Dear Legislator and Taxpayer:

We hope you have had occasion to meet your local County Auditor who serves the constituents in your district. As County Auditors, we are available to assist you and our constituent / taxpayers in gaining access to and reporting on fiscal affairs of county government. However, do you really know what the County Auditor's job entails?

In order to emphasize the seemingly endless responsibilities which rest with the County Auditors and their staff, we have prepared the following list of duties. The duties range from simple ministerial tasks such as keeping minutes of the various Board meetings for which we serve as secretary, to the highly technical duties of financial statement preparation and compliance with federal tax guidelines and programs. The office of County Auditor has evolved dramatically from a bookkeeper and part-time secretary to a financial manager whose responsibilities impact the financial well-being of the total county government.

We invite you to take a few moments to review this exhaustive list describing our enumerated responsiblities. We encourage you to take time to support our local County Auditor and the Indiana County Auditor's Association. (I.C.A.A.)

Fulton County Auditor Duties

1. SECRETARIAL

Secretary To:

• County Commissioners
• County Council
• Board of Review
• State Tax Adjustment Board

Accept Bids for all County Supplies
Annual Office Supply Bids
Schedule, Prepare and Distribute Agendas
Keeps all Official Records (i.e., Contracts, letters of credit, bonds, minutes, bids, and correspondence, of both Council and Commissioners)
Orders Supplies for Auditor's Office


2. ADVERTISEMENTS

   Notice of all meetings: Council, Commissioners, Bids (Prepares and Distributes)
   County Tax Sales
   Tax Rates
   Notice to Taxpayers
   Vendor Claims
   Ordinances
   Resolutions
   Highway Claims
   

3. FINANCIAL

Budget Preparation for Council
Tax Sale Appeals
Initial Determination of Tax Rates for County Unit
Preparation of County Annual Finanial Report
Bond Bank Application and/or borrowing
Additional Appropriations
Transfer of Funds
Administers All Funds and Grants
Audit Claims
Bond Payments
Fixed Assets
Insurance Ledger
Payroll
Employee Benefits
Personnel Files
Employee Service Records
Transfer Fees
Highway Checks
Jury Checks
Election Checks
Vacation and Sick Days
Welfare Checks


4. TAX

Innkeepers Tax
C.O.I.T. or C.A.G.I.T.
F.I.T.
Audits Treasurer's Books:


- Wheel Tax
- Sur Tax
- Excise Tax


Property Tax:


- Notification of Tax Board Hearings & Rate
- Tax Adjustment Board - Tax Rate Chart for Publication (Proprosed " Certified)

Budget Transfers and Additionals
Tax Calculations
Tax Sale-Publication & Records of Sale, Deeds
Tax Abatement
Transmit Budget Orders and Tax Rates for all units of Government in County


5. PROPERTY RECORDS

Certifications of Maps
Map Billing
Evaluation Certificate
Exemptions - Homestead, Mortage, Veteran, Age Disability
Appeals - Forms 130s, 134
Maintains Subdivisions, Street Names, Splits, or Combinations
Certify Signatures for Petitions
Urban Enterprise Zones
Certify Property Owners for Zoning and BZA's


6. PERSONNEL / PAYROLLS

Employee Files


- Service Records
- Job Classification
- Wage Scale


Payroll

- Prepares
- Advertises
- W-2s
- W-4s
- 1099s
- Taxes
- Payment of Taxes to IRS, FICA, Dept. of Revenue


Employee Benefits

- Health Insurance
- Life Insurance
- Deferred Comp
- PERF
- Cobra
- Section 125 Cafeteria Plan
- Overtime


7. ABSTRACT / SETTLEMENT

Distribution to Taxing Units
Abstracts
Settlement Spread Sheet to State
Quietusing of All Receipts