walker Conley discussed with the Board renovation of the jail as proposed by DLZ. This project would cost approximately $28,000. This will be on the Board’s November 5, 2007, agenda. By renovating the office area in the jail, it would bring the bed count up to 79. This project is based upon moving the office area of the jail to the old post office building. FEDCO: Shane Blair, executive director, and Leanne Schaller requested $13,570 from the CEDIT fund for the adult education program to continue through the 2008 summer without the traditional summer break. Cleaning Proposals: Advertising for cleaning of the Courthouse and/or the County Office Building was run in the Rochester Sentinel, Shopping Guide and Kewanna Observer. One proposal for cleaning of the Office Building was received. Enid’s Cleaning Service proposed cleaning the Office Building for $23,920. Enid described that the contract for the Courthouse is rather open-ended and caused concern as far as the duties expected for a certain price, so she didn’t make a proposal for the Courthouse. Employee Longevity: Due to Earl Vance’s retirement, his eligibility for longevity pay is suspect. Denise recommended paying his longevity pay. The Board agreed that he should receive the longevity pay. Mount Zion Bridge: There will be a public information meeting on November 8, 2007, which will provide a graphic presentation of what the project will look like. Tilden received an amended contract for the Board’s approval. Roger Rose moved to include the amendments to the project to include the graphic presentation for the public meeting as proposed. Mark Rodriguez seconded the motion. Motion carried 3-0. Commissioner Meeting Minutes: The minutes of the October 1, 2007, Board of Commissioners meetings were reviewed. Roger Rose moved to approve the minutes of the October 1, 2007, meeting as amended. Mark Rodriguez seconded the motion. Motion carried 3-0. Appropriation Requests: FEDCO: 211-00021130003 2008 Summer GED Program $13,570.00 The additional appropriation request was reviewed and approved. Transfer Requests: Rochester Township Assessor: From 101-19000-0-013 Extra Help $ 462.00 To 101-11000-0-013 Elected Official $ 462.00 Commissioners: From 101-36300-0-068 Exam Records $ 1,768.19 To 101-34100-0-068 Grounds Maintenance $ 1,768.19 Courthouse: From 101-36301-0-161 Trash Removal $ 230.00 To 101-32000-0-161 Telephone $ 230.00 Annex: From 101-31007-0-162 Utilities $ 100.00 To 101-32000-0-162 Telephone $ 100.00 Superior Court: From 101-13001-0-201 Per Diem Judge $ 100.00 To 101-31102-0-201 Mileage $ 100.00 Superior Court: From 101-19000-0-201 Extra Help $ 500.00 To 101-13301-0-201 Witness Fees $ 500.00 Emergency Management: From 101-31007-000-361 Utilities $ 100.00 To 101-22101-000-361 Building Supply $ 100.00 Commissioners: From 391-41006-000-391 Jail/Repair Bldg & Structure $15,774.00 To 391-36003-000-391 Courthouse Bldg & Repair $15,774.00 Commissioners: From 101-37900-0-0268 Animal Control Supplies $ 75.00 To 101-30013-0-068 TB Patients $ 75.00 These transfer requests were reviewed and approved. Claims and Payroll: The Commissioners reviewed Payroll and all Claims and signed them for payment. Resolution #101507: Resolution authorizing the filing of an application for a grant under Section 5311 of the Federal Transit Act, as amended. WHEREAS, the U.S. Department of Transportation is authorized to make grants to states through the Federal Transit Administration (FTA) to support capital, operating and feasibility study assistance projects for nonurbanized public transportation systems under Section 5311 of the FTZ Act of 1964, as amended; WHEREAS, the Public Transit Section, Indiana Department of Transportation (INDOT) has been designated by the Governor to make Section 5311 grants for public transportation projects; WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; NOW, THEREFORE, BE IT RESOLVED BY Fulton County Commissioners: That Fulton County Council on Aging is authorized to execute and file and application on behalf of Fulton County Commissioners with the INDOT to aid in the financing of transit assistance projects pursuant to Section 5311 of the Federal Transit Act, as amended. That Fulton County Council on Aging is authorized to furnish such additional information as INDOT may require in connection with the application. That Fulton County Council on Aging is authorized to execute grant contract agreements on behalf of Fulton County Commissioners. CERTIFICATE The undersigned duly qualified and acting President of the Fulton County Commissioners certifies that the foregoing is a true and correct copy of a resolution adopted at a legally convened meeting of the Fulton County Commissioners held on October 15, 2007. ____________________________________ Richard A. Powell, Commissioner President ATTEST: ___________________________ Denise J. Chandler, Auditor Roger Rose moved to adopt Resolution #101507. Mark Rodriguez seconded the motion. Motion carried 3-0. Planning Grant: Roger Rose moved to authorize the planning grant application as stated in the proposal for a feasibility study associated with development of a countywide learning center. Mark Rodriguez seconded the motion. Motion carried 3-0. EMS: Denise reported that the EMS is out of money. The Council requests the Board come before the Council to discuss this matter. The current monthly loss for September is $41,411, and the County is already $84,678 in the red for the year. $248,000 was budgeted for the EMS. New Business: The Board reviewed the Veteran Service Officer’s monthly report. The animal shelter is out of money, and there is no money to transfer for additional expense. An out-of-county official in the audience said that their county contributes to this, as well as the city and towns. Fulton County budgeted $20,000 and is now $2,506 over budget. The Board decided to also discuss this with the Council, as well as compare our system to models in other counties. Roger Rose said that he attended the Hoffman’s Body Shop open house that is now located in the former Wen Building. He feels it was a win-win situation for all – Ed Martin, the community, and the County. He has expanded his product line, hired additional employees, and there is a potential for even more employees being hired. Old Business: The Board discussed the installation and cost for two handicap operators for the doors on the south end of the Office Building. The cost is estimated to be approximately $5,000. Mark Rodriguez moved to authorize the spending after January 1, 2008, for the installation of two handicap operators for the south annex doors and $435 for the expense of the electricity associated with that. Roger Rose seconded the motion. Motion carried 3-0. Roger Rose said there was a meeting between Attorney Heller, Doug Oakes, Roger Rose, and three representatives from IDEM (both Brownsfield and Solid Waste were represented). The county line landfill will channel the money that would otherwise have gone to its fine for its recent infraction to the Old County landfill project of closing it. IDEM is to organize with the County Line landfill the equipment and personnel to be directed toward this project, as well as determine the cost of the project. Mark Rodriguez plans to meet with the funeral directors to discuss the retrieval of deceased, because the cost for EMS to do it is prohibitive. Taxable Fringe Benefits: The Board learned that County personnel will be attending the Council meeting October 16, 2007, to express their feelings regarding the taxable fringe benefits and the costs associated with the County’s audit. Some of the personnel feel they should be given the opportunity to appeal the decision of the IRS representative. Denise reported that Greg Heller and CPA Rick Moriarty provided information and documentation for the appeal. The real issue is that there was a policy established by the Commissioners in 1986 that was never put in practice. Denise said the affected employees need to file their amended returns, pay any taxes required and provide documentation to the county to avoid payments to the county of taxes being paid on behalf of the employee. If the employee can substantiate the business use of the vehicle when filing their amended return, they may not owe any taxes at all, however it is up to the individual to provide that information to their tax consultant when filing the return. The Board discussed this in detail. The Board discussed a potential Wheel Tax and will discuss this with the Council, as well. Any money collected under this tax is only to be used for streets and highways. Fulton County’s allocation from formerly chosen rates would be $396,346.98. Cities and towns would divide $61,406.67, which is 13.41% of funds that would be distributed for streets, roads and highways. This is based upon rates chosen when this wheel tax was discussed previously. This concluded the business of this meeting of the Fulton County Board of Commissioners. Roger Rose moved to recess this meeting at 10:00 p.m. Mark Rodriguez seconded this motion. Motion carried 3-0. FULTON COUNTY BOARD OF COMMISSIONERS ___________________________ Richard A. Powell, President ___________________________ Roger D. Rose, Vice-President ___________________________ Mark J. Rodriguez, Member Attest: __________________________________ Denise J. Chandler, Fulton County Auditor Note: (tapes of this Commissioners Meeting are filed in the Auditor’s Office).     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Auditor=C:\Documents and Settings\auditor\My Documents\COMM071015.docFulton Co. AuditorA:\COMM-101507.docFulton Co. AuditorA:\COMM-101507.docFulton Co. 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